Customer Service Representative I

Service Experts; Fairfax (VA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Medical, dental, vision insurance

401(k) retirement savings

Life and disability insurance

Training opportunities

Career development

Job summary

Service Experts is seeking a Customer Service Specialist to handle service requests, appointment bookings, questions, complaints, and billing inquiries with courtesy and professionalism to resolve issues in a single call.

The role supports daily Center operations, answers calls, updates customer records, assists dispatch, and collaborates with Sales to improve scheduling speed and accuracy while maintaining excellent customer relations.

Qualifications

• High school diploma or GED with 1 year experience in customer service or other customer-facing environment
• Experience using computers and related systems in an administrative office environment
• Ability to multi-task in a fast-paced, changing environment
• Excellent customer-service, communication and interpersonal skills
• Effective communication with customers and coworkers in a professional manner
• Ability to work in both team and independent settings
• Capable of decision making based on guidelines and procedures
• Strong organizational and time-management skills and prioritization abilities
• HVAC/Refrigeration industry knowledge is a plus

Responsibilities

• Answers incoming calls and routes them to the appropriate person or handles them directly
• Maintains customer relations and ensures calls meet standards
• Resolves customer concerns by researching, offering solutions, and escalating when needed
• Keeps customer records up to date
• Disposes calls in monitoring software
• Handles payments over the phone following CPI rules
• Updates capacity planner with bookings, reschedules or cancellations
• Works with Sales and Service Coordinator to improve scheduling speed and accuracy
• Communicates service call status to customers
• Assists with dispatching as needed
• Maintains knowledge of all products, services, and promotions
• Coordinates with dispatch to improve scheduling accuracy and speed
• Maintains reliable attendance and on-time performance
• Performs related duties as assigned

Skills

Customer service

Communication

Interpersonal skills

Multitasking

Time management

Teamwork

Decision making

Education

High School Diploma/GED

Job description

Welcome!

The Customer Service Specialist handles customer service requests, appointment booking, customer questions, complaints, and billing inquiries with the highest degree of courtesy and professionalism to resolve customer issues with one-call resolution. The Customer Service Specialist will be responsible for assisting in day-to-day operation of the Center.

Key Responsibilities

• Answers incoming phone calls from customers and assists call or routes call to appropriate person
• Maintains good customer relations and ensures that all calls meet Service Experts’ standards
• Handles and resolves a variety of customer concerns, complaints, and questions by phone, email, Chat, (questions may include billing inquires, technician ETA, scheduling issues, and general company product and service questions)
• Resolves problems by clarifying issues, researching, exploring answers/alternative solutions, implementing solutions, and escalating unresolved issues
• Maintains customer records by updating account information
• Accurately dispositions calls in call monitoring software
• Adheres to CPI compliance regulations when taking payments over the phone
• Updates capacity planner whenever calls or booked, rescheduled or cancelled
• Works with Sales and Service Coordinator to improve accuracy in scheduling and speed of response
• Communicates with customers on the status of service calls
• Assists with dispatching as needed
• Continually maintains working knowledge of all company products, services, and promotions
• Working with dispatch to improve accuracy in scheduling and speed of response
• Reliable attendance and on-time job performance
• Performs similar/other duties as needed or assigned

Qualifications

• High school diploma or equivalent with 1 year experience working in customer service or other customer-facing environment
• Experience or training the use of computers and related systems in an administrative office environment
• Must be able to multi-task and work effectively in fast-paced and constantly changing work environment. Must be comfortable switching rapidly between tasks with no loss in efficiency and effectiveness.
• Excellent customer-service, communication, and interpersonal skills
• Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns
• Ability to effectively communicate with co-workers and customers in a pleasant, business-like, and customer-focused manner. Ability to communicate with a diverse customer population.
• Ability to work effectively in both a team and an independent environment
• Ability to make decisions based on established guidelines and procedures
• Ability to accept empowerment and to be prepared to make decisions regarding customer satisfaction with confidence
• Effective organizational and time-management skills. Must be able to prioritize work based on service demands
• An understanding and knowledge of the HVAC/Refrigeration Industry is an asset

Benefits

What Do We Offer You as a Service Experts Employee?

Service Experts offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs, including:

• Competitive Pay with incentive opportunities
• Paid Time Off and Company Holiday Pay
• Medical, Dental, and Vision Insurance programs
• 401(k) Retirement Savings Plan with company matching contributions
• Life Insurance and disability insurance options
• Supplemental benefit programs
• World Class Training opportunities through our Experts University
• Career Development opportunities

• Minimum Experience: 0 - 2 years
• Minimum Education: High School Diploma/GED Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Service Experts Heating & Air Conditioning is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Service Experts.

Service Experts is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email [e-mail]