Manager, Workplace Solutions Global Operations

The Vanguard Group; Malvern (Chester County); Hybrid; USD 110,000 - 170,000; Full time

Job summary

The Vanguard Group in Malvern, PA, seeks a Global Operations leader to drive day-to-day execution across onshore and offshore teams, ensuring high-quality service and adherence to SLAs.

This role focuses on process excellence, data-driven decision making, and stakeholder collaboration to deliver targeted outcomes while maintaining risk controls and compliance. Hybrid work model with collaboration and career development opportunities.

Qualifications

• 5+ years of experience in operations, with leadership responsibilities.
• Proven experience managing global teams, including offshore delivery models.
• Strong track record of driving operational excellence.
• Demonstrated ability to use data and analytics to inform decisions and improve performance.

Responsibilities

• Lead day-to-day execution of global operations across onshore and offshore teams.
• Support adherence to SLAs, quality standards, and regulatory requirements.
• Provide direction, coaching, and support to team members.
• Oversee performance to achieve departmental goals and KPIs, fostering collaboration.
• Drive process improvements, automation, and standardization to improve efficiency and turnaround times.
• Champion a client-centric approach and manage stakeholder expectations.
• Maintain strong control environment and address risks with risk and audit partners.

Skills

People leadership

Global team management

Data analytics

Process improvement

Stakeholder management

Risk & governance

Change management

Job description

Key Responsibilities

Global Operations Leadership & Delivery

• Lead day-to-day execution of global operations, ensuring consistent, high-quality service delivery across onshore and offshore teams
• Support adherence to SLAs, quality standards, and regulatory/control requirements
• Provide direction, coaching, and support to team members

Team Oversight (Onshore & Offshore)

• Oversee performance and delivery to achieve departmental goals and KPIs
• Foster strong collaboration between onshore and offshore partners to ensure seamless delivery
• Inspire a high-performance culture focused on accountability, engagement, and continuous development
• Partner with offshore colleagues to support delivery of priorities, standards, and outcomes

Process Excellence & Continuous Improvement

• Evaluate operational processes using data and performance metrics to identify gaps and inefficiencies
• Support continuous improvement initiatives (e.g., AI adoption, process optimization, automation, standardization)
• Implement best practices and scalable solutions to improve efficiency, accuracy, and turnaround times
• Drive root cause analysis and corrective actions for operational issues
• Leverage data analytics to monitor performance, identify trends, and generate actionable insights

Client Experience & Stakeholder Management

• Champion a client-centric approach to operations, ensuring delivery aligns with plan sponsor and participant expectations and needs
• Incorporate client feedback into process improvements and service enhancements
• Partner with internal stakeholders (product teams, risk, etc.) to drive alignment and improvements
• Address escalations and ensure timely resolution of client-impacting issues

Risk, Controls & Governance

• Ensure strong control environment and compliance with internal policies and regulatory requirements
• Partner with risk and audit teams to maintain operational integrity and address findings
• Monitor and mitigate operational risks proactively

Qualifications

• 5+ years of experience in operations, with a portion in leadership roles
• Proven experience managing global teams, including offshore delivery models
• Strong track record of driving operational excellence
• Demonstrated ability to use data and analytics to inform decisions and improve performance

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission-we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.