Manager, Union Remittance Administration & Certified Payroll

Allegion; Indiana; Hybrid; USD 115,000 - 140,000; Full time

Benefits offered by this job

Health insurance

401K plan

Unlimited Paid Time Off

Flexible Spending Accounts

Disability Insurance

Life Insurance

Tuition Reimbursement

Voluntary Wellness Program

Employee Discounts

Job summary

Allegion seeks a Manager for Union Remittance Administration & Certified Payroll to lead certified payroll processing, prevailing wage compliance, and union remittances for U.S. and Canadian populations.

Reporting to the Global Payroll Director, this role will build and guide a team delivering accurate, timely payroll activities that meet audit and regulatory standards. The incumbent will coordinate with HR, finance, and legal to ensure data integrity, interpret CBAs, and drive process

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Certified Payroll Professional (CPP) designation preferred.
• 10+ years of progressive experience including 5+ years of people leadership and union remittance experience.
• Prevailing wage payroll experience and knowledge of Davis‑Bacon Act preferred.
• Experience interpreting collective bargaining agreements and designing union funding, contribution reconciliations, remittance and audit processes across multiple CBAs.
• Strong analytical and problem‑solving skills with ability to investigate complex payroll issues and implement corrective actions.

Responsibilities

• Lead end‑to‑end certified payroll processing and union remittance administration.
• Ensure accurate prevailing wage payroll, including wages, bonuses, fringe benefits, and deductions.
• Coordinate with HR, finance, and other departments to verify payroll data.
• Interpret CBAs and oversee union payroll requirements with Labor Relations Director.
• Oversee union funding, remittance to benefit funds and third‑party administrators.
• Develop and maintain certified payroll policies and guidelines for compliance.
• Monitor changes in certified payroll and prevailing wage laws and adjust processes.
• Prepare and submit union‑related reports to government agencies and respond to audits.
• Lead root cause analysis for errors and compliance issues and implement preventive actions.
• Configure and optimize union remittance and payroll processes with stakeholders.

Skills

CPP knowledge

Payroll processing

Analytical skills

Excel proficiency

ERP / HRIS familiarity

Education

Bachelor's degree in accounting/finance/business

Tools

Workday HCM

Workday Payroll

Kronos Timekeeping

Passport

Job description

Job Summary:

We are seeking a Manager, Union Remittance Administration & Certified Payroll to lead the critical functions of certified payroll processing, prevailing wage compliance, and union remittances for our U.S. and Canadian populations. Reporting to the Global Payroll Director, this leader will be accountable for ensuring accurate, timely, and compliant payments to employees, government agencies, and unions, while developing and leading a team comprised of both internal and external support that is responsible for these complex, audit-sensitive processes.

What You Will Do:

• Manage end-to-end certified payroll processing and union remittance administration, including data collection, calculation, validation, and distribution of payments to employees and related unions.
• Ensure accurate and timely processing of prevailing wage and certified payroll, including wages, bonuses, fringe benefits, and deductions, in compliance with applicable laws, regulations, and company policies.
• Coordinate with HR, finance, and other departments to obtain and verify payroll-related data, such as new hires, terminations, promotions, tax information, and timekeeping records.
• Partner with the Labor Relations Director to interpret collective bargaining agreements and oversee the administration and accuracy of union-related payroll activities, including dues, benefit contributions, remittances, and collective bargaining agreement requirements.
• Establish oversight of union funding and contribution processes, ensuring accurate calculation, funding, reconciliation, and timely remittance to applicable union benefit funds and third‑party administrators.
• Develop and maintain certified payroll policies, procedures, and guidelines to ensure compliance with legal requirements and industry best practices.
• Partner with Legal to monitor changes in certified payroll and prevailing wage laws (Davis‑Bacon Act), regulations, and tax requirements, ensuring compliance and timely process adjustments as needed.
• Establish, review, and report on prevailing wage rates, fringe benefit requirements, and related metrics.
• Oversee preparation and submission of union‑related reports and other required documentation to government agencies, external audits and respond to related inquiries, audits, compliance reviews; and maintain audit‑ready records.
• Serve as the primary escalation point for complex union, and certified payroll issues, ensuring timely resolution and effective stakeholder communication.
• Lead root cause analysis efforts for errors, compliance issues, funding discrepancies, and operational challenges; implement corrective and preventive actions to improve accuracy and prevent recurrence.
• Partner with HR, Labor Relations, Legal, IT, and Finance and other business stakeholders as needed to configure, test, and optimize union remittance and certified payroll processes and systems.
• Manage relationships with vendors, union representatives, benefit fund administrators, and internal stakeholders, ensuring effective communication and issue resolution.
• Lead and develop a team of professionals by providing coaching, fostering a culture of engagement and development, and performance feedback to ensure high‑quality and efficient payroll operations.
• Manage the process for any OCIP, CCIP, or TCIP adjustments required by customers per executed contracts, including reporting to applicable agencies and verification of contract values and hours worked according to contract requirements.
• Establish and monitor process metrics to monitor business impact, strengthen controls, and improve efficiency, accuracy, and compliance through process improvements and best practices.

What You Need to Succeed:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Certified Payroll Professional (CPP) designation preferred.
• 10+ years of progressive experience, including 5+ years of people leadership and union remittance experience.
• Prevailing wage payroll experience preferred.
• Knowledge of Davis‑Bacon Act requirements, prevailing wage regulations, union agreements, and payroll compliance obligations strongly preferred.
• Experience interpreting collective bargaining agreements and designing union benefit funding, contribution reconciliations, remittance and audit processes across multiple CBAs.
• Strong analytical and problem‑solving skills with demonstrated experience to investigating complex payroll issues, conducting root cause analysis, and implementing sustainable corrective actions.
• Exceptional attention to detail, accuracy, and confidentiality, with the ability to handle sensitive employee information and maintain data privacy.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross‑functional teams, employees, unions, executives and external stakeholders.
• Ability to thrive in a fast‑paced environment, exercise sound judgement, assess risk, and prioritize critical issues.
• Proficient in Microsoft Office applications, advanced skills in Excel, and experience with Payroll and Timekeeping solutions required.
• Experience with Workday HCM, Workday Payroll, Kronos Timekeeping, Passport, LCP Certified, and ERP systems preferred.

Why Work for Us?

Allegion is a Great Place to Grow your Career if: You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”. You’re looking for a company that will invest in your professional development. As we grow, we want you to grow with us. You want a culture that promotes work‑life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work! You want to work for an award‑winning company that invests in its people. Allegion is proud to be a recipient of the Gallup Exceptional Workplace Award for the second year in a row, recognizing our commitment to employee engagement, strengths‑based development, and unlocking human potential.

What You’ll Get from Us

• Health, dental and vision insurance coverage, helping you “be safe, be healthy”
• Unlimited Paid Time Off
• A commitment to your future with a 401K plan, which currently offers a 6% company match and no vesting period
• Health Savings Accounts – Tax‑advantaged savings account used for healthcare expenses
• Flexible Spending Accounts – Tax‑advantaged spending accounts for healthcare and/or dependent daycare expenses
• Disability Insurance –Short‑Term and Long‑Term coverage, paid for by Allegion, provides income replacement for illness or injury
• Life Insurance – Term life coverage with the option to purchase supplemental coverage
• Tuition Reimbursement
• Voluntary Wellness Program – Simply complete wellness activities and earn monetary rewards
• Employee Discounts through Perks at Work
• Community involvement and opportunities to give back so you can “serve others, not yourself”
• Opportunities to leverage your unique strengths through CliftonStrengths assessment & coaching

Compensation: This range is provided by Allegion. Your actual pay will be based on your skills and experience. The expected Base Salary Range: $115,000-$140,000. The actual compensation will be determined based on experience and other factors permitted by law. Bonus Eligible: Yes

We Celebrate Who We Are! Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team.

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REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370

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