Supervisor, Preservation

Kofile Inc.; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Paid overtime available for non-exempt

Low-cost insurance (medical, dental, -

Maternity and paternity benefits

401(k) plan (company matching)

Paid holidays, vacation, and sick time

Educational assistance

Job summary

Kofile Inc. in Dallas, TX is seeking a Supervisor, Preservation to oversee workflows, allocate resources, assign daily objectives to the preservation team, and ensure timely delivery of high-quality outputs.

The role is approximately 75% hands-on floor supervision and 25% administrative duties, requiring strong leadership, data-driven performance management, and collaboration with operations to meet customer schedules and cost targets.

Qualifications

• Minimum 5 years’ experience in related work areas.
• Working knowledge Microsoft Office suite, especially Excel, Word, and Outlook.
• Good communication skills with varying levels within a company.
• Leadership ability, and a highly organized approach to leadership.

Responsibilities

• Enforce company policy while maintaining/improving employee morale.
• Strategize with Operations leader for daily/weekly/monthly forecasted operational execution.
• Submit reports on performance and progress.
• Hands on work alongside team members driving efficiency and quality workmanship.
• Train team members on all applicable Work Instructions.
• Work with Kofile management and staff to meet our customers’ needs and delivery schedules.
• Implement operational policies and procedures.
• Help promote a company culture that encourages top performance and high morale.
• Provide production/quality feedback.
• Monitor and provide feedback for employee attendance.
• Perform payroll related duties to ensure accurate payroll processing.
• Monitor workflow so orders are progressing as scheduled.
• Identify process improvement techniques and help their implementation.
• Build partnerships with operational peers to ensure open communication and seamless collaboration.
• Foster an environment of employee communication with the management team.
• Ability to work under pressure and meet deadlines.

Job description

AtKofile, we believe that government has infinite potential to do good and that all information residing within local governments should be preserved, digitized, and made available to all their employees and citizens. We partner with government agencies nationwide to help them meet their citizens’ needs by preserving the integrity and content of paper documents to ensure they will be available for use forever and modernizing information management through digitization and access systems

Job Description

The Supervisor, Preservation is responsible for assigning workflows, preparing schedules, and clearly communicating daily objectives to all team members. This role manages departmental staff, ensuring responsibilities are well-defined and operations run efficiently. The Supervisor is expected to drive performance and productivity by overseeing day-to-day operations, analyzing data and production reports, and identifying opportunities for improvement. Additionally, they ensure all production functions meet quality standards and operate cost-effectively. The role consists of approximately 75% hands-on floor supervision and 25% administrative responsibilities.

Key Responsibilities

Enforce company policy while maintaining/improving employee morale

Strategize with Operations leader for daily/weekly/monthly forecasted operational execution

Submit reports on performance and progress

Hands on work alongside team members driving efficiency and quality workmanship

Train team members on all applicable Work Instructions

Work with Kofile management and staff to meet our customers’ needs and delivery schedules

Implement operational policies and procedures

Help promote a company culture that encourages top performance and high morale

Provide production/quality feedback

Monitor and provide feedback for employee attendance

Perform payroll related duties to ensure accurate payroll processing

Monitor workflow so orders are progressing as scheduled

Identify process improvement techniques and help their implementation

Build partnerships with operational peers to ensure open communication and seamless collaboration

Foster an environment of employee communication with the management team

Ability to work under pressure and meet deadlines

Qualifications

Minimum 5 years’ experience in related work areas

Working knowledge Microsoft Office suite, especially Excel, Word, and Outlook

Good communication skills with varying levels within a company

Leadership ability, and a highly organized approach to leadership

Additional Information

As a full-time employee, you will receive access to the following benefits:

• Paid overtime available for non-exempt employees
• Low-cost insurance (medical, dental, vision, life & disability)
• Maternity and paternity benefits
• 401(k) plan (company matching)
• Paid holidays, vacation, and sick time
• Educational assistance