Manager, Student Advising

University of Utah; Salt Lake City (UT); On-site; USD 51,000 - 54,000; Full time

Job summary

University of Utah in Salt Lake City seeks a Manager, Student Advising to oversee advising for medical students, schedule planning, career exploration, and lead events. You will train and coordinate with Student Affairs teams and manage student progress and residency guidance.

The role emphasizes collaboration, proactive process development, and support for a diverse student body. Full-time, onsite with partial remote after 6 months, salary $51,000–$54,000.

Qualifications

• Bachelor's degree or equivalent experience required.
• 4–6 years of progressively responsible management experience.
• Demonstrated leadership in planning and directing employees and processes.
• Background knowledge of hiring department's area to analyze and advise.
• Master's degree may be preferred.

Responsibilities

• Serve as a point of contact for students, faculty and guests, maintaining a welcoming environment.
• Holistically advise MS1–MS4 students with academic and scheduling support and career exploration.
• Lead and coordinate events and identity development activities.
• Create student schedules using registration systems and produce reports for stakeholders.
• Assist with residency applications and graduation requirements guidance.
• Collaborate with program coordinators and other managers on Canvas courses and credentialing.
• Provide back-up front-office support and order/event supplies as needed.

Education

Bachelor's degree or equivalency

Master's degree preferred

Job description

Manager, Student Advising

Job Summary

The Office of Student Affairs with the Spencer Fox Eccles School ofMedicine (SOM) works closely with medical students to ensure theyfeel supported and successful during their time at the SOMby facilitating the personal and professional development of thestudents through accessibility, professionalism, collaboration, andinclusivity. The Student Advising Manager assists medical studentswith advising, scheduling, career exploration advising, leadevents, and identity development activities. In addition,cross-train in all aspects of Student Affairs, includinginvolvement in and completion of recurring projects and events, andprovides additional support during busy seasons.

Responsibilities

• Acts as a point of contact for the School of Medicine's students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs.
• Program managers holistically advise medical students (MS1-MS4) with academic advising and scheduling, career exploration advising, leading events, and identity development activities and facilitation of Gallop Strengths.
• Meets with medical students to provide information and guidance on all academic related issues such as graduation requirements and exceptions, visiting student learning opportunities, career advising including CV review, and registration.
• Creation of student schedules by working as a teamand utilizing student registration system to ensure accuratescheduling processes, running detailed and timely reports that maybe needed across unit, and assisting with holds on student'srecords in coordination with program coordinator.
• Preparing eachstudent to complete their graduation requirements and applyforresidency programs. This is resolved through a multitude ofindividual advisingappointments, and presentations during groupmeetings, as well as closelytracking their progress and utilizationof notes when advising students.
• This position will lead and/orsupport major Student Affairs event committees, andevents. Whichcould include honor societies, white coat ceremony, commencement,dean's reception, match day, house events, and others. Thiswillinclude planning and coordination of in-person and/or virtualworkshops/events.
• High level of communication and creation of proactive processes as a team withother Student Affairs ProgramManagers to support and streamline studentadvising and events in a holistic manner.
• Collaboration with program coordinator and otherprogram managers to create,update, and communicate on StudentAffairs related Canvas courses and back-upsupport on studentcredentialing processes, badge access, and otherrequiredassignments.
• Manage and participate in professional identity formation and RealMD activities, events, and initiativesas assigned.
• Broaden awareness of the variety of academicopportunities available to students to meet their interests and/orspecialty goals with proactive student outreach.
• Collaborate andengage with clerkship coordinators and the Curriculum unitonprocesses and class meetings.
• Assist with Visiting StudentLearning Opportunities application review.
• Involvement andleadership with other committees and teams within StudentAffairs,Dean's Office and main campus.
• Refers students to other resourceswithin Student Affairs and the School ofMedicine, as needed, forfurther assistance.
• May provide support for hosting RealMDprogram events, podcasts and other duties assigned.
• When needed,may provide back-up for in-person front office support.
• Ordersupplies and catering meals for events in coordination with programcoordinator.
• Schedule class meetings and other needed meetings byreserving rooms on Astra for students and staff at the School ofMedicine in collaboration with program coordinator.
• Other dutiesas assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Officeenvironment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing,listening, talking.Often: Repetitive hand motion (such as typing),walking.Seldom: Bending, reaching overhead.

Minimum Qualifications

• Bachelor's degree in a related area or equivalency (one year ofeducation can be substituted for two years of related workexperience).
• Four to six years of progressively more responsible managementexperience.
• Background knowledge of hiring department's area ofspecialization in order to analyze, plan and draw conclusions forrecommendations to superiors.
• Demonstrated leadership skills inplanning and directing employees and processes in order toeffectively monitor and develop subordinates and to ensure thesmooth operation of department.
• Master's degree in a related areamay be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the positiondescription.

Full Time

Monday – Friday, business hours, onsite. Option for partial remote work arrangements is availableafter 6 months.

1925 East Spence EcclesDr., Salt Lake City, UT 84112.

02045 - SOM Student Affairs

$51,000-$54,000/Annually

12/01/2026