Executive Assistant to the CEO (Office Manager)

StandardAero; Scottsdale (AZ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Healthcare

401(k) match

PTO from day one

Bonus opportunities

FSA

Disability insurance

Life insurance

Training opportunities

Job summary

StandardAero in Scottsdale, AZ is seeking a Senior Executive Assistant to support the CEO and lead a team of executive assistants. This pivotal role combines high-level administrative support with office management and strategic coordination of executive initiatives.

You will manage calendars, travel, and communications, partner with the Board, and drive efficiency across the executive office while handling sensitive information with discretion.

Qualifications

• 10+ years of supporting C-level executives, ideally CEO/Managing Director or board level.
• Strong MS Office proficiency and executive communication experience.
• Excellent written and verbal communication and presentation skills.
• Ability to work autonomously, handle confidential matters, and think strategically.
• Willingness to travel up to 20% domestically and internationally.

Responsibilities

• Manage CEO's calendar, email, travel, and security; prepare documents and conduct research.
• Gatekeep internal and external requests and prioritize issues for the executive team.
• Coordinate meetings and events with Board members and executive leadership.
• Oversee office supplies, facilities, and space; supervise admin staff.
• Direct information flow to the CEO and assign tasks to the right owners.
• Lead and mentor a team of executive assistants to ensure consistent service.

Skills

Executive support

Calendar management

Communications

Travel coordination

Board liaison

Office management

Confidentiality

Leadership

Tools

MS Office

Job description

Scottsdale, AZ (on site)

Job Description

StandardAero, one of the largest and most successful MRO companies in the world, is seeking a Senior Executive Assistant to support our Chief Executive Officer and lead a team of executive assistants. As Senior Executive Assistant and Office Manager, you will perform a critical function in providing complex administrative support and must represent the Company with a high degree of professionalism and demonstrate independent judgment.

Responsibilities

• Manage the CEO’s calendar, email, travel, and security; prepare documents, conduct research, and act as a gatekeeper for internal and external requests.
• Prioritize issues, coordinate executive team activities, and ensure alignment on strategic initiatives.
• Interface directly with Board members in the coordination of meetings and events.
• Oversee supplies, equipment, facilities, and manage office space.
• Supervise, train, and guide a team of administrative or executive assistants, delegating tasks and ensuring consistent service quality.
• Filter and manage information flow to the CEO, directing issues to the right people.

Position Requirements

• Must be authorized to work in the U.S.
• 10+ years of supporting C-Level Executives, ideally a CEO/Managing Director and/or Board of Directors, or other senior stakeholders.
• Strong knowledge and competency in MS Office.
• Demonstrate exceptional written, communication and presentation skills at a senior level; effective and confident drafting of internal and external communications and correspondence for CEO/Senior Stakeholder.
• Conceptual thinking ability.
• Impeccable interpersonal skills and high attention to detail.
• Ability to work autonomously and without direction.
• Has dealt with highly sensitive issues and strictly confidential matters.
• Must be able to work in an office in Scottsdale, AZ.
• Travel up to 20% domestically and internationally.

Preferred Characteristics

• Strong ability to manage multiple tasks, prioritize, and maintain accuracy.
• Excellent written and verbal skills for interacting with staff, board members, and external partners.
• Proactively identifying issues and finding solutions.
• Handling confidential information with professionalism.
• Familiarity with scheduling software, office suites, and systems.
• Drive initiatives, ensuring strategic goals are met and teams stay aligned.
• Prepare briefing materials, presentations, and agendas for the CEO and executive team.
• Act as a central point of coordination, bridging the gap between the CEO and other leaders.

Benefits

• Comprehensive Healthcare
• 401(k) with 100% company match; up to 5% vested
• Paid Time Off starting on day one
• Bonus opportunities
• Health- & Dependent Care Flexible Spending Accounts
• Short- & Long-Term Disability
• Life & AD&DD Insurance
• Learning & Training opportunities

EEO Statement

StandardAero offers equal employment opportunities for all. Our supportive environment celebrates diversity with no room for harassment or discrimination of any kind. We invite you to bring your authentic self to our team and experience our welcoming culture.