Manager, Program Management

BDO; San Juan (PR); On-site; USD 75,000 - 130,000; Full time

Benefits offered by this job

ESOP

Job summary

BDO is seeking a Grant Manager to support the State and its subrecipients in disaster recovery projects from launch to closeout. The role covers procurement, environmental reviews, data tracking, and grant compliance, ensuring audit-ready records and effective project controls.

The position emphasizes guidance on CDBG-DR and related HUD regulations, with responsibilities to monitor budgets, schedules, and risk, and to maintain organized documentation and reports for leadership review.

Qualifications

• Bachelor's degree required; focus in public administration, planning, business, accounting, engineering preferred.
• Two years of grant management, project admin, or program support experience for infrastructure or capital projects with federal or state grants required.
• Experience with documentation and compliance for federally funded programs preferred.
• Experience providing guidance and technical assistance for Disaster Recovery projects to ensure compliant expenditures and maintaining documentation.

Responsibilities

• Oversee multiple subrecipients and provide technical assistance under federal regulations.
• Develop monitoring and training plans tailored to subrecipients.
• Manage and track complex project plans, budgets, schedules, and risks.
• Maintain comprehensive electronic and hard-copy project files across procurement, environmental review, relocation, labor standards, and construction documentation.
• Create and update project tracking tools and status dashboards.
• Track obligations, expenditures, change orders, and performance metrics in financial systems.

Skills

Data tracking

Document control

File management

Organizational skills

Attention to detail

Communication

Team collaboration

Multitasking

CDBG-DR knowledge

Education

Bachelor's degree (public administration, planning, business, accounting, engineering)

Tools

Microsoft Office

DRGR

Grant management platforms

Job description

The Grant Manager will be responsible for providing support and technical advice to the State and its subrecipients in support of their recovery initiatives to include all facets of launch, implementation, and close out of Disaster Recovery programs, projects, and activities. This position supports clients with procurement documentation, environmental review coordination, data tracking, construction document control, and grant compliance. The Grant Manager helps ensure that each project maintains accurate, complete, and audit-ready records from pre-award through closeout.

Job Duties:

• Manages multiple subrecipients simultaneously providing technical assistance in accordance with federal regulations
• Develops monitoring and training plans tailored to the different subrecipients
• Manages and tracks complex project plans/controls, budgets, schedule, and other resources, including risk mitigation
• strategies
• Supports development of project budgets, schedules, and risk assessments by gathering and organizing required data
• Maintains comprehensive electronic and hard-copy project files across procurement, environmental review, relocation, labor standards, Section 3, construction, and financial documentation
• Creates and updates project tracking tools such as status logs and production trackers
• Tracks and reconciles key project data (obligations, expenditures, change orders, leveraged funds, performance metrics) with financial systems
• Maintains milestone logs and prepares data summaries for reports, dashboards, and leadership updates
• Compiles Environmental Review Records and tracks compliance with Part 58 and HRS 343/HEPA processes, ensuring mitigation measures are communicated to project teams
• Assists with cost/price analysis documentation and compliance with County procurement rules
• Maintains construction document control, including submittals, RFIs, inspections, change orders, and pay applications
• Tracks statuses and organize closeout materials such as as-builts and warranties
• Organizes and maintains URA/acquisition and relocation files and tracks notices, services, and payment calculations

Prepares drawdown support packages and maintains duplication of benefits documentation; reconciles project budgets with financial systems and DRGR

• Prepares correspondence, meeting notes, checklists, and status reports; supports staff onboarding and training on project documentation standards and tracking tools
• Other duties as required

Supervisory Responsibilities:

• May oversee case management and other production staff

Qualifications, Knowledge, Skills, and Abilities:

Education:

• Bachelor’s degree, required; focus in public administration, planning, business, accounting, engineering, preferred

Experience:

• Two (2) years of experience in grant management, project administration, or program support for infrastructure or capital projects with federal or state grants, required
• Experience with documentation and compliance for federally funded programs (CDBG-DR, CDBG, FEMA, FHWA, FTA, or similar), preferred
• Experience providing guidance and technical assistance related to the administration and implementation of Disaster Recovery project scopes of work, to ensure the expenditures of CDBG-DR funds are compliant and all required documentation is maintained supporting said expenditures, preferred
• Experience with CDBG-DR or other HUD programs and related regulations, preferred

Software:

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and comfort learning new systems such as DRGR or other grant management platforms, required

Other Knowledge, Skills & Abilities:

• Strong skills in data tracking, document control, and file management
• Working knowledge of grants management principles and basic understanding of public procurement, environmental review, and construction processes
• Willingness to learn CDBG-DR and infrastructure-specific requirements
• Strong organizational skills and attention to detail
• Ability to maintain complex filing systems and tracking tools
• Ability to communicate clearly, work collaboratively in a team environment, and manage multiple tasks and deadlines

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.

National Range: $75,000 - $130,000
Maryland Range: $75,000 - $130,000
NYC/Long Island/Westchester Range: $75,000 - $130,000

About Us

At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.

Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.

BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.

We are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.

*Benefits may be subject to eligibility requirements.