Managing Director

Celebrate the Beat; Denver (CO); On-site; USD 60,000 - 80,000; Full time

Job summary

Celebrate the Beat, a nonprofit organization in Colorado, is seeking a bilingual Managing Director to oversee business operations. This role involves strategic planning, event management, and community engagement to enhance the organization's mission of providing quality arts education. The ideal candidate will have experience in nonprofit management and a passion for education and the arts.

Benefits

Health Insurance

Qualifications

• Minimum of three years experience in nonprofit management.
• Facility with CRM systems, Microsoft Office, and Google Drives.

Responsibilities

• Oversee conversion to a new CRM system.
• Coordinate fundraising events and donor appeals.
• Prepare financial reports and maintain records.

Skills

Bilingual

Nonprofit Management

Fundraising

Financial Management

Education

Bachelor’s degree

Tools

CRM systems

Microsoft Office

Google Drives

Job description

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Founding Director of Celebrate The Beat, Creative Director of Elevate Retreats, Founder of Bija Beat, Artistic Associate of National Dance Institute

Seeking a bilingual Managing Director for Arts Education non profit organization

Celebrate the Beat (CTB), a 501(c)3 nonprofit organization based in Colorado is seeking a full-time bi-lingual development and business manager to manage the business operations of the 25 year old organization.

Mission: Celebrate the Beat provides the highest quality in-school and after-school dance programs for all children that improve their physical health and well-being, inspires them to believe in themselves, and establishes a standard of excellence that impacts all aspects of their lives.

Key Responsibilities

Database Oversight:

• Oversee the conversion to a new CRM system to organize families, partners and donor databases.
• Train in the new database system and generate reports for the Artistic Executive Director.

Strategic Planning and Execution of Individual Donor Appeals:

• Create a cultivation calendar, and plan a strategy for CTB to connect with donors throughout the year in collaboration with the Artistic Executive Director and Founding Director.
• Coordinate all aspects of 25th anniversary and Colorado Gives Day campaigns including creation of printed solicitation elements and personalization of letters to patrons.
• Working with the Board of Directors, conduct prospect research and plan cultivation of donors and potential new Board Members.
• Arrange and attend in-person meetings with donor prospects and current Board Members alongside the Artistic Executive Director, and Founding Director.

Event Planning and Execution:

• Develop a special event budget with the Artistic Executive Director and manage costs in alignment with the budget.
• Coordinate logistical support of fundraising events including contracting of venues in an in-person event, and securing and managing online platforms, if a virtual event.
• Solicitation and coordination of silent and live auction items, as needed.
• Plan timeline for roll-out of event announcement and registration in conjunction with Artistic Executive Director and event committee, and coordinate save-the-date notice, invitation, registration etc. and follow up for events throughout the state and beyond.
• Event attendance, management and coordination day of event.
• Follow-up with patrons regarding any receivables for donations and auction purchases, and acknowledge contributions in a timely manner.
• Reporting on event results to the Board of Directors in a timely manner.
• Prepare and circulate Board Meeting agendas, financial reports, and other materials to the Board of Directors in advance of meetings.
• Coordinate with, or act as Secretary and submit meeting minutes to the Board for approval.
• Maintain regular contact with the Members of the Board, assisting with scheduling of committee meetings.
• Support advancement of strategic planning long-term goals and establish and reach interim milestones in collaboration with the Artistic Executive Director

Community Connectivity:

• Oversee elements in informational packets in conjunction with the Artistic Executive Director to be sure that they are up-to-date, for in-school and out of school events.
• Create press releases with the Artistic Executive Director and issue to an updated press list, including television and radio stations. Build relationships with the Press.
• Represent Celebrate the Beat at development and nonprofit roundtables to maintain awareness of best practices, and build community.
• Represent CTB at community events and nonprofit fairs, along with local teams.
• Preparing the annual budget in collaboration with the Artistic Executive Director.
• Tracking budget to actual expenses.
• Creating and updating cash flow projections on a weekly/monthly basis, as required.

Reporting:

• Creating and maintaining financial and organization record keeping systems in an audit-ready manner including creating substantiation policies and files.
• Preparing materials for annual financial review, and accountant audit every three years.
• Preparing materials to be submitted to the accountant for 990 and other tax filings.
• Filing annual report and registration with Secretary of State.
• Organizing and submitting financial reports to the Marketing Team for annual reports.
• Creating reports for the Finance Chair and Board of Directors, as needed.
• Creating budgets for submission with grant applications.
• Coordinating with our in-house grant writer to read and review all grant applications.
• Researching for additional funding opportunities via grants, local, state and federal.
• Writing smaller, local grants, i.e. town, rotary, local partnerships, $2,500 and less.
• Writing and submitting corporate sponsorship letters.
• Tracking and preparing financial reporting on project and program budgets for funders.

Operations:

• Banking
• Make all deposits, review log of donations.
• Update bank signature cards on an annual basis as Board officers rotate.
• Ensuring funds available at all times with accounts.
• Managing credit card statements.
• Expense Management
• Recording of all expenditures in transaction log.
• Paying invoices to vendors on a timely basis.
• Reconciling credit card.
• Overseeing office lease and utilities.
• Overseeing and managing insurance.
• Overseeing non profit status and coordinating with local government.
• Overseeing payroll, in collaboration with the Artistic Executive Director.
• Overseeing all insurance policies
• Verifying that the employee handbook is compliant with liability policies.
• Providing complete listing of all events and programs to insurance providers and confirming that the insurance provider issues certificates of coverage to venues and schools.
• Enrolling annually and removing employees in health insurance, as needed.
• Management of Development calendar
• Create and manage a shared G-cal for grant applications, events, and board/committee meetings.
• Artistic interface
• Issuing contracts to schools and other public appearance sponsors.
• Submitting invoices to schools for fees on a monthly basis and overseeing receivables.
• Attending an annual in-person staff meeting.
• Attending end of year or end of residency performances in collaboration with the Artistic Executive Director.
• Collecting and organizing survey data

The Bilingual Business Manager reports directly to the Artistic Executive Director. They work in close cooperation with the Development Associate/Grant Writer and Founding Director, supervise the freelance Bookkeeper, and provide required reports and information to the Accountant for tax preparation and audit.

Educational requirements:

• A minimum of three years experience in nonprofit management, especially in nonprofit fundraising and finance.
• Facility with CRM systems, Microsoft Office, and Google Drives.
• A Bachelor’s degree from an accredited education institution.
• Appreciation of the performing arts, especially dance, is a plus.
• A passion for education and a love of children is ideal.

Compensation: Commensurate with experience. Health Insurance provided.

Availability: Position is available June 15th, 2025.

To apply: Please submit resume, cover letter, and 3 working references to Kris Walsh, Artistic

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Business Development and Sales

• Industries

  Education Management

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