Manager, Union Remittance Administration & Certified Payroll

Allegion; United States; Remote; USD 110,000 - 170,000; Full time

Job summary

Allegion is seeking a Manager, Union Remittance Administration & Certified Payroll to oversee certified payroll processing, prevailing wage compliance, and union remittances for U.S. and Canadian populations.

You will lead a team, ensure timely, accurate payments to employees and unions, and collaborate across HR, Finance, and Legal to maintain audit-ready records. Reporting to the Global Payroll Director, this role requires strong attention to regulatory changes, data accuracy, and process

Responsibilities

• Manage end-to-end certified payroll processing and union remittance administration, including data collection, calculation, validation, and distribution of payments to employees and related unions.
• Ensure accurate and timely processing of prevailing wage and certified payroll, including wages, bonuses, fringe benefits, and deductions, in compliance with applicable laws, regulations, and company policies.
• Coordinate with HR, finance, and other departments to obtain and verify payroll-related data, such as new hires, terminations, promotions, tax information, and timekeeping records.
• Partner with the Labor Relations Director to interpret collective bargaining agreements and oversee the administration and accuracy of union-related payroll activities, including dues, benefit contributions, remittances, and collective bargaining agreement requirements.
• Establish oversight of union funding and contribution processes, ensuring accurate calculation, funding, reconciliation, and timely remittance to applicable union benefit funds and third-party administrators.
• Develop and maintain certified payroll policies, procedures, and guidelines to ensure compliance with legal requirements and industry best practices.
• Partner with Legal to monitor changes in certified payroll and prevailing wage laws (Davis-Bacon Act), regulations, and tax requirements, ensuring compliance and timely process adjustments as needed.
• Establish, review, and report on prevailing wage rates, fringe benefit requirements and related metrics.
• Oversee preparation and submission of union-related reports and other required documentation to government agencies, external audits and respond to related inquiries, audits, compliance reviews; and maintain audit-ready records.
• Serve as the primary escalation point for complex union, and certified payroll issues, ensuring timely resolution and effective stakeholder communication.
• Lead root cause analysis efforts for errors, compliance issues, funding discrepancies, and operational challenges; implement corrective and preventive actions to improve accuracy and prevent recurrence.
• Partner with HR, Labor Relations, Legal, IT, and Finance and other business stakeholders as needed to configure, test, and optimize union remittance and certified payroll processes and systems. Manage relationships with vendors, union representatives, benefit fund administrators, and internal stakeholders, ensuring effective communication and issue resolution.
• Lead and develop a team of professionals by providing coaching, fostering a culture of engagement and development, and performance feedback to ensure high-quality and efficient payroll operations.
• Manage the process for a

Job description

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 40 brands, 14,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond.

Additionally, Allegion is proud to be recognized with the 2026 Gallup Exceptional Workplace Award (GEWA) for the third consecutive year, earning distinction in both the employee engagement and strengths categories. This year, Allegion also received Gallup's With Distinction honor - a designation reserved for a select group of organizations that go above and beyond in building exceptional workplace cultures.

Manager, Union Remittance Administration & Certified Payroll-US Remote

Qualified candidates must be legally authorized to be employed in the United States. The company does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this employment position.

At Allegion, we recognize that great talent and breakthrough ideas can come from anywhere. That's why this position offers a flexible remote work arrangement, with occasional on-site visits as needed based on the role. Whether you're working remotely or collaborating in person, we're committed to providing the tools, support, and dynamic environment you need to succeed. At Allegion, your career thrives where innovation meets flexibility, empowering you to achieve your goals while maintaining a healthy work-life balance.

While this is the current structure and we currently have no plans to change, we reserve the right to make changes to the remote schedule as needed at the Company's discretion.

Job Summary:

We are seeking a Manager, Union Remittance Administration & Certified Payroll to lead the critical functions of certified payroll processing, prevailing wage compliance, and union remittances for our U.S. and Canadian populations. Reporting to the Global Payroll Director, this leader will be accountable for ensuring accurate, timely, and compliant payments to employees, government agencies, and unions, while developing and leading a team comprised of both internal and external support that is responsible for these complex, audit-sensitive processes.

What You Will Do:

• Manage end-to-end certified payroll processing and union remittance administration, including data collection, calculation, validation, and distribution of payments to employees and related unions.
• Ensure accurate and timely processing of prevailing wage and certified payroll, including wages, bonuses, fringe benefits, and deductions, in compliance with applicable laws, regulations, and company policies.
• Coordinate with HR, finance, and other departments to obtain and verify payroll-related data, such as new hires, terminations, promotions, tax information, and timekeeping records.
• Partner with the Labor Relations Director to interpret collective bargaining agreements and oversee the administration and accuracy of union-related payroll activities, including dues, benefit contributions, remittances, and collective bargaining agreement requirements.
• Establish oversight of union funding and contribution processes, ensuring accurate calculation, funding, reconciliation, and timely remittance to applicable union benefit funds and third-party administrators.
• Develop and maintain certified payroll policies, procedures, and guidelines to ensure compliance with legal requirements and industry best practices.
• Partner with Legal to monitor changes in certified payroll and prevailing wage laws (Davis-Bacon Act), regulations, and tax requirements, ensuring compliance and timely process adjustments as needed.
• Establish, review, and report on prevailing wage rates, fringe benefit requirements and related metrics.
• Oversee preparation and submission of union-related reports and other required documentation to government agencies, external audits and respond to related inquiries, audits, compliance reviews; and maintain audit-ready records.
• Serve as the primary escalation point for complex union, and certified payroll issues, ensuring timely resolution and effective stakeholder communication.
• Lead root cause analysis efforts for errors, compliance issues, funding discrepancies, and operational challenges; implement corrective and preventive actions to improve accuracy and prevent recurrence.
• Partner with HR, Labor Relations, Legal, IT, and Finance and other business stakeholders as needed to configure, test, and optimize union remittance and certified payroll processes and systems. Manage relationships with vendors, union representatives, benefit fund administrators, and internal stakeholders, ensuring effective communication and issue resolution.
• Lead and develop a team of professionals by providing coaching, fostering a culture of engagement and development, and performance feedback to ensure high-quality and efficient payroll operations.
• Manage the process for a