Manager, Workplace Solutions Global Operations

Vanguard; Scottsdale (AZ); Hybrid; USD 140,000 - 190,000; Full time

Job summary

Vanguard Workplace Solutions is seeking a Global Operations Manager to lead the day-to-day execution of our global delivery model, ensuring accurate, efficient service with a strong focus on client experience, risk management, and outcomes.

This leadership role oversees onshore and offshore teams, drives performance through data analytics, and champions process optimization and continuous improvement. A hybrid work model supports collaboration and client-centric delivery.

Qualifications

• 5+ years of experience in operations, with leadership roles.
• Proven experience managing global teams, including offshore delivery models.
• Strong track record of driving operational excellence.
• Demonstrated ability to use data and analytics to inform decisions and improve performance.

Responsibilities

• Lead day-to-day execution of global operations, ensuring consistent, high-quality service delivery across onshore and offshore teams.
• Support adherence to SLAs, quality standards, and regulatory/control requirements.
• Provide direction, coaching, and support to team members.
• Oversee performance and delivery to achieve departmental goals and KPIs.
• Foster collaboration between onshore and offshore partners to ensure seamless delivery.
• Inspire a high-performance culture focused on accountability, engagement, and continuous development.
• Partner with offshore colleagues to support delivery of priorities, standards, and outcomes.
• Evaluate operational processes using data and performance metrics to identify gaps and inefficiencies.
• Support continuous improvement initiatives (e.g., AI adoption, process optimization, automation, standardization).
• Implement best practices and scalable solutions to improve efficiency, accuracy, and turnaround times.
• Drive root cause analysis and corrective actions for operational issues.
• Leverage data analytics to monitor performance, identify trends, and generate actionable insights.
• Champion a client-centric approach to operations, ensuring delivery aligns with plan sponsor and participant expectations and needs.
• Incorporate client feedback into process improvements and service enhancements.
• Partner with internal stakeholders (product teams, risk, etc.) to drive alignment and improvements.
• Address escalations and ensure timely resolution of client-impacting issues.
• Ensure strong control environment and compliance with internal policies and regulatory requirements.
• Partner with risk and audit teams to maintain operational integrity and address findings.
• Monitor and mitigate operational risks proactively.

Skills

Operations leadership

Global team management

Data analytics

Process optimization

Job description

The Workplace Solutions Global Operations Manager role is responsible for the day-to-day execution of operational work across our global delivery model. This role ensures work is delivered accurately, efficiently, and consistently across onshore teams and offshore partners, with a strong focus on the client and participant experience, risk management, and client outcomes. This leader is accountable for daily operational performance by leveraging data, performance trends, and client and stakeholder feedback. The role will emphasize a balance of execution through both onshore and offshore teams. These roles will report to either Tammy Hunt or Alex Lingham.

Key Responsibilities

Global Operations Leadership & Delivery

• Lead day-to-day execution of global operations, ensuring consistent, high-quality service delivery across onshore and offshore teams
• Support adherence to SLAs, quality standards, and regulatory/control requirements
• Provide direction, coaching, and support to team members

Team Oversight (Onshore & Offshore)

• Oversee performance and delivery to achieve departmental goals and KPIs
• Foster strong collaboration between onshore and offshore partners to ensure seamless delivery
• Inspire a high-performance culture focused on accountability, engagement, and continuous development
• Partner with offshore colleagues to support delivery of priorities, standards, and outcomes

Process Excellence & Continuous Improvement

• Evaluate operational processes using data and performance metrics to identify gaps and inefficiencies
• Support continuous improvement initiatives (e.g., AI adoption, process optimization, automation, standardization)
• Implement best practices and scalable solutions to improve efficiency, accuracy, and turnaround times
• Drive root cause analysis and corrective actions for operational issues
• Leverage data analytics to monitor performance, identify trends, and generate actionable insights

Client Experience & Stakeholder Management

• Champion a client-centric approach to operations, ensuring delivery aligns with plan sponsor and participant expectations and needs
• Incorporate client feedback into process improvements and service enhancements
• Partner with internal stakeholders (product teams, risk, etc.) to drive alignment and improvements
• Address escalations and ensure timely resolution of client-impacting issues

Risk, Controls & Governance

• Ensure strong control environment and compliance with internal policies and regulatory requirements
• Partner with risk and audit teams to maintain operational integrity and address findings
• Monitor and mitigate operational risks proactively

Qualifications

• 5+ years of experience in operations, with a portion in leadership roles
• Proven experience managing global teams, including offshore delivery models
• Strong track record of driving operational excellence
• Demonstrated ability to use data and analytics to inform decisions and improve performance

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.