Student Affairs Coordinator

University of Utah; Salt Lake City (UT); Hybrid; USD 42,000 - 45,000; Full time

Job summary

The University of Utah's Spencer Fox Eccles School of Medicine seeks an Administrative Program Coordinator to support the Student Affairs team and Registrar for medical students and alumni, handling data maintenance, transcripts, enrollment reports, and VSLO coordination. The role also includes planning workshops and supporting events in a collaborative, deadline-driven environment.

This is a full-time position located in Salt Lake City, UT, requiring a Bachelor's degree and at least one year of

Qualifications

• Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience).
• Demonstrated ability to work independently, analyze and make decisions related to program content.
• Strong coordination and organizational skills required to prioritize conflicting deadlines.
• Demonstrated human relations and effective communication skills are also required.

Responsibilities

• Act as first point of contact for students, faculty and guests; provide administrative support to Student Affairs management and staff.
• Maintain data for Registrar team; generate transcripts, enrollment reports, letters of good standing, and verifications.
• Assist Registrar tasks including enrollment on main campus, posting grades, auditing Course Catalogs, digitizing files, and coordinating with advisors for graduation.
• Support course catalog and scheduling processes and use SFESOM Tools.
• Coordinate course registration tasks, collection of grades, recording of final grades and student performance evaluations.
• Maintain and audit student records through graduation checks and ensure graduation requirements are met for medical students.
• Assist with VSLO program applications and launch of yearly VSLO catalog for incoming students.
• Plan and coordinate in-person and virtual workshops for students, staff and faculty.
• Cross-train with Financial Aid support for annual workshops and scholarship reviews.
• Create and update Student Affairs Canvas courses and credentialing processes; manage badge access and aid/shcolarship assignments.
• Support event committees and events, including Dean's Reception.
• Cross-train with and provide daily email/administrative support to Student Affairs Managers.
• Order supplies and catering for events; manage travel bookings and reimbursements.
• Perform other duties as assigned.

Skills

1 year related experience

Independent work

Analytical thinking

Organizational skills

Communication skills

Education

Bachelor's degree or equivalent

Job description

Student Affairs Coordinator

Job Summary

The Office ofStudent Affairs with the Spencer Fox Eccles School ofMedicine (SFESOM) works closely with medical students to ensurethey feel supported and successful during their time at the SFESOMby facilitating the personal and professional development of thestudents through accessibility, professionalism, collaboration, andinclusivity.

The Administrative Program Coordinator provides a variety ofadministrative support to the SFESOM Student Affairs team. Thisposition supports the Registrar, The Visiting Student LearningOpportunities Program, Financial Aid events, and backing up frontdesk coverage. In addition, involvement in and completion ofer'ing recurring projects, and provide additional support during busyseasons, such as Dean's Reception and commencement.

Responsibilities

Role Specific

• Occasionally acts as first point of contact for the School ofMedicine's students, faculty and guests; maintains a welcoming andpositive environment within the Office of Student Affairs; providesadministrative support to Student Affairs management and staff.
• Assist the Registrar team with maintenance of data and runrequested reports and queries, generate internal transcripts,enrollment reports, letters of good standing, class statisticsreports, and verifications of education (and other needed requests)for medical students and Alumni verifications for licensure.
• Support with Registrar tasks including enrollment on main campus,posting of grades, auditing Course Catalogs, digitizing files forarchive and other tasks as assigned.
• Supports the course catalogand scheduling process which is published on main campus and inSFESOM Tools.
• Coordinates with the other Program Coordinator onall functions related to course registration (includingadding/dropping of courses by deadlines), collection of grades andrecording of final grades and student performance evaluations, andsubmit into PeopleSoft, Tools, and any other databases asrequired.
• Maintain, review, and edit student records through thegraduation check process for certifying graduation requirements andawarding MD degrees, as well as masters degrees awarded. Thisincludes auditing for duplicate course enrollment, gradeverifications, and coordinating with advisor when needed to ensuregraduation requirements are met for medical students.
• Supports theRegistrar in the processing of student applications for theVisiting Student Learning Opportunity (VSLO) program, includingworking closely with SFESOM departments.
• Assist with the launch ofthe VSLO yearly catalog for incoming medical students by connectingwith departments and coordinating application and catalogdeadlines.
• Supports Registrar by providing assistance withplanning and coordinating in-person and virtual workshops forstudents, staff and faculty.
• Cross train in certain aspects ofFinancial Aid Office support including annual workshops andscholarship application review
• Running reports and assisting withholds on student's records.
• Assist with policy and proceduresimplementation and upkeep.
• Create, update, and communicate onStudent Affairs related Canvas courses and student credentialingprocesses, and badge access, including financial aid andscholarship assignments, as needed.
• SupportStudent Affairs event committees, and events, such as Dean'sReception.
• Cross-train with and provides daily email andadministrative support to Student Affairs Managers.
• Order suppliesand order catering meals for events, as needed.
• Register traveltrips and issue reimbursements for students and staff, as needed.
• Other duties as assigned.

DISCLAIMER

This job description is not designed to contain or be interpretedas a comprehensive inventory of all duties, responsibilities andqualifications required of employees assigned to thejob.

Work Environment and Level of Frequency typicallyrequired

Nearing Continuously: Officeenvironment.

Physical Requirements and Level of Frequency that may be required

Nearing Continuously: Sitting, hearing,listening, talking.Often: Repetitive hand motion (such as typing),walking.Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year ofeducation can be substituted for two years of related workexperience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and makedecisions related to program content. Strong coordination andorganizational skills required to prioritize conflicting deadlines.Demonstrated human relations and effective communication skills arealso required.

Applicants must demonstrate the potential ability to perform theessential functions of the job as outlined in the positiondescription.

Full Time or Part Time? Full Time

Work Schedule Summary: Monday - Friday, business hours.Option for partial remote work arrangements is available after 6months. This position is located at 27 S Mario Capecchi Dr. SLC, UT84113. 1925 E Spence Eccles Dr. Salt Lake City, UT, 84112

Department: 02045 - SOM Student Affairs

Location: Campus

Pay Rate Range: $42000 - $45,000/annually

Close Date: 12/09/2026