Manager, Research Administration, Pre-Award

Stanford Reglab; United States; Hybrid; USD 120,000 - 160,000; Full time

Job summary

Stanford Neurology is seeking a Manager, Research Administration (Pre-Award)/Research Administrator 4 to lead a team responsible for pre-award proposal preparation for a high volume of diverse, complex sponsored projects.

The role is open to remote candidates with a preference for a hybrid arrangement. Candidates should have a Master’s degree and progressive leadership experience in research administration, including pre- and post-award activities.

Qualifications

• Master's degree and progressive experience leading research administration teams.
• Experience in pre-award and post-award management for complex federal and non-federal sponsored projects.

Responsibilities

• Supervise staff and delegate tasks; conduct performance appraisals.
• Develop training tools and promote staff development.
• Resolve highly complex issues escalated from team members for senior review.
• Assist team in preparation of complex proposals within sponsor guidelines.
• Oversee compliance with proposal guidelines and submission processes.
• Serve as SME on pre/post-award research administration and interpret regulations.
• Manage a portfolio of complex grants and contracts.

Skills

Team leadership

Research administration

Budget management

Regulatory knowledge (FAR/UniformGuid

Communication

Education

Master's Degree in a related field

Bachelor's degree

Tools

Excel

PeopleSoft / financial systems

Grant management tools

Job description

Stanford Neurology is seeking a Manager, Research Administration (Pre-Award)/Research Administrator 4 to lead and manage a team responsible for pre-award proposal preparation activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.

This position is open to remote candidates but hybrid is preferred.

DESIRED QUALIFICATIONS:

Master's Degree and progressive experience in leading research administration teams, including pre and post award management.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, sue fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push, and pull objects weighing 11-20 pounds.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Provide a full range of administrative, financial and other tasks associated with pre and/or post award sponsored research activities and services, including proposal review and post award management of funds and budgets.

Core Duties:

• Supervise other staff, delegate tasks and projects and monitor work. Conduct performance appraisals; provide coaching, mentoring and take disciplinary actions when required.

• Actively identify and collaborate to develop training tools and programs for staff. Manage and contribute to continuous process improvement and staff development.

• Resolve extremely complex issues escalated from team members and determine if further review is necessary by senior management or key university constituencies.

• Assist team in preparation of complex proposals within parameters of sponsored and non-sponsored research guidelines.

• Oversee and review compliance with proposal guidelines, communicate proposal preparation and submittal process and closeout.

• Serve as subject matter expert on pre and/or post- award research administration. Interpret complex regulations, rules, policies and procedures.

• Manage a portfolio of complex grants and contracts, provide short-term backup coverage.

Minimum Education and Experience

Bachelor's degree and seven years of job-related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, CAS).

• Knowledge and ability to understand, interpret, and communicate university policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Expert in project management, including managing international collaborations and complex multi-sub award contracts.

• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.

• Extreme attention to detail.

• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.

• Demonstrated ability to develop and manage staff.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.

Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.