Manager, Sponsored Programs (Post Award)

University of Miami; Oregon; Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salaries

Benefits package

Job summary

University of Miami Health System (UHealth) seeks a Manager, Sponsored Programs to lead post-award financial management of a dynamic research portfolio. This role focuses on optimizing grant administration, compliance, and reporting while guiding a skilled team of professionals across departments.

The position emphasizes Workday proficiency, fiscal stewardship, and effective collaboration with faculty and external sponsors to maximize funded research opportunities.

Qualifications

• Bachelor's degree in a relevant field is required.
• Minimum 5 years of relevant experience.
• Strong knowledge of financial operations and effective team leadership.

Responsibilities

• Oversee day-to-day Post-Award operations including expenditures, reconciliation, reporting and forecasting.
• Utilize Workday to manage grant finances, transactions and reports.
• Ensure adherence to policies, sponsor guidelines, and regulatory requirements.
• Communicate with faculty, administration and sponsors to support financial matters.
• Develop policies, procedures, and training for center oversight of expenditures and closeout.
• Maintain accurate records of expenditures, budget modifications and reports.
• Review requisitions, expense reports and purchase orders for sponsored projects.

Skills

Operational Management

Organizational Development

Financial Oversight

Team Leadership

Technical Proficiency

Communication

Education

Bachelor's degree in relevant field

Tools

Workday Financials

IBISResearch

Job description

The University of Miami/UHealth Department of Manager, Sponsored Programs has an exciting opportunity for a Full-Time Manager, Sponsored Programs to work at UHealth in Miami, Florida.

CORE JOB SUMMARY

The Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs develops and implements policies and methods that are most effective to that end.

CORE JOB FUNCTIONS

1. Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.
2. Prepares monthly variance reports for programs' management and development.
3. Assists in the preparation of grant reports for senior management.
4. Maintains portfolios for private and government grants and funds.
5. Develops and maintains grant allocation systems.
6. Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.
7. Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
8. Creates and oversees budget, making recommendations for budget modifications when appropriate.
9. Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
10. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: Bachelor's degree in relevant field required

Experience: Minimum 5 years of relevant experience required

Knowledge, Skills and Abilities:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Department Specific Functions

The Sylvester Comprehensive Cancer Center (SCCC) is seeking a highly motivated professional to join our Post-Award team as a Manager, Sponsored Programs (Post-Award) to manage the center's dynamic portfolio of sponsored (federal, state, foundation/private) research awards. Reporting to the Sr. Manager, the Manager leads a team, which provides expert research administration and financial management services to cancer center members. Applicants must have relevant federal grant (NIH) and Workday financial system experience to be considered for this role. As a cancer center leader, the Manager forges connections with colleagues across the university to manage the center's research portfolio effectively and efficiently. Excellent communication and organizational skills are essential for this role, the Manager interfaces with faculty, center leadership, functional offices across the university, leaders of other departments, and external partners.

Department Specific Functions

• Oversees the day-to-day operations of Post-Award team members including review of project expenditures, financial reconciliation, report preparation, financial forecasting, effort certification and award closeout.
• Utilizes Workday financial systems to manage grant finances, process transactions, and generate reports.
• Ensures adherence to institutional policies, sponsor guidelines, and regulatory requirements.
• Serves as a liaison between researchers, administrative staff, and funding agencies, providing guidance and support on financial matters.
• Supports the development of policies, procedures, and training related to center's oversight of project expenditures, financial reconciliation, report preparation, financial forecasting, effort certification and award closeout.
• Maintains accurate and up-to-date records of grant expenditures, budget modifications, and financial reports.
• Resolves any financial issues or discrepancies related to awarded grants and contracts.
• Assist in establishing a post-award training curriculum building content to support Sylvester's research portfolio.
• Establish goals and monitor performance objectives for optimal service delivery and efficient operations. Leads identification and development of high-performing staff.
• Demonstrated knowledge of Federal regulations related to research administration, including OMB Uniform Guidance, Cost Accounting Standards and Federal Acquisitions Regulations (FAR).
• Identify, envision, and champion process improvements including system-based opportunities to best support Sylvester's research portfolio.
• Forges connections with colleagues across the university to manage the center's research portfolio effectively and efficiently.
• Work as a liaison between faculty and central/compliance offices.
• Provide guidance on allowable and unallowable expenditures at the post-award expenditure stage.
• Serve as the knowledge expert on the Workday Financials.
• Review and approve requisitions, expense reports and purchase orders for assigned sponsored projects within Workday.
• Meet regularly with faculty and be responsive to communication and requests with faculty.
• Maintain access to all UMIAMI systems such as: IBISResearch and Workday.
• Complete mandatory ORA Research Administration onboarding and training to maintain access.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full timeEmployee Type: Staff