Subcontract Administrator

Day & Zimmermann Company; Charlotte (NC); On-site; USD 76,640 - 114,960; Full time

Benefits offered by this job

Medical, dental, vision coverage

Life and AD&D insurance

Disability insurance

Paid maternity leave

Parental leave

Paid time off

Pet insurance

Job summary

Day & Zimmermann Company in Charlotte, NC seeks a Subcontract Administrator to lead the full lifecycle of subcontracts across Nuclear, Fossil, Renewables, Government and Industrial sectors. You will collaborate with project teams to develop strategic subcontract plans, manage RFQs, bids, POs and change orders, ensuring compliance with prime contracts and client expectations.

You will negotiate favorable terms, drive cost reduction, maintain status reporting, and foster diverse supplier

Qualifications

• Bachelor’s degree in Business, Supply Chain or related field required.
• 5+ years of subcontract administration or EPC/government contracting experience required.

Responsibilities

• Develop subcontract strategy and plans aligned with program schedules and cost estimates.
• Support labor cost estimation including DBA determinations and attend supplier/project meetings.
• Manage all stages of the subcontract process from RFQs to PO and closure.
• Maintain up-to-date project status reports reflecting RFQs, subcontractor data, timelines and deliverables.
• Negotiate terms with subcontractors and manage change orders.

Skills

Stakeholder management

Communication

Analytical thinking

SAP

Microsoft Office

EPC experience

Government contracting

Bid evaluation

Education

BA/BS in Business, Supply Chain or related field

Tools

SAP

Microsoft Office

Job description

Job Description:

Impact You’ll Make

As a Subcontract Administrator at Day & Zimmermann, you will play a pivotal role in driving the success of our capital projects across diverse sectors including Nuclear, Fossil, Renewables, Government, and Industrial markets. Your expertise in managing the full lifecycle of subcontracts, from initiation through completion, will directly influence the efficiency and profitability of our operations. By cultivating strong partnerships with subcontractors and internal stakeholders, you will ensure that all subcontracting activities align with our strategic objectives and prime contract requirements.

This role offers a unique opportunity to be actively involved in shaping subcontract strategies that reduce costs while maintaining high standards of service quality, contributing positively to the overall business performance. Your proactive engagement in negotiations, risk assessment, and project communication will make you an essential contributor to project milestones and successful outcomes.

Join our dynamic supply chain organization where your dedication and skills will make a significant impact on advancing project delivery and fostering sustainable business relationships that support our company’s mission and growth.

As the Subcontract Administrator, here is the work you’ll do:

• Collaborate closely with the Supply Chain Director and project teams to develop comprehensive Subcontract Strategy and Plans that support detailed program schedules and accurate cost estimates.
• Support labor cost estimation including Davis-Bacon Act (DBA) determinations, proposal development, and attend supplier and project meetings to maintain alignment with project requirements and client expectations.
• Manage and administer every stage of the subcontract process: crafting the Recommended Bidder’s List (RBL), issuing Requests for Quotes (RFQs), evaluating received bids with Competitive Bid Evaluations (CBE), negotiating terms effectively with suppliers, issuing Purchase Orders (POs), managing change orders, and overseeing subcontract closure with precision.
• Maintain up-to-date Project Status Reports that reflect current RFQ statuses, subcontractor data, committed delivery timelines, and receipt of subcontract deliverables, ensuring transparency and informed decision-making.
• Exercise expert negotiation skills to secure favorable pricing and terms from subcontractors, address bid clarifications promptly, identify risks proactively, and build strong, trusting relationships with subcontractors and internal stakeholders alike.
• Drive inclusivity by engaging and fostering relationships with a diverse range of subcontractors, supporting our commitment to diversity and supplier inclusion.
• Communicate consistently and promptly with Supply Chain Management and Project Managers regarding any issues that may affect project schedules or deliverables, contributing to risk mitigation and project continuity.
• Actively participate in key project meetings such as Kick Off and Project Status meetings to stay informed on project dynamics and contribute valuable insights from a subcontract administration perspective.

This role is for you if you have these skills:

• Exceptional ability to manage multiple priorities in a fast-paced, matrixed organizational structure, demonstrating effective workload management and responsiveness to both internal and external customer needs.
• Highly developed interpersonal skills, with a strong capacity to communicate clearly and professionally both verbally and in writing; adept at building and maintaining collaborative relationships.
• Strong analytical and decision-making competencies, enabling insightful evaluation of bids, risks, and subcontract terms to support optimal project outcomes.
• Proficiency with Microsoft Office Suite and SAP systems, demonstrating the capability to leverage technology for efficient subcontract administration and data management.
• Experience navigating the complexities of Engineering, Procurement, and Construction (EPC) projects and Government contracting, providing familiarity with regulatory requirements and contract nuances unique to these sectors.

And if you have these qualifications:

• Bachelor’s Degree in Arts/Sciences (BA/BS) in Business, Supply Chain or related field Required
• 5+ years Required

In compliance with this state’s pay transparency laws, the salary range for this role is $76,640 - $114,960. This is not a guarantee of compensation or salary, as the final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees, and it shows. Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&D and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation. See essential functions below:

Essential Functions

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery
• Pushing or pulling (e.g., using a part of your body to press against something in a downward or outward direction, or in a dragging or hauling motion)
• Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)
• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
• Stooping (e.g., bending the spine at the waist)
• Grasping (e.g., use of hand to apply pressure)
• Reaching (e.g., reaching the arms or legs in any direction)
• Feeling (e.g., perceiving an object’s size, shape, texture etc.)
• Lifting motion or lifting objects more than 0 pounds
• Climbing (e.g., ascending/descending ladders, stair, scaffolding, ramps, pole etc. using feet and legs or hands/arms to climb)
• Walking
• Hearing N/A
• Repetitive motions of any part of the body
• Talking
• Kneeling, crouching or crawling
• Capacity to think, concentrate and focus over long periods of time
• Ability to write complex documents in the [English] language
• Ability to read complex documents in [English] language
• Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
• Capacity to reason and make sound decisions
• Ability to wear a mask, respirator, bullet proof vest, or other equipment
• Ability to regularly perform all job functions at Company’s office or work site
• Ability to withstand environmental conditions (e.g., extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)

Travel:10%