Sr. Subcontracts Administrator

Casey Industrial, Inc.; Centennial (CO); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) with company match

Per diem

Mobilization support

Employee Stock Purchase Plan

Job summary

MasTec Industrial in the United States seeks a Subcontracts Administrator to prepare RFP packages, conduct bidder meetings, analyze proposals, negotiate subcontract provisions, and administer post‑award subcontracts.

You will lead subcontracting strategies, evaluate terms, document procurement actions, coordinate with contractors, and ensure audit‑ready files while supporting project teams across EPC initiatives.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• Experience in subcontracting or procurement and supply-chain management.
• Strong negotiation and analytical skills.

Responsibilities

• Manage high volume workload and deadlines with minimal supervision.
• Lead subcontracting strategies and negotiations to achieve best value.
• Ensure inquiry packages have proper technical scopes and drawings.
• Maintain audit-ready subcontract files and document procurement actions.
• Interface with management and customers to provide contractual guidance.

Skills

Contract management

Negotiation

Project coordination

Analytical abilities

ERP systems

MS Word/Excel/PowerPoint

Education

Bachelor’s degree in contract management, supply chain, business administration, engineering, construction management, economics

Tools

Microsoft Word

Excel

PowerPoint

Job description

Overview

The Subcontracts Administrator prepares RFP packages, conducts bidders meetings, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, finalizes and transmits subcontracts, and administers resulting subcontracts. Subcontracts Administrator performs customer contact activities to provide for proper subcontract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. Subcontract Administrator also reviews awarded subcontracts as assigned and provides coordination to ensure execution of all post‑award submittals. Finally the Subcontracts Administrator executes all subcontract closeout requirements for a project.

Location & Travel Details: You can be based in any city or state in the U.S. This is a traveling, project‑based position, up to 90% of the time. You have the potential to be placed on a project site located in any state throughout the US. You’ll spend 8‑18 months on average per project. We offer designated per diem in addition to an excellent base salary to support and help you cover living expenses. This position is eligible for mobilization support (may include mileage reimbursement), and includes one longer weekend every four weeks for additional time at home.

Company Overview:

MasTec Industrial, alongside its sister companies Casey Industrial and Phoenix Industrial, has been in operation since 1947. We serve a diverse clientele, including utilities, independent power producers, developers, and municipal utilities.

Specializing in projects using natural gas, oil, biomass, and other combustible fuels, our team boasts over 30 years of expertise in the power industry. We provide EPC (Engineering, Procurement, and Construction) services and assist in project development. Our experience spans various systems for utility and industrial facilities, including simple and combined cycle plants, reciprocating engines, and waste‑to‑energy projects. MasTec Industrial delivers value throughout all project phases, from conceptual design to operations and maintenance.

At MasTec Industrial, we are dedicated to delivering the highest quality, safety, and value in every project. We focus on attracting, developing, and retaining top talent within our organization. Our goal is to foster a respectful work environment where all employees feel valued, included, and empowered to become innovative leaders in the industry.

The MasTec Industrial market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. In addition to our industrial market sector; In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority‑owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Responsibilities

• Ability to manage high volume workload, produce quality work, and meet deadlines with minimal direction and supervision
• Perform assignments of varying complexity requiring experience in the industrial EPC contracting environment and knowledge of construction subcontracting policy and procedures
• Demonstrable attention to detail and accuracy
• Lead, develop and execute subcontracting strategies and plans
• Evaluate complex terms and conditions and issue FFP, T&M and Cost‑Plus type subcontracts
• Work with the project to establish NDA's, develop qualified contractors, request pricing, competitively select contractors, document procurement action and place subcontracts
• Ensure inquiry packages contain the proper, technical scopes of work, construction work packages, attachments, exhibits, terms, specifications and drawings
• Perform competitive market analysis
• Tabulate proposals and assist in performing proposal analysis, price and cost analysis, and establishing price reasonableness
• Execute negotiation strategies to attain best value
• Coordinate with subcontractors to ensure delivery schedules and key milestones
• Facilitate any changes with the project team as appropriate and evaluate impact to a project
• Ensure maintenance of subcontract files in an audit‑ready condition
• Advise management of market conditions and contractor base activity, which could affect pricing, and or future availability
• Evaluate subcontractors through methods such as visitations and various objective performance measurements
• Examine estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness
• Administer, extend, negotiate and terminate standard and non‑standard subcontracts
• Review invoices and resolve discrepancies
• Assist in the evaluation of disputes with subcontractors
• Manage subcontract proposal volumes
• Provide direct subcontract support, review of subcontract documents to ensure protection of company’s risk posture, satisfaction of contractual requirements and adherence to company policies
• Oversee subcontract performance by monitoring budget, compliance documents, schedules, deliverables, and recommend actions to ensure mutually satisfactory performance
• Advise management of contractual rights and obligations and, as needed, provide interpretation of terms and conditions
• Interface with all levels of management and customer counterparts providing contractual guidance and advice
• Work in a collaborative environment that integrates finance, pricing, subcontracts and procurement roles
• Follow and enforce subcontracting related policies and procedures
• Develop an advanced understanding of subcontracting terminology, measures, concepts, principles and strategies
• Forge relationships internally with stakeholders and externally with subcontractors and other groups
• Present the subcontracting process to stakeholders in an effective manner
• Challenge the business when projects depart from basic contracting principles
• Identify and implement improvement opportunities
• Communicate effectively, resolve conflicts, solve problems and make efficient and effective subcontract management decisions
• Ensure assigned subcontracts are closed out properly and in a timely manner
• Support proposal efforts with budgetary RFP requests
• Manage special projects as assigned

Qualifications

• Bachelor’s degree in contract management, supply chain, business administration, engineering, construction management, economics or a demonstrated equivalent combination of education, training and related experience
• 0‑3 years of experience in subcontracting or other procurement and supply‑chain management functions
• Experience with strategic sourcing, managing solicitation processes and negotiations
• Experience in managing tactical and strategic supplier relationships
• Due to the nature of the work, US Citizenship is required

Knowledge, Skills, and Abilities Required

• Set a personal example of safe behavior
• Understand subcontracting terminology, measures, concepts, principles and strategies
• Understand legal terminology related to contracting
• Competence to perform subcontracting functions
• Demonstrated analytical abilities
• Coach peers in processes and best practices
• Business problem‑resolution capabilities
• Use project ERP systems; proficiency in Microsoft Word, Excel and PowerPoint

Physical Demands

This position requires prolonged sitting at a desk and working at a computer. Must be able to lift up to 20 pounds at times.

What’s in it for you

Financial Wellbeing

• Compensation $80,000 – $110,000 per year, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long‑term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre‑employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact [e-mail]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up‑to‑date information.

MasTec, Inc. is an Equal Employment Opportunity Employer/Disability/Veteran. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and its subsidiaries will never ask prospective employees for any form of payment or money transfer as part of the job application or onboarding. We do not request credit‑card or personal‑password information, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law‑enforcement agency and report fraud at https://reportfraud.ftc.gov.

MasTec Clean Energy & Infrastructure and its subsidiaries do not work with any third‑party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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