Manager, Paralegal

World Fuel Services; Miami (FL); Hybrid; USD 95,000 - 130,000; Full time

Job summary

World Fuel is seeking an experienced Manager, Paralegal to join our global Legal team in Miami. This role partners with the General Counsel's office to support governance, SEC reporting, equity administration, and strategic transactions in a fast-paced public company environment.

The ideal candidate will have 7+ years of paralegal experience, a Bachelor's degree or Paralegal Certificate, and strong writing and organizational skills to coordinate board meetings, filings, and cross-functional

Qualifications

• Bachelor's degree or Paralegal Certificate required.
• 7+ years progressive corporate paralegal experience in public company or major law firm.
• Experience supporting SEC reporting and governance.
• Working knowledge of securities laws and SEC requirements.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to collaborate with cross-functional teams.

Responsibilities

• Plan and coordinate Board of Directors and committee meetings, agendas, and materials.
• Assist with onboarding of board members and governance processes.
• Coordinate Annual Shareholders Meeting logistics and proxy process.
• Administer EDGAR credentials and governance confirmations.
• Maintain corporate records and governance documentation.
• Support SEC filings and equity administration.
• Collaborate with Legal, Investor Relations, Compliance, Finance, HR, IT, and executives.

Skills

Project management

Attention to detail

Strong written and verbal comms

Independent working

Education

Bachelor's degree / Paralegal Certificate

7+ years corporate paralegal experience

Tools

Workiva

Diligent

EDGAR

Job description

At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Manager, Paralegal Miami, FL (Hybrid)

World Fuel is seeking an experienced Manager, Paralegal to join our global Legal team in Miami. This is an exciting opportunity to partner closely with the General Counsel's office and play a key role in supporting the corporate governance, securities compliance, and public company activities of a Fortune 1000 organization. The successful candidate will serve as a trusted partner across Legal, Executive Leadership, Investor Relations, Compliance, Finance, and the Board of Directors, helping ensure World Fuel maintains the highest standards of governance, regulatory compliance, and operational excellence. This role is ideal for a highly organized corporate paralegal who thrives in a fast-paced public company environment and has experience supporting SEC reporting, board governance, equity administration, and strategic corporate transactions.

What You’ll Do

Corporate Governance & Board Support

• Support the planning and execution of Board of Directors and committee meetings, including preparing agendas, presentations, resolutions, and meeting materials.
• Assist with board member onboarding, annual governance processes, and ongoing board administration.
• Coordinate logistics and documentation related to the Annual Shareholders Meeting and proxy solicitation process.
• Administer electronic D&O Questionnaires and annual governance confirmations.
• Maintain corporate records and governance documentation across the organization.
• Manage EDGAR Next credentials and related governance requirements.
• Manage and coordinate compliance with NYSE listing standards.

SEC Reporting & Securities Compliance

• Support the preparation and filing of SEC reports, including Forms 10-K, 10-Q, Proxy Statements, and other required filings.
• Prepare and coordinate Section 16 filings, including Forms 3, 4, and 5.
• Facilitate compliance with the company's insider trading policy, including trading window administration, restricted group management, and quarterly communications.
• Support SEC filing administration and related disclosure processes.

Equity Administration

• Support the administration of the company's equity compensation programs.
• Monitor equity transactions and share ownership activity.
• Coordinate with the company's stock plan administrator and internal stakeholders to ensure accurate and timely reporting.
• Track equity ownership and reporting requirements for officers and directors.

Corporate Legal Support

• Support a variety of corporate legal matters, including intercompany agreements, financing transactions, policy development, mergers and acquisitions, and other strategic initiatives.
• Assist with the preparation, review, and organization of legal and corporate documentation.
• Maintain corporate entity records, service of process records, and related state and regulatory filings.
• Provide support for corporate transactions and other projects managed by the General Counsel's office.

Cross-Functional Partnership

• Collaborate closely with Legal, Investor Relations, Compliance, Finance, Human Resources, IT, and executive leadership teams.
• Support governance, compliance, and reporting initiatives across the organization.
• Contribute to process improvements and special projects within the Legal department.

What We’re Looking For

Required Qualifications

• Bachelor's degree, Paralegal Certificate, or an equivalent combination of education and experience.
• Minimum 7 years of progressive corporate paralegal experience supporting SEC reporting, corporate governance, and public company compliance within a publicly traded company and/or major law firm.
• Significant experience supporting public company governance and SEC reporting activities.
• Working knowledge of securities laws, SEC reporting requirements, and corporate governance practices.
• Strong organizational skills and exceptional attention to detail.
• Outstanding written and verbal communication skills.
• Ability to handle multiple priorities and deadlines in a fast-paced environment.
• Ability to work independently while building strong partnerships across all levels of the organization.

Preferred Qualifications

• Experience supporting Boards of Directors and board committee processes.
• Experience preparing and coordinating SEC filings, including Section 16 reporting.
• Experience supporting equity compensation administration.
• Proficiency with Workiva, Diligent, EDGAR, and/or similar governance and SEC filing platforms.
• Notary certification or willingness to obtain certification.

Build Your Future with World Fuel

If you're an experienced corporate paralegal who enjoys working at the intersection of governance, securities compliance, executive leadership, and corporate strategy,

World Fuel is an equal opportunity/affirmative action employer.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

World Kinect Corporation

At World Fuel, our people "Fuel Their Careers". We work in more than 150 locations worldwide and come from a diverse range of cultural backgrounds that offer an equally diverse range of skills. As a global leader in the fuel industry, World Fuel offers exceptional individuals the opportunity to become part of a truly successful international corporation. We are proud to be among the Fortune 100 companies.