Manager - Office

Heartland Coca-Cola Bottling Company, LLC; Lafayette (LA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Two weeks vacation

Medical plan

Employee Assistance Program

Life insurance

Tuition reimbursement (CDL)

401(k) match

Employee discounts

Paid parental leave

Job summary

Heartland Coca-Cola Bottling Company, LLC is seeking an Office Manager responsible for route settlement, accounts payable/receivable, budgeting, facilities management, and general office operations.

You will supervise and train associates, plan and direct work, address issues, provide SAP/ CONA support and reporting to the Sales Center Manager, and help drive process improvements while ensuring compliance and safety.

Qualifications

• Associate degree (A.A.) or equivalent or 1+ years related experience and/or training.
• Able to read, write and speak English.
• Strong leadership and organizational skills.
• Proven ability to coach and manage needs and concerns of multiple associates.
• Ability to plan, assign, and direct work.
• Must be 18+, valid driver’s license.

Responsibilities

• Carries out supervisory responsibilities in accordance with UNITED policies and applicable laws.
• Interview, hire, and train associates.
• Plan, assign, and direct work.
• Address complaints and resolve problems.
• Provides daily support to the Sales Center Manager and teams.
• Provides CONA/SAP support and reporting.
• Reporting to Accounting Managers monthly Petty Cash reconciliation, journal entries and accruals.
• Accounts Receivable pricing corrections/customer/tax refunds.
• Responsible for customer Non-Sufficient Funds processing.
• Coordinate cross functional support to ensure all shipments are settled and revenue captured.
• Manage internal audit guidelines for facility.
• Support local IT functionalities.
• Manage facility alarm system, cameras, and badge scanners.
• Maintain required safety training log and organizational chart.
• Primary contact for all outside vendors.
• Drive financial and accounting process improvements.
• Assist with travel arrangements for out of town guests and associate work functions.

Skills

Leadership

Coaching

Organizational skills

Interpersonal skills

Planning skills

Communication

Education

AA degree or equivalent

Tools

CONA

SAP

Job description

Select how often (in days) to receive an alert:

• Privately owned and operated with 100+ years of historical strength and stability
• Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement
• Excellent Total Value Benefits Package to include:
• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
• Competitive Compensation
• Fast paced environment promotes a healthy lifestyle
• For qualified candidates we offer an amazing CDL Tuition Program reimbursable up to $5250 for CDL school tuition – ask your Recruiter for details
  

Job Description

The Manager Office is responsible for the route settlement, accounts payable, accounts receivable, budgeting, facilities management, and general office management functions.

What your day will look like:

• Carries out supervisory responsibilities in accordance with the UNITED policies and applicable laws
• Interview, hire, and train associates
• Plan, assign, and direct work
• Address complaints and resolve problems
• Provides daily support to the Sales Center Manager and teams
• Provides CONA/SAP support and reporting
• Reporting to Accounting Managers monthly Petty Cash reconciliation, journal entries and accruals
• Accounts Receivable pricing corrections/customer/tax refunds
• Responsible for customer Non-Sufficient Funds processing
• Coordinate cross functional support to ensure all shipments are settled and revenue captured
• Manage internal audit guidelines for facility
• Support local IT functionalities
• Manage facility alarm system, cameras, and badge scanners
• Maintain required safety training log and organizational chart
• Primary contact for all outside vendors
• Drive financial and accounting process improvements
• Assist with travel arrangements for out of town guests and associate work functions
• Support for natural disasters
• Manage and assist Sales Center Manager annual Image Review
• Audits the logs maintained for coupons and event tickets
• Manage associate product sale
• Performs appropriate duties as assigned by management

What you need to succeed:

• Minimum age 18 years old
• Valid driver’s license required and obligation to maintain compliance with UNITED fleet policy
• Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
• Regular and prompt attendance is an essential function of the job
• Ability to read, write and speak English
• Ability to maintain a neat professional appearance within Company guidelines
• Ability to maintain safety and security of Company assets
• Ability to utilize all Company provided resources and technology
• Strong leadership and organizational skills
• Proven ability to coach and manage needs and concerns of multiple associates
• Associate degree (A.A.) or equivalent from two-year college or technical school; or 1+ years related experience and/or training; or equivalent combination of education and experience
• Ability to demonstrate interpersonal and planning skills

Physical Requirements

Position will be required to comply with the CCBCU Personal Protective Equipment Program. Position is required to wear safety toed shoes when performing the following tasks: Operating Powered Industrial Equipment or Working in an Area where Powered Industrial Equipment is in use, Fleet Maintenance, Working with Palletized Product, Use of Hand Trucks/Dollies to Deliver Product, Cooler Services, etc.

(X) None = 0% (0 hrs)

(L) Limited = 1% (1 hr)

(O) Occasionally = 2%-25% (1-2 hrs)

(F) Frequently = 26%-50% (3-4 hrs)

(R) Repeatedly = 51%-75% (5-6 hrs)

(C) Continuously = 76%-100% (7+ hrs)

Requirement Frequency

Sit F

Stand O

Walk O

Bend L

Kneel/Squat L

Climb Stairs L

Crawling L

Overhead Reach O

Typing R

Vehicle Operation L

PPE/Special Clothing L

Grasp L

Push/Pull L

Fine Manipulation O

Lift up to 50 lbs L

Carry up to 50 lbs L

Pushing up to 50 lbs L

Pulling up to 50 lbs L

Exposure to Water L

Exposure to Chemicals L

Exposure to Weather L

Exposure to Noise L

CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.