Manager, Research Outreach Programs - Temporary - Full Time

University of Miami; Coral Gables (FL); On-site; USD 85,000 - 115,000; Full time

Job summary

The University of Miami is seeking a Program Manager to lead the planning, execution, and delivery of program initiatives, aligning with university objectives and supporting daily administration for assigned programs within the department.

You will serve as a communication liaison between leadership, faculty, staff, students, and other stakeholders, while driving program effectiveness, budgets, events, and cross‑department collaboration to advance OVPRS goals.

Qualifications

• Bachelor's degree in relevant field.
• Minimum 3 years of relevant experience.
• Strong verbal and written communication skills.
• Ability to lead projects and work with diverse stakeholders.

Responsibilities

• Supports their leader with managing assigned program components and preparing documentation and reports.
• Establishes, maintains, and reports on program effectiveness, ensuring the programs aligns with the objectives.
• Assists with managing program budget by monitoring expenditures.
• Stays abreast of market trends and legislation impacting program functions.
• Verifies, organizes, and prepares grants, procurement, and other program-relevant documents.
• Coordinates logistics for program events and activities.
• Partners with other departments to increase program awareness.
• Identifies new needs and emerging issues and develops innovative programs, initiatives, and resources.

Skills

Operational Management

Organizational Development

Financial Oversight

Team Leadership

Technical Proficiency

Communication

Education

Bachelor's degree

Job description

CORE JOB SUMMARY

The Program Manager leads the planning, execution, and delivery of program initiatives, ensuring they align with organizational objectives. The Program Manager supports the daily administration of assigned programs within the department and assists with implementing initiatives effectively. The incumbent focuses on delivering quality programs to University faculty, staff, and other key stakeholders and acts as a point of contact for communication between leadership, faculty, students, and staff.

CORE JOB FUNCTIONS

• Supports their leader with managing assigned program components and preparing documentation and reports.
• Establishes, maintains, and reports on program effectiveness, ensuring the programs aligns with the objectives.
• Assists with managing program budget by monitoring expenditures.
• Stays abreast of market trends and legislation impacting program functions.
• Verifies, organizes, and prepares grants, procurement, and other program-relevant documents.
• Coordinates logistics for program events and activities.
• Partners with other departments to increase program awareness.
• Identifies new needs and emerging issues and develops innovative programs, initiatives, and resources.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor's degree in relevant field required.

Experience:

Minimum 3 years of relevant experience required.

Knowledge, Skills and Abilities:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Department Specific Functions:

• Manage OVPRS communications, including drafting, editing, scheduling, and distributing newsletters, email announcements, invitations, and follow-up messages.
• Maintain communications calendars and coordinate with OVPRS teams to gather updates, confirm details, and meet publication deadlines.
• Coordinate OVPRS events, including planning timelines, invitations, registration, presentation materials, logistics, and post-event follow-up.
• Manage OVPRS social media content by developing posts, maintaining a posting schedule, and promoting research news, events, and accomplishments in accordance with University guidelines.
• Provide administrative support for presentation decks, including gathering content, formatting slides, checking accuracy, and coordinating revisions with presenters.
• Maintain organized records of communications, event materials, and outreach assets.
• Track engagement and event participation, and share results to help improve future outreach.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status: Full time

Employee Type: Temporary