Manager, Recruiting Operations & AI Automation

Profound; New York (NY); Hybrid; USD 175,000 - 215,000; Full time

Job summary

Profound's first Recruiting Operations Manager hire, you'll own the infrastructure and the team that powers how we hire at scale in NYC. You'll build and lead a team of Recruiting Coordinators, architect the systems and processes that let recruiters move faster, and bring genuine AI and automation expertise to bear.

This is a rare opportunity to define what modern recruiting operations looks like at a company building at the frontier of AI, with 6+ years in recruiting ops and a strong builder

Qualifications

• 6+ years in recruiting operations, HR systems, or closely related function
• 2+ years managing a team
• Experience deploying AI tools in recruiting or operations
• Strong data-driven decision making and dashboards creation

Responsibilities

• Lead & develop the Recruiting Coordination team
• Own and evolve the recruiting tech stack (ATS, integrations)
• Build the data foundation with a recruiting metrics dashboard
• Enable hiring managers with structured intake, interview guides, and calibrated scorecards
• Own interviewer training and scalable playbooks

Skills

Leadership

ATS fluency

AI in recruiting

Data dashboards

Systems thinking

Communication

Automation

Tools

ATS platforms

LinkedIn Recruiter

Job description

Profound is the fastest-growing AI marketing platform, used by 15% of the Fortune 500 including Comcast, Estée Lauder, and Walmart, and innovators like Ramp, MongoDB, and Figma. It is where marketing teams do the work: research, briefs, content, campaigns, reporting, all in one place, alongside agents that carry the load with them.

Built on 2B+ real user prompts and growing, Profound’s data shows you what people ask AI and what the models say back. Profound's AI Marketer joins that data with deep context about our customers to find the opportunities worth acting on, and then puts agents to work: automating reporting, drafting content, auditing pages for readability, running competitive research. It measures what works and gets better every day.

As Profound's first Recruiting Operations Manager hire, you'll own both the infrastructure and the team that powers how we hire at scale. You'll build and lead a team of Recruiting Coordinators, architect the systems and processes that let every recruiter move faster, and bring genuine AI and automation expertise to bear: not as a buzzword, but as a forcing function for doing more with less. This is a rare opportunity to define what modern recruiting operations looks like at a company building at the frontier of AI.

What you'll do

Lead & develop the Recruiting Coordination team

Hire, manage, and grow a team of Recruiting Coordinators as our hiring volume scales, owning their day-to-day priorities, development, and performance

Build the team structure, capacity model, and operating rhythms that allow the function to keep pace with aggressive hiring targets

Set clear expectations and accountability frameworks so the team executes consistently without bottlenecks

Own and evolve the recruiting tech stack

Own Profound's ATS end to end: pipeline configuration, stage definitions, scorecards, automations, and integrations with scheduling and sourcing tools

Manage the full recruiting technology ecosystem beyond the ATS, including scheduling tools, sourcing platforms, and LinkedIn Recruiter, ensuring we extract full value from each

Identify, evaluate, and implement AI tools that meaningfully reduce manual work across the recruiting lifecycle, from sourcing and scheduling to candidate comms and debrief collection

Build AI-enabled workflows and automations that increase coordinator throughput and recruiter efficiency without sacrificing candidate experience

Build the data foundation for smart hiring decisions

Design and maintain a recruiting metrics dashboard tracking time to hire, pipeline conversion by stage, source quality, offer acceptance rates, and capacity utilization

Audit the full hiring process across every function, diagnose where candidates stall and where we lose people we shouldn't, and fix it

Partner with Finance and People Ops on headcount planning and req tracking to ensure approved hiring plans move through the pipeline on schedule

Enable hiring managers to be force multipliers

Design and run hiring manager enablement programs including structured intake templates, interview guides, and calibrated scorecards that make hiring managers faster and more consistent

Set SLAs across the recruiting process and hold all parties accountable to them

Build documentation and playbooks that codify how we hire, from role kickoff to debrief to offer close, so the function scales without degrading

Own interviewer training across the company, building a program that gets every new Profound employee ramped on structured interviewing, bias awareness, and consistent evaluation before they step into a loop

Who you are

Experienced operator and people manager with 6+ years in recruiting operations, HR systems, or a closely adjacent function, including 2+ years managing a team

AI-forward: you've actively experimented with and deployed AI tools in a recruiting or operational context, and you think in terms of what should be automated vs. what requires human judgment

Systems thinker who finds broken processes genuinely interesting and approaches them by mapping the full picture before touching anything

Analytical and data-driven, able to build dashboards from scratch and translate recruiting data into decisions, not just reports

Deep ATS fluency: you've configured and optimized ATS platforms, not just used them, and you know how to get them to do things most people don't

Strong communicator and influencer who earns trust from recruiting teams and hiring managers alike, and can run enablement that actually sticks

Builder mindset: comfortable operating without existing playbooks, excited by ambiguity, and oriented toward durable solutions over quick fixes

High agency leader who identifies what needs to happen, mobilizes the team to execute, and doesn't wait for permission

Location

This is an on-site role based in our NYC office, designed for builders who thrive on speed, iteration, and meaningful impact.

For this role, the expected base salary range is $175K - $215K. Profound's total compensation package is designed to be competitive and includes base salary, equity, and a full range of benefits and perks. Final compensation will depend on factors such as your skills, experience, qualifications, and location, and will be determined during the interview process. Our recruiting team will share more details about the full compensation package and benefits as you move through hiring.

Note: All official communication from Profound will come from a @tryprofund.com email address. If you're contacted by anyone using a different domain, please disregard and report it as spam.

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