Manager, Office Management

Service Experts; Hampton Bays (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

Medical /Dental /Vision Insurance

401(k) Retirement Savings Plan

Life Insurance

Disability insurance

Training opportunities

Career Development

Job summary

Service Experts Heating & Air Conditioning seeks an experienced Admin Operations Lead to plan, coordinate and direct the Admin Department's activities in New York. The role manages inventory, purchase orders, A/R compliance, SOX procedures, and performance reviews to drive customer service excellence and center efficiency.

You will provide leadership, ensure regulatory compliance, and support the team with coaching, training, and development while maintaining accurate records and

Qualifications

• Minimum three years of accounting experience and one year of supervisory or leadership experience required.
• High School Diploma or equivalent work experience; Bachelor's Degree preferred.
• Proficiency with Windows, MS Office Suite and Internet Explorer required.

Responsibilities

• Plans, coordinates and directs the overall operations of the Admin Department.
• Maintains inventory/working capital spreadsheet record of usage of consigned inventory; creates purchase orders in designated system as inventory is used; reconciles available consigned inventory to usage spreadsheet, and reconciles invoices to purchase orders for consigned inventory
• Oversees Accounts Receivable compliance with collection policies and contacts delinquent accounts for collection.
• Generates various systems reports to document and update status of center activities.
• Oversees and ensures all SOX procedures are followed and that all required files and documents are in place and correct.
• Handles customer service complaints professionally with focus on satisfaction.
• Maintains local assets assigned to the center and coordinates with General Manager.
• Provides leadership, direction and support to their team and others in the center.
• Ensures work complies with state/local regulations and licensing requirements.
• Reviews timesheets and computes piece-rate payments; gathers data for spiffs/commission.
• Reviews team performance and provides feedback, coaching and training.
• Performs quality checks of customer service, identifies areas for improvement and implements measures.
• Recruits and interviews to fill positions; on-boards new employees.
• Handles customer issues requiring supervisor involvement.
• Answers phones during busy periods.
• Performs other duties as assigned.

Skills

Accounting

Leadership

Communication

Education

High School Diploma or equivalent

Bachelor's Degree preferred

Tools

Windows

MS Office Suite

Internet Explorer

Job description

Welcome!

Key Responsibilities

• Plans, coordinates and directs the overall operations of the Admin Department
• Maintains inventory/working capital spreadsheet record of usage of consigned inventory; creates purchase orders in designated system as inventory is used; reconciles available consigned inventory to usage spreadsheet, and reconciles invoices to purchase orders for consigned inventory
• Oversees Accounts Receivable compliance with collection policies of center and contacts delinquent accounts for collection
• Generates various systems reports in order to document and update status of center activities
• Oversees and ensures all SOX procedures are followed and that all required files and documents are in place and correct
• Handles customer service complaints in a professional manner with the focus on more than satisfied customers in all decisions
• Maintains local assets assigned to the center (vehicles, FAST devices, computers, facility, etc.) and coordinates with General Manager as appropriate
• Provides leadership, direction and support to their team and others in the center
• Ensures work is conducted in compliance with state and local regulations and in accordance with licensing requirements
• Reviews timesheets for completeness, correctness and required approvals prior to faxing to appropriate corporate personnel for entry into time-keeping system. Calculates piece rate payments due in accordance with piece rate program and gathers data relating to spiffs/commission payments due in order to complete spread
• Reviews team performance against job role responsibility and recommends improvement opportunities, providing effective feedback, coaching, training, professional development, and corrective action
• Performs quality checks of customer service specialist(s) to ensure delivery of highest levels of customer experience, identify areas to improve, and implement measures to improve performance
• Recruits and participates in the interview process to successfully fill open position(s)
• On-boards new employee(s) regarding job expectations, company policies, payroll document collection and benefit information when eligible
• Handles customer issues, complaints or concerns, from a diverse customer population, requiring supervisor involvement
• Answers phones during busy season or manpower shortages
• Performs other duties as assigned

Qualifications

• Minimum three years of accounting experience and one year of supervisory or leadership experience required
• High School Diploma or equivalent work experience, Bachelor’s Degree preferred
• Capable of maintaining confidentiality regarding employee records and other sensitive data
• Proficiency with Windows, MS Office Suite and Internet Explorer required
• Proven written and verbal communication, time management, and problem solving skills
• Ability to work in a demand service, fast paced, multitasking environment both as a Team and independently
• Service Industry experience a plus

What Do We Offer You as a Service Experts Employee?

Service Experts offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs. Following is a summary of the many benefits that could be available to you as a Service Experts valued employee.

• Competitive Pay, including incentive opportunities for many positions
• Paid Time Off and Company Holiday Pay
• Medical /Dental /Vision Insurance programs
• 401(k) Retirement Savings Plan with company matching contributions
• Life Insurance, for you and options you can elect for your family
• Short-term and Long-term disability insurance options, that protects you and your family if you are unable to work
• Supplemental benefit programs such as: Legal advice, pet insurance, health advocacy programs
• World Class Training opportunities through our Experts University
• Career Development opportunities

• Minimum Experience: 6+ years
• Minimum Education: Bachelor's Degree Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Service Experts Heating & Air Conditioning is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Service Experts.

Service Experts is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email [e-mail]