Executive Assistant to the CEO (Office Manager)

Standard Aero; Scottsdale (AZ); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) with employer match

Paid time off from day one

Bonus opportunities

Disability insurance

Life & AD&D insurance

Learning & training opportunities

Job summary

StandardAero, a leading aerospace MRO company, seeks a Senior Executive Assistant to support the CEO and lead a team of executive assistants. The role combines high-level administrative duties with strategic coordination and board liaison in Scottsdale, AZ, on-site.

You will manage complex calendars, travel, communications, and confidential matters while driving alignment on strategic initiatives and ensuring smooth office operations. Travel up to 20% is required.

Qualifications

• Must be authorized to work in the U.S.
• 10+ years of supporting C-Level Executives or Board members
• Strong knowledge and competency in MS Office
• Exceptional written, communication and presentation skills at a senior level
• Ability to work autonomously and handle confidential matters
• Must be able to work in Scottsdale, AZ office
• Travel up to 20% domestically and internationally

Responsibilities

• Manages the CEO's calendar, email, travel and gatekeeping for requests
• Coordinates executive team activities and strategic initiatives
• Interfaces with Board members for meetings and events
• Oversees office operations, supplies and facilities
• Supervises and mentors a team of assistants, ensuring service quality
• Filters information flow to the CEO and directs matters to the right people

Skills

Calendar management

Executive support

MS Office

Gatekeeping

Team leadership

Tools

MS Office Suites

Job description

Executive Assistant/Office Manager (CEO)

Scottsdale, AZ (on site)

Build an Aviation Career You're Proud Of

At StandardAero, we use our ingenuity and know-how to find solutions for the simple to the most complex challenges in aviation. Together, we get the job done and done well. Our stability, resources, and respectful culture supports you in building a solid career with a great team you can count on day in and day out for the long term.

StandardAero, one of the largest and most successful MRO companies in the world is seeking a Senior Executive Assistant to support our Chief Executive Officer and lead a team of executive assistants. As Senior Executive Assistant and Office Manager, you will perform a critical function in providing complex administrative support and must represent the Company with a high degree of professionalism and demonstrate independent judgment.

What you'll do:

CEO Support

• Manages the CEO's calendar, email, travel, security, prepares documents, conducts research, and acts as a gatekeeper for internal/external requests.

Strategic Coordination

• Prioritizes issues, coordinates executive team activities, and ensures alignment on strategic initiatives.

Board Support

• Interface directly with Board members in the coordination of meetings and events.

Office Operations

• Oversees supplies, equipment, facilities, and manages office space.

Team Leadership

• Supervise, train, and guide a team of administrative or executive assistants, delegating tasks and ensuring consistent service quality.

Gatekeeping

• Filters and manages information flow to the CEO, directing issues to the right people.

Position Requirements:

• Must be authorized to work in the U.S.
• 10+ years of supporting C-Level Executives, ideally supporting a CEO/Managing Director and/or Board of Directors, or other senior stakeholders.
• Strong knowledge and competency in MS Office
• Demonstrate exceptional written, communication and presentation skills at a senior level e.g.effective and confident drafting internal and external communications and correspondence for CEO/Senior Stakeholder
• Conceptual thinking ability
• Impeccable interpersonal skills and high attention to detail
• Ability to work autonomously and without direction
• Has dealt with highly sensitive issues and strictly confidential matters
• Must be able to work in office in Scottsdale, AZ
• Travel up to 20% domestically and internationally

Preferred Characteristics:

• Strong ability to manage multiple tasks, prioritize, and maintain accuracy.
• Excellent written and verbal skills for interacting with staff, board members, and external partners.
• Proactively identifying issues and finding solutions.
• Handling confidential information with professionalism.
• Familiarity with scheduling software, office suites, and systems.
• Drive initiatives, ensuring strategic goals are met and teams stay aligned.
• Prepare briefing materials, presentations, and agendas for the CEO and executive team.
• Act as a central point of coordination, bridging the gap between the CEO and other leaders.

Benefits that make life better:

• Comprehensive Healthcare
• 401(k) with 100% company match; up to 5% vested
• Paid Time Off starting on day one
• Bonus opportunities
• Health- & Dependent Care Flexible Spending Accounts
• Short- & Long-Term Disability
• Life & AD&D Insurance
• Learning & Training opportunities

Raising the Standard of Excellence since 1911

With over a century of proven excellence, StandardAero has become an industry leader in MRO services and customized solutions in the aerospace field. Our shared values and learning-based culture inspire our team to exceed their potential and power our customers' missions worldwide. With on-the-job training, advancement opportunities, and excellent benefits, StandardAero invites you to experience a fulfilling and meaningful career with us.

Inclusivity Is Our Standard

StandardAero offers equal employment opportunities for all. Our supportive environment celebrates diversity with no room for harassment or discrimination of any kind. We invite you to bring your authentic self to our team and experience our welcoming culture.