Manager, Office and Events

NASCAR; Homestead (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the sports industry is seeking an Executive Assistant to support the Track President at Homestead-Miami Speedway. This role involves managing administrative tasks, coordinating events, and providing high-level assistance in a dynamic environment. Ideal candidates will have a Bachelor's degree and relevant experience, particularly in event coordination. Strong communication and organizational skills are essential for success in this position.

Qualifications

• Two or more years of experience in a professional setting.
• At least one year of event coordination experience, preferably in the sports industry.

Responsibilities

• Provide high-level support to the Track President.
• Coordinate and manage special events, including the Fourth of July celebration.
• Oversee event staff during event weekends.

Skills

Communication

Organizational

Interpersonal

Education

Bachelor's degree in Business Administration

Event coordination experience

Tools

Microsoft Office

Workday

Job description

Manage business and event-related tasks for the Southeast Region and oversee office administration for Homestead-Miami Speedway. This position supports the Track President by providing executive-level assistance and managing regional operations. It requires a high level of discretion, multitasking, professionalism, and the ability to work independently in a dynamic environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provide high-level support to the Track President, including calendar management, meeting coordination, travel arrangements, and handling confidential information.
2. Lead all aspects of the President's Suite during race weekends, including guest lists, invitations, catering, and hosting responsibilities.
3. Coordinate and manage special events, such as the City of Homestead's Fourth of July celebration.
4. Provide general administrative support to the Southeast Region, such as supply orders, mail distribution, invoice coding, and travel logistics.
5. Assist the Track President with external relations, including engagement with city officials, political figures, and community stakeholders.
6. Oversee the management of the company condominium, including scheduling maintenance, managing utilities, and coordinating guest stays.
7. Coordinate donation requests in collaboration with the Marketing department.
8. Process and oversee temporary staff during event weekends.
9. Collaborate with departments across NASCAR and the Southeast Region, including Sales, Partnership Services, Event Experience, and Special Events.
10. Coordinate logistics for visiting celebrities and influencers.
11. Manage utilities for Homestead-Miami Speedway, including electricity, water, and waste services.
12. Assist with various special projects as assigned.

Additional Information

• Percent of travel required: 10%
• Weekend travel required: Yes

Supervisory Responsibilities

This position does not have formal supervisory responsibilities but oversees event staff during event weekends.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience

• Bachelor's degree in Business Administration or a related field preferred
• Two or more years of experience in a professional setting
• At least one year of event coordination experience, preferably in the sports industry
• Demonstrated relevant work experience may substitute for some education requirements

Skills

• Strong communication, organizational, and interpersonal skills
• Proficiency in Microsoft Office applications and experience with Workday or similar systems
• Ability to handle confidential information discreetly
• Flexibility to work evenings, weekends, and holidays as needed