Manager, Program Management

BDO USA; San Juan (PR); On-site; USD 75,000 - 130,000; Full time

Job summary

BDO USA is seeking a Grant Manager to provide support and technical advice to state and subrecipients for disaster recovery programs, including launch, implementation, and closeout.

The role focuses on procurement documentation, environmental review coordination, data tracking, document control, and ensuring audit-ready records from pre-award through closeout, while fostering compliance across federal grants.

Qualifications

• Bachelor’s degree required; focus in public administration, planning, business, accounting, or engineering.
• At least 2 years of grant management, project administration, or program support experience.
• Experience with federally funded programs (CDBG-DR, CDBG, FEMA, FHWA, FTA) preferred.

Responsibilities

• Manages multiple subrecipients with technical assistance in accordance with federal regulations.
• Develops monitoring and training plans tailored to subrecipients.
• Maintains project budgets, schedules, risks, and data tracking.

Skills

Grant management

Data tracking

Documentation control

Coordination

Education

Bachelor’s degree

Tools

DRGR

Microsoft Office

Job description

Job Description

The Grant Manager will be responsible for providing support and technical advice to the State and its subrecipients in support of their recovery initiatives to include all facets of launch, implementation, and close out of Disaster Recovery programs, projects, and activities. This position supports clients with procurement documentation, environmental review coordination, data tracking, construction document control, and grant compliance. The Grant Manager helps ensure that each project maintains accurate, complete, and audit-ready records from pre-award through closeout.

Job Summary

The Grant Manager will be responsible for providing support and technical advice to the State and its subrecipients in support of their recovery initiatives to include all facets of launch, implementation, and close out of Disaster Recovery programs, projects, and activities. This position supports clients with procurement documentation, environmental review coordination, data tracking, construction document control, and grant compliance. The Grant Manager helps ensure that each project maintains accurate, complete, and audit-ready records from pre-award through closeout.

Job Duties

• Manages multiple subrecipients simultaneously providing technical assistance in accordance with federal regulations


• Develops monitoring and training plans tailored to the different subrecipients


• Manages and tracks complex project plans/controls, budgets, schedule, and other resources, including risk mitigation strategies


• Supports development of project budgets, schedules, and risk assessments by gathering and organizing required data


• Maintains comprehensive electronic and hard-copy project files across procurement, environmental review, relocation, labor standards, Section 3, construction, and financial documentation


• Creates and updates project tracking tools such as status logs and production trackers


• Tracks and reconciles key project data (obligations, expenditures, change orders, leveraged funds, performance metrics) with financial systems


• Maintains milestone logs and prepares data summaries for reports, dashboards, and leadership updates


• Compiles Environmental Review Records and tracks compliance with Part 58 and HRS 343/HEPA processes, ensuring mitigation measures are communicated to project teams


• Assists with cost/price analysis documentation and compliance with County procurement rules


• Maintains construction document control, including submittals, RFIs, inspections, change orders, and pay applications


• Tracks statuses and organize closeout materials such as as-builts and warranties


• Organizes and maintains URA/acquisition and relocation files and tracks notices, services, and payment calculations

Prepares drawdown support packages and maintains duplication of benefits documentation; reconciles project budgets with financial systems and DRGR

• Prepares correspondence, meeting notes, checklists, and status reports; supports staff onboarding and training on project documentation standards and tracking tools


• Other duties as required

Supervisory Responsibilities

• May oversee case management and other production staff

Education

Qualifications, Knowledge, Skills, and Abilities

• Bachelor’s degree, required; focus in public administration, planning, business, accounting, engineering, preferred

Experience

• Two (2) years of experience in grant management, project administration, or program support for infrastructure or capital projects with federal or state grants, required


• Experience with documentation and compliance for federally funded programs (CDBG-DR, CDBG, FEMA, FHWA, FTA, or similar), preferred


• Experience providing guidance and technical assistance related to the administration and implementation of Disaster Recovery project scopes of work, to ensure the expenditures of CDBG-DR funds are compliant and all required documentation is maintained supporting said expenditures, preferred


• Experience with CDBG-DR or other HUD programs and related regulations, preferred

Software

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and comfort learning new systems such as DRGR or other grant management platforms, required

Other Knowledge, Skills & Abilities

• Strong skills in data tracking, document control, and file management


• Working knowledge of grants management principles and basic understanding of public procurement, environmental review, and construction processes


• Willingness to learn CDBG-DR and infrastructure-specific requirements


• Strong organizational skills and attention to detail


• Ability to maintain complex filing systems and tracking tools


• Ability to communicate clearly, work collaboratively in a team environment, and manage multiple tasks and deadlines

Salary

National Range: $75,000 - $130,000

Maryland Range: $75,000 - $130,000

NYC/Long Island/Westchester Range: $75,000 - $130,000

About Us

Join us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world.

At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization.

BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well‑being. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.

We Are Committed To Delivering Exceptional Experiences To Middle Market Leaders By Sharing Insight-driven Perspectives, Helping Companies Take Business As Usual To Better Than Usual. With Industry Knowledge And Experience, a Breadth And Depth Of Resources, And Unwavering Commitment To Quality, We Pride Ourselves On

• Welcoming diverse perspectives and understanding the experience of our professionals and clients


• Empowering team members to explore their full potential


• Our talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities


• Celebrating ingenuity and innovation to transform our business and help our clients transform theirs


• Focus on resilience and sustainability to positively impact our people, clients, and communities


• BDO Total Rewards that encompass so much more than traditional “benefits.”

Equal Opportunity Employer, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

"BDO USA, P.A. is an EO employer M/F/Veteran/Disability"