Manager, Service Delivery

SmartRecruiters, Inc.; Dallas (TX); Hybrid; USD 110,000 - 150,000; Full time

Benefits offered by this job

Leadership development

Health insurance

401(k) plan

Paid holidays

PTO

Parental leave

Educational assistance

Casual environment

Job summary

Kofile Technologies is seeking a Manager, Service Delivery to lead a team of Project Managers and Coordinators, guiding multiple projects from sale through invoicing. You will work with sales, operations, leadership, and customers to ensure timely, within-budget delivery.

The role requires a self-starter with strong organizational skills, capable of managing large cross-functional teams on-site and remotely, and driving process improvements while training staff.

Qualifications

• Bachelor’s degree in a technical, business or equivalent field
• Experience leading project teams and managing multiple programs
• 5+ years of project management experience in document management, digital solutions, or SaaS
• Experience across cross-functional matrices with business stakeholders
• Strong leadership, problem-solving and communication skills
• Hybrid work environment with up to 20% travel compliance

Responsibilities

• Supervise and develop project managers and coordinators
• Develop and govern service delivery processes, tools and metrics
• Train team members on new processes and deliverables
• Assist in hiring and performance reviews of team
• Manage large-scale projects spanning multiple lines of business
• Create detailed project plans and lifecycle ownership from sale to invoicing
• Ensure projects stay within scope, budget and quality standards
• Develop recovery plans for missed milestones
• Communicate status and risks to stakeholders
• Maintain financial accountability and forecast trends across sites
• Coordinate change orders and push for margin improvement
• Lead and motivate internal and external resources
• Build professional relationships internally and externally
• Own additional organizational projects

Skills

Project management

Leadership

Budget management

Cross-functional collaboration

Risk management

Communication

Team development

Education

Bachelor’s degree (technical, business or equivalent)

Tools

Microsoft Project

Planner

Kofax

NetSuite ERP

Microsoft Office

Job description

At Kofile Technologies, we believe that government has infinite potential to do good and that all information residing within local governments should be preserved, digitized and made available to all their employees and citizens. We partner with government agencies nationwide to help them meet their citizens’ needs by preserving the integrity and content of paper documents to ensure they will be available for use forever and modernizing information management through digitization and access systems.

Job Description

Job Overview

As a Manager, Service Delivery, you will be a working manager, responsible for supervising a team of Project Managers and Coordinators while also leading multiple projects ranging in scale and scope in the context of Kofile’s customer base. You will be interacting with multiple organizations within Kofile including sales, Operations, senior leadership, outside contractors, and customers.

The Manager, Service Delivery, should be a self-starter, organized, able to consistently meet deadlines and budgetary requirements and effectively lead large cross-functional teams both on-site and remote. You will assist in the design and implementation of team process improvements, documentation, and tools. You will train and develop Service Delivery team members.

Responsibilities and Duties

• Supervise and develop project managers and coordinators
• Participate in developing, implementing, and governing Service Delivery processes, tools, templates, and metrics
• Train Service Delivery team members on new processes, tools, and deliverables
• Assist in hiring, performance evaluation, merit reviews, and day-to-day management of an assigned team
• Manage large-scale, complex projects that span across multiple lines of business and sites
• Develop detailed project plans, define success criteria, and own the full lifecycle of service delivery from sale to invoicing
• Ensure projects are within scope, budget, and quality standards
• Develop and manage recovery plans for missed milestones to return to the original timeline
• Communicate status, risk and opportunity to all internal and external stakeholders
• Maintain full financial accountability to project including forecasting financial trends across
  projects
• Participate in developing reporting, tracking, reconciling projects, best practices and invoicing unbilled AR across all sites
• Coordinate change orders and drive toward overall margin improvement on every job
• Experience leading, motivating and managing various project and program sizes, including internal and external resources, while holding team accountable for performance
• Convey a sense of professionalism, fairness, and concern for customers, labor and management
• Work analytically in a problem-solving environment
• Provide responsive, concise, and professional support to all customers and other personnel and
  ensure timely follow-up on all concerns and issues
• Build and develop strong relationships internally and externally
• Own other organizational projects

Qualifications

• Bachelor’s degree in a technical, business or equivalent field
• 5+ years of related project management experience, or equivalent combination of education
• and experience in a document management, digital solutions, or SaaS organization
• 5+ years of experience working with business stakeholders within a cross-functional matrix environment in a document management, digital solutions, or SaaS organization
• Experience in organizational effectiveness and operations management
• Experience in process improvement, problem solving, driving results, providing accountability
• Possess a strong and active working knowledge of the Microsoft suite (Word, Excel, PowerPoint)
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
• Experience in both manual and automated production environments
• Self-motivated with the ability to adapt to change and competing demands
• Excellent leadership, communication (written, verbal, and presentation) and interpersonal skills
• Must be able to work in a hybrid environment with the ability to travel up to 20%

Preferred Skills

• Team management in a supervisory capacity
• Experience developing document preservation, imaging, and workflow solutions
• Proficiency in: Quickbase, Microsoft Project or Planner, Kofax, NetSuite ERP
• Ability to work in an ambiguous environment and collaborate across multiple areas
• PMP Certification

Additional Information

As a full-time employee, you will receive access to the following benefits

• Leadership and career development opportunities
• Low cost insurance (medical, dental, vision, life & disability)
• 401(k) plan (company matching)
• Paid holidays
• PTO
• Paid maternity & paternity leave
• Educational assistance
• Business casual environment

Covid safety information:

Kofile is committed to a safe environment for all candidates and employees. Daily temperature checks and protective masks are provided. We follow social distancing and all other CDC guidelines.