Manager - Physical Inspection

Institute of Real Estate Management; Northern (KY); Hybrid; USD 95,000 - 119,000; Full time

Benefits offered by this job

Paid time off

Hybrid work arrangements

Healthcare plans

Disability coverage

Tuition reimbursement

401(k) with immediate vesting

Student loan forgiveness programs

Job summary

The Illinois Housing Development Authority (IHDA) seeks a Manager – Physical Inspection to oversee the long-term physical inspection program for IHDA-assisted developments. You will manage on-site inspections, supervise staff and vendors, administer contracts, and ensure regulatory compliance across NSPIRE and REAC standards.

The role requires a bachelor’s degree, five years of inspection experience, three years of supervision, and 15–20% travel to sites.

Qualifications

• Bachelor's degree required. Relevant experience may be substituted for education.
• Five years of inspections experience on federally financed multifamily housing.
• Three years of supervisory experience.

Responsibilities

• Develop schedules for required physical inspection activities.
• Provide on-site presence at IHDA-financed developments and supervise staff.
• Administer third-party inspection contracts and vendor payments.
• Oversee data integrity across IHDA systems and audit liaison.
• Travel 15–20% for site inspections.

Skills

NSPIRE

REAC requirements

Microsoft Office Suite

HUD inspection software

INSPECTCHECK

LIHTC

HOME

Section 8

Risk Share

Tax-Exempt Bonds

Illinois Affordable Housing Trust Fund

Education

Bachelor's degree

Tools

INSPECTCHECK

Job description

Manager – Physical Inspection

Location Requirement: Must be a resident of Illinois or willing to relocate.

SUMMARY

At IHDA, we strive to create and maintain a work environment that promotes diversity, recognition, and inclusion. We are committed to hiring and investing in individuals with diverse talents and backgrounds to ensure a range of perspectives and experiences inform and guide our work in financing affordable housing throughout the State of Illinois.

TECHNICAL SKILLS

• National Standards for the Physical Inspection of Real Estate (NSPIRE)
• Real Estate Assessment Center (REAC) requirements
• Microsoft Office Suite
• HUD inspection software (including REAC)
• Inspection software (preferably INSPECTCHECK)
• LIHTC
• HOME
• Section 8
• Risk Share
• Tax-Exempt Bonds
• Illinois Affordable Housing Trust Fund

CERTIFICATIONS

• NSPIRE certification (required within one year or at earliest available date)
• REAC certification (required within one year or at earliest available date)

WHO WE ARE

The Illinois Housing Development Authority (IHDA) is one of the nation's preeminent Housing Finance Agencies and one of the State of Illinois' ten largest financial institutions. Our mission is to finance the creation and preservation of affordable housing across the state. IHDA oversees more than 20 federal and state programs on behalf of Illinois and serves as one of the state's primary resources for housing policy and program administration. For more than 50 years, IHDA has led the state in financing and supporting affordable housing.

POSITION SUMMARY

This position is housed within the Asset Management Department, which monitors the long-term physical, financial, operational, and administrative compliance of IHDA-assisted developments. The Manager – Physical Inspection position is part of the Contract Administration team.

ABOUT CONTRACT ADMINISTRATION

The Contract Administration team coordinates operations and compliance with the Portfolio Analysis and Project Operations Compliance teams, as well as external development partners, to ensure the long-term physical condition and contractual compliance of IHDA-assisted developments. Core responsibilities include overseeing physical inspection compliance, administering Section 811/SRN/Mod-Rehab contracts, and managing data integrity, reporting, and system workflows across IHDA platforms.

ESSENTIAL FUNCTIONS

• Analyze risk and regulatory requirements to develop and maintain schedules and assignments for required physical inspection activities in coordination with the Assistant Director – Contract Administration;
• Provide on-site presence at IHDA-financed developments, conducting quality assurance activities, leading training, and supervising staff and/or vendors (15–20% travel);
• Train, supervise, and assess Physical Inspection staff;
• Administer third-party inspection vendor contracts including onboarding, performance metrics, inspection outcome review, exception reports, quality control, contract compliance, vendor payments, and communications;
• Assign inspections to in-house and contracted personnel and provide oversight;
• Oversee quality assurance of inspections through data review, debriefings, and supervisory desk/on-site coordination;
• Oversee compliance filing process including IRS Form 8823 preparation, extension approvals, and timely submission;
• Maintain data integrity across IHDA systems;
• Develop relationships with USDA Rural Development staff;
• Serve as liaison for program auditors and audits;
• Develop and recommend policy/procedure changes based on audit findings;
• Participate in pre-closing, closing, pre-occupancy, post-closing, loan monitoring, watchlist, delinquency and other meetings;
• Refer troubled properties to Portfolio Risk Management group;
• Perform additional duties as assigned.

EDUCATION & EXPERIENCE REQUIREMENTS

Bachelor's degree required. Relevant experience may be substituted for education at the discretion of the Asset Management Department. At least five years of experience conducting inspections, bid reviews, and physical needs assessments for federally financed affordable multifamily rental housing developments. At least three years of supervisory experience.

TRAINING

General physical inspection, NSPIRE, and REAC training are required and must be completed within one year or at the earliest available training date, whichever is later.

ADDITIONAL REQUIREMENTS

• Valid Driver's License required. Access to a personal vehicle required, along with appropriate insurance coverage.
• Frequency of travel: Moderate — approximately 15–20% annually.

PHYSICAL REQUIREMENTS

Alternate between sitting, standing, and walking; ascend and descend stairs; crouch and stoop; push and pull; reach overhead and below; perform repetitive movements including filing, keyboarding, and copying; lift, carry, and move objects weighing up to 50 pounds.

WHAT WE OFFER

• Paid time off and paid holidays;
• Hybrid work arrangements;
• Medical, dental, vision, and life insurance plans;
• Short- and long-term disability coverage;
• Tuition reimbursement;
• Flexible spending accounts;
• 401(k) plan with immediate vesting;
• Potential eligibility for federal student loan forgiveness programs;
• Flexible scheduling may be available upon successful completion of the six-month probationary period.

COMPENSATION

Salary Range: $94,997.50–$118,746.88

IHDA is an Equal Opportunity Employer (EOE).