Manager, Product Documentation

CivicPlus, LLC; United States; On-site; USD 120,000 - 157,000; Full time

Job summary

CivicPlus is seeking a Manager, Product Documentation to lead a team of four Product Documentation Specialists and align documentation with R&D, Technical Support, and Services. The role emphasizes strong editorial judgment, AI-assisted tooling, and governance across content platforms.

The ideal candidate brings 5–8+ years in technical writing or related fields, exhibits strategic thinking, execution discipline, and the ability to influence without authority in a fast-paced SaaS environment.

Qualifications

• Experience in Technical Writing, Content Strategy, Knowledge Management, or related role supporting SaaS or tech organizations.
• Demonstrated ability to lead and develop individual contributors and manage outcomes.
• Strong writing/editing skills with ability to publish content directly.
• Experience establishing content standards, style guides, and enablement programs.
• Hands-on experience with knowledge management or content platforms and AI-assisted content tools.

Responsibilities

• Own the Product Documentation function, drive adoption and outcomes.
• Refine operating model, standards, processes, and success metrics.
• Lead and develop a team of Product Documentation Specialists; hiring and coaching.
• Review, edit, and write documentation to maintain quality and coverage.

Skills

Technical Writing

Content Strategy

Knowledge Management

AI Tools

Content Governance

Leadership

Education

Bachelor's degree

Tools

AI Tools

Content Platforms

Documentation Platforms

Job description

About CivicPlus

At CivicPlus, we strive to bring our company vision to life through innovation and collaboration. Supported by approachable leadership and transparent communication, we’re empowered to make an impact on local government and the residents they serve. Grow your career alongside great people, where authenticity is welcome, successes are celebrated, and potential is nurtured.

Your Impact

The Manager, Product Documentation owns the Product Documentation function and is accountable for its performance, maturity, and business impact. In this player/coach role, you’ll lead a team of four Product Documentation Specialists, translate business and product priorities into content priorities, and mature the function’s AI‑assisted content model as tooling evolves. You’ll partner with leaders across R&D, Technical Support, and Services to keep documentation, release notes, and FAQs aligned to customer needs, all while directly reviewing, editing, and writing content to maintain quality and cover gaps.

This position sits within Product Operations and reports to the VP, Product Operations, operating within a shared operational governance model alongside other Product Operations managers. The ideal candidate pairs strong editorial and information‑architecture judgment, including the ability to write and edit content personally, with the leadership skills to build and develop a team, and brings both strategic thinking and executional discipline, with the ability to manage ambiguity and influence without authority.

What You'll Do

• Own the ongoing success of the Product Documentation function, with accountability for adoption, operational health, and outcomes.
• Maintain and continuously refine the operating model, standards, processes, and success measures so documentation and content workflows consistently meet the needs of R&D, Technical Support, and Services.
• Lead change management as the function matures, ensuring new workflows, tools, and operating models are adopted and sustained.
• Lead and develop a team of Product Documentation Specialists, including hiring, coaching, performance management, and workload distribution across product areas.
• Set clear expectations and hold the team accountable for content quality, accuracy, and timeliness.
• Review, edit, and write documentation directly as needed to maintain quality standards, cover coverage gaps, and model the editorial bar for the team.
• Drive documentation standards, information architecture, templates, style guides, and content governance across the function, ensuring consistency and quality across all published content and contributors.
• Partner with AI Enablement and the Center of Excellence to design and develop tools that improve documentation velocity, consistency, research, editing, and content generation workflows.
• Identify manual, low‑value work suited for automation and drive a phased rollout of AI‑assisted authoring, review, and publishing workflows, refining the approach as tooling and capabilities evolve.
• Own the framework and quality standards that govern AI‑generated content, including how drafts are reviewed and approved before publication and the escalation paths for gaps or risks the tooling surfaces.
• Maintain editorial oversight and quality control over AI‑assisted output across the function.
• Own governance and standardization of the customer‑facing content platforms the function publishes through, including Document360 and related AI‑assisted content tooling, ensuring configuration, usage, and reporting reinforce approved content standards.
• Own the documentation strategy that supports Technical Support's case deflection goals, partnering with Support to identify the highest‑volume case drivers and prioritize the content that closes them.
• Escalate recurring case drivers rooted in product defects or usability issues to Product and Engineering rather than compensating for them with documentation.
• Partner closely with leaders in R&D, Technical Support, Services, and Marketing to align documentation priorities with product roadmaps and support strategy.
• Track and report on content coverage, freshness, and usage across the function, translating findings into recommendations and regular updates to Product Operations leadership.
• Drive continuous improvement based on insights, feedback, and observed execution gaps.
• Perform other related duties as assigned by leadership.

What We're Looking For

• 5–8+ years of experience in Technical Writing, Content Strategy, Knowledge Management, Product Operations, or a related role supporting SaaS or technology organizations.
• Bachelor's degree in a relevant field, or equivalent experience, preferred.
• Demonstrated experience leading and developing individual contributors, including setting clear expectations, providing direction, and ensuring accountability for outcomes, whether through formal management or mentoring and project leadership.
• Strong personal writing and editing skill, with the ability to produce and review publication‑ready content directly, not solely through others.
• Experience developing and delivering content standards, style guides, and enablement to improve documentation quality and consistency across contributors.
• Hands‑on experience with knowledge management or content platforms and AI‑assisted content generation tools, including configuration, governance, and analytics.
• Strong understanding of AI‑assisted content creation and automation, with the judgment to know where human review and quality control are required.
• Direct experience partnering with Product and Engineering teams, including familiarity with product release cycles and how documentation fits into the development lifecycle.
• Proven success designing, implementing, and improving workflows across cross‑functional organizations.
• Strong execution discipline, with the ability to translate priorities into structured plans, milestones, and deliverables and ensure consistent follow‑through and communication.
• Proven ability to identify operational gaps, risks, and improvement opportunities and drive initiatives forward without requiring detailed direction.
• Self‑directed and able to thrive in ambiguity, operating with ownership and accountability while balancing multiple priorities in a complex, evolving environment.
• Strong analytical and problem‑solving skills, with the ability to translate insights and observations into actionable process improvements.
• Excellent verbal and written communication skills, with the ability to facilitate alignment and drive clarity across technical and non‑technical stakeholders.
• Demonstrated ability to influence without authority and build trusted partnerships across Product, Engineering, Technical Support, and cross‑functional teams.
• AI‑forward mindset with a demonstrated ability to leverage AI tools to improve productivity, decision‑making, and work quality.
• Demonstrated ability to effectively use AI tools to enhance productivity and outcomes.

Compensation and Benefits

• Estimated Salary Grade Range: $104,400 – $156,600
  • Anticipated Hiring Range: $120,000 - $135,000
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and is based on a 40‑hour work week.
• Benefits: Comprehensive health insurance, dental insurance, vision insurance, Flexible Time Off, 401(k) plan, and more.

Our Hiring Process

• Introductory call with Talent Acquisition
• Interview with the Hiring Manager
• Panel Interview with CivicPlus team members
• Offer

Note: The process may vary slightly depending on the role.

Additional Information

• CivicPlus is currently unable to provide visa sponsorship for this position now or in the future. Applicants must be authorized to work in the US.
• This position will remain open until [Needs Confirmation — Date/Time].
• At CivicPlus, we embrace AI and automation as tools that help people work smarter, move faster, and focus on higher‑value work that strengthens communities. We encourage thoughtful, responsible use of technology to improve efficiency, support innovation, and enhance the employee and customer experience, while keeping human judgment, collaboration, and accountability at the center of what we do.

Equal Opportunity Commitment

CivicPlus is proud to be an Equal Employment Opportunity employer. We celebrate and support diversity for the benefit of our employees, products, clients, and communities. Reasonable accommodations are available during the interview process.