Manager, Subcontracts

Matrix Service Co; Emporia (VA); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Medical, Dental & Vision plans

Disability benefits

Life and AD&D insurance

Paid time off

Employee Assistance Program (EAP)

401(k) with company match

Employee stock purchase plan (ESPP)

Wellness program

Tuition reimbursement

Adoption assistance

Performance or safety bonus program

Job summary

Matrix Service Co. seeks a Subcontracts Manager to oversee all subcontracting activities across assigned projects. You will coordinate with Engineering, Construction, and QA, lead the RFP and subcontractor selection, and manage invoicing, changes, disputes, and close-out.

Strong planning, communication, and industry knowledge are essential. 8–10+ years in subcontracts, a related Bachelor’s degree, and professional certifications are highly preferred.

Qualifications

• 8–10+ years of Subcontracts Management experience in industrial construction.
• Bachelor’s degree or equivalent in Supply Chain, Business, Engineering, or related field.
• C.P.M., CPSM, A.P.P., CSCP, or Six Sigma certification a plus.
• Working knowledge of construction disciplines, safety regulations, and basic quality requirements.
• Strong planning and organizational skills with good oral and written communication.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Oversee subcontracting activities for assigned projects.
• Develop and implement subcontracting strategy and plans.
• Coordinate with Engineering, Construction, Project Controls, HSE, and Quality to ensure flow-downs.
• Lead RFP process, bid evaluation, and subcontractor selection.
• Administer subcontract processes: invoicing, changes, dispute resolution, and close-out.
• Maintain Subcontracts Log and track subcontractor performance metrics.
• May lead a team of Subcontract Administrators.
• Ensure compliance with company procedures.

Skills

Subcontracts management

Planning

Organizational skills

Communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

The Subcontracts Manager will generally be responsible for overseeing all subcontracting activities associated with assigned projects.

Essential Functions

• Represent the Company at all times with high moral standards while adhering to the Company’s "Code of Business Conduct and Ethics."
• Actively support the Company’s commitment to safety and its "Core Values."
• Ensures full compliance with all Company subcontracting procedures.
• Provides direction and expertise to subcontract related activities for projects within Matrix.
• Manages and administers Subcontract functions under the direction of Project Management.
• Coordinates and works closely with all key project disciplines (i.e.: Engineering, Construction, Project Controls, HSE, and Quality) to ensure continuity in the subcontracting process in order to achieve project goals.
• Participates in development of Project Execution Plans; leads the development and implementation of the project Subcontracting Strategy.
• Works with Legal to ensure that prime contract "flow-downs" are include in the project subcontracting documents/templates.
• Leads the identification and prequalification of potential/new subcontractors.
• Manages the solicitation of proposals in accordance with Company procedures and project requirements; leads the request for proposal (RFP) process
• Leads the bid evaluation and subcontractor selection process.
• Participates/leads negotiations of subcontract terms and pricing issues.
• Manages all aspects of the subcontract administration process (i.e.: invoicing, change management, dispute resolution, close-out).
• Maintains project Subcontracts Log and reviews/manages performance metrics of subcontractor effectiveness.
• Depending on the size and scope of the project, may lead a team of Subcontract Administrators.
• May perform other tasks as directed.

Qualifications

• 8-10+ year’s similar experience in Subcontracts Management, preferably in an industrial construction environment.
• Bachelor’s degree, or equivalent related experience, in Supply Chain Management, Business, Engineering, or field preferred.
• C.P.M., CPSM, A.P.P., CSCP, or Six Sigma certification a plus.
• Working knowledge of various construction disciplines/scopes/craft, general safety regulations, and basic quality requirements.
• Good understanding of basic project management principles (i.e.: engineering process, construction management, scheduling, cost control, etc.).
• Strong planning, and organizational skills; good oral, written and interpersonal communication skills.
• Good computer skills including Microsoft Word and Excel.

Full-time employees are offered a comprehensive benefits package.

• medical, dental and vision plans covering eligible employees and dependents
• disability benefits
• life and AD&D insurance
• paid time off
• an employee assistance program (EAP)
• a 401(k) plan with company match
• an employee stock purchase plan (ESPP)
• a robust wellness program
• tuition reimbursement
• adoption assistance
• Some employees may also be eligible for a performance or safety bonus program.

EEO/M/F/Disability/Vets Employer

We are an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.