Manager, Patient Development

Midwest Physicians Administrative Services, LLC dba Duly Health and Care; Highland Oaks (GA); On-site; USD 79,000 - 119,000; Full time

Benefits offered by this job

Medical, dental & vision

Mental health support

Life & disability insurance

Tuition reimbursement

401(k) match

Paid volunteer time off

Parental leave

Adoption & surrogacy aid

Job summary

Duly Health and Care is seeking a Manager, Patient Development to lead the inside sales team focused on converting patient interest into booked appointments. You will set targets, coach reps, and manage day-to-day call center operations ensuring HIPAA-compliant, warm, patient-first interactions.

The role requires 2–5 years leading an inside sales or call center team, with strong coaching and KPI management skills.

Qualifications

• Bachelor’s Degree required or equivalent.
• 2–5 years leading an inside sales, call center, or contact center team.
• Experience with conversion, coaching, and KPI targets.
• Knowledge of QA scoring and performance dashboards.

Responsibilities

• Lead inside sales team responsible for converting patient interest to booked appointments.
• Set targets for call-to-booking conversion and monitor KPIs.
• Coach reps through 1:1s and call reviews to improve performance.
• Oversee day-to-day operations, onboarding, and escalations.

Job description

At Duly Health and Care you are supported to do your best work and make a meaningful impact every day. You will be part of a collaborative, physician-led team that works as one and puts patients at the center of everything we do. With a connected network of providers, care teams, and services across primary and specialty care, surgery centers, imaging, lab, and therapy, you are part of a system designed to deliver high-quality, coordinated care. Together, we create an environment where you can grow, contribute, and help improve the experience and outcomes for every patient we serve.

Benefits

• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.
• Access to a mental health benefit at no cost.
• Employer provided life and disability insurance.
• $5,250 Tuition Reimbursement per year.
• Immediate 401(k) match.
• 40 hours paid volunteer time off.
• A culture committed to community engagement and social impact.
• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

Hours: Standard Business Hours: 8:00am or 9:00am start

Manager, Patient Development

The Patient Development Manager leads the inside sales team responsible for converting patient interest into booked appointments. This experienced leader owns the team’s call-to-booking conversion performance which includes setting clear targets, coaching Patient Development Representatives (PDRs), and holding the team accountable for results, while ensuring every patient interaction is warm, compassionate, and HIPAA-compliant. The Manager oversees day-to-day call center operations, onboards and develops the team, establishes protocols and workflows, handles escalated patient issues, and is measured on the team’s achievement of conversion and appointment-booking KPIs.

Major Responsibilities

• Drive Conversion & Sales Performance (~35% of time) Owns the team’s call-to-booking conversion rate and appointment-booking targets and sets individual and team goals and is accountable for achieving them Reviews call and performance data daily and weekly to track conversion, diagnose gaps, and act on them via telephony platform analytics Uses the QA Score Card to score calls, calibrate scoring consistently across the team, and translate findings into targeted coaching Recognizes and rewards top performers, and addresses sustained underperformance through clear, progressive performance plans Forecasts and reports on the funnel (leads → contacts → booked → kept appointments), surfacing trends and/or gaps to leadership
• Coach & Develop the Team (~30% of time) Delivers frequent, specific coaching through 1:1s, call reviews, and side-by-sides aimed at improving each representative’s conversion rate, call adherence, and call handling Onboards and trains PDRs on the patient call model (greet, verify identity, understand the need, match a provider, confirm coverage, book the appointment) and on conversion best practices Coordinates coaching conversations and, when needed, performance-management discussions tied to KPI targets Cultivates a positive, motivating environment that balances warm, compassionate patient care with a drive for results
• Operations & Staffing (~15% of time) Monitors call volumes, assesses staffing needs, and recommends coverage to protect answer rates and speed-to-answer Communicates daily responsibilities and assignments, and manages team meetings and huddles Troubleshoots procedural and department challenges to keep the team efficient and effective
• Cross-Functional Collaboration & Escalations (~10% of time) Maintains and supports business relationships with providers, ancillary staff, and department leadership Works with patients and providers to resolve complex account issues and communicate clear next steps, supporting the team on escalations
• Systems, Tools & Continuous Improvement (~10% of time) Maintains the internal knowledge base and pursues efficiencies that set agents up for conversion success Pursues and implements technology and process innovation to improve agent throughput and conversion

Minimum Education and Experience

Level of Education Bachelor’s Degree No certification, registration or license required

Years of Experience Mandatory: 2–5 years leading an inside sales, call center, or contact center team with direct accountability for conversion, quota, or comparable performance metrics, including a demonstrated record of improving team results

Preferred: Healthcare experience Expected Time in Role 2 -5 years

Minimum Knowledge, Skills, and Abilities (KSA)

• Knowledge of inside sales and call center performance management, including conversion funnels and how leading indicators drive booked-appointment outcomes
• Knowledge of contact center metrics—conversion rate, answer and abandonment rates, speed-to-answer, average handle time, and schedule adherence—and how to act on them
• Skill in coaching agents to measurable performance improvement using call scoring and QA calibration
• Skill in analyzing performance dashboards and reporting to identify trends and set daily priorities
• Ability to set goals, manage to targets, and hold a team accountable while maintaining a compassionate, patient-first culture
• Ability to lead, motivate, and develop a team in a fast-paced, metrics-driven environment

The compensation for this role includes a base pay range of $79,255.90-$118,884.06, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.

Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Let’s start with what matters. People. Purpose. Care. At Duly Health and Care, we believe healthcare works best when it’s personal, connected, and led by people who truly care. We are a physician-led medical group built on trusted relationships, teamwork, and a shared commitment to putting patients first in every decision we make.

Our team members are caregivers, collaborators, problem-solvers, and leaders. Together, we show up with compassion, act with purpose, and take ownership of the care we deliver and the experience we create. Whether you’re caring directly for patients or supporting the teams who do, your role matters here, and your voice is valued. We listen with intention, work as one, and challenge ourselves to keep improving, not for recognition, but because our patients, families, and communities count on us.

Innovation at Duly isn’t about chasing what’s next for its own sake. It’s about finding better ways to deliver high-quality, affordable, and accessible care, today and into the future.

If you’re looking for meaningful work, supportive teammates, and the opportunity to help shape the future of care while staying grounded in compassion and community, you’ll find your place at Duly.