Manager of Special Events

Bishop Kelley High School; Tulsa (OK); On-site; USD 55,000 - 75,000; Full time

Job summary

Bishop Kelley High School in Tulsa, OK is seeking a Manager of Special Events to oversee planning and execution of major school fundraising events, including budgets, venues, catering, entertainment, and volunteers. The role supports the Philanthropy Office and works closely with committees to deliver high-impact community events.

The position emphasizes Catholic values, collaboration with administrators and donors, and coordination across multiple annual events such as auctions, trivia nights

Qualifications

• Bachelor’s degree in event management, hospitality or related field; equivalent experience considered.
• 3-5 years of nonprofit fundraising event planning and execution experience; computer skills including Google Suite.

Responsibilities

• Coordinate and manage budgets for Annual Auction and Trivia Night, including venue, catering, entertainment and production needs.
• Secure donors and manage event logistics to ensure successful implementations.
• Plan and coordinate major events (Legacy Society Dinner, Alumni Awards, Hall of Fame) with invitations, catering and production.
• Recruit, coordinate and manage volunteers; attend Philanthropy and event committee meetings.
• Create and update volunteer job descriptions; coordinate Grandparents Day and Open Houses as needed.

Skills

Event planning

Budget management

Volunteer management

Nonprofit fundraising

Google Suite

Canva

Raiser's Edge

Education

Bachelor's degree in event management, hospitality, nonprofit management or related field

Tools

OneCause

Raiser's Edge

Google Workspace

Job description

Job Location: Bishop Kelley - Tulsa, OK, Salary Range: Undisclosed,

Position Overview

The Manager of Special Events for the Philanthropy Office, under the direction of the Associate Director of Philanthropy, organizes Special Events as assigned.

Essential Job Functions

• Demonstrate a commitment to Catholic values and the promotion of the associated culture within a Catholic school.
• Acts as liaison to the Auction and Trivia planning committees.
• Assists in managing the Annual Auction by creating and managing the budget, securing the venue, catering, entertainment and production needs, securing donors for auction items and in working the event.
• Assists in managing the Annual Trivia Night by creating and managing the budget, securing the venue, catering, entertainment and production needs, and in working the event.
• Assists in managing the annual Legacy Society Dinner and the Alumni Awards reception by creating and managing the budget, invitations, catering, entertainment and production needs, and in working each event.
• Assists in planning and managing the annual Hall of Fame and Athletic Hall of Champions induction ceremony.
• Assists in managing the annual Friday night Alumni reunion by creating and managing the budget, catering, entertainment and production needs, and in working the event.
• Helps to coordinate the Angelo Prassa Golf Tournament, creating and managing the budget, secures venue, catering, entertainment, volunteers and works the event.
• Helps to coordinate various events including Career Day and various holiday events. Recruit, coordinate and manage volunteers for various events throughout the year.
• Attends committee meetings relating to Philanthropy, such as Philanthropy Team Meetings, Auction Committee and Chair Meetings, Trivia Night Committee and Alumni Meetings, and other event committees throughout the year.
• Create and update job descriptions for all event volunteers.
• Coordinates aspects of school-sponsored special events such as Grandparents Day and Open Houses.
• Attends Parent Teacher Organization meetings to report on Philanthropy Office and Special Events.
• Perform other related duties as assigned.

Physical Demands

• Periodic prolonged lifting up to 40 lbs unassisted.
• Frequent prolonged standing, sitting, bending, stooping, squatting and walking.
• Manual dexterity for typing, sorting, and filing.

Competencies (Knowledge, Skills and Abilities)

• Works cooperatively with the Administration and supports administrative policies.
• Works as a team member with the educational staff.
• Demonstrates positive interpersonal relations with students and parents.
• Demonstrates a sense of professional responsibility.

Educational and Experience Requirements

• Bachelor’s Degree in event management, hospitality or tourism management, nonprofit management or leadership, business, communications, public relations, marketing, or a related field preferred. Equivalent education and relevant experience will be considered.
• 3-5 years demonstrated experience planning and executing nonprofit fundraising events is required. Computer skills necessary, with experience in all Google Suite products. Familiarity with Canva, OneCause and Raisers Edge is preferred.
• Excellent verbal and written skills.
• Strong organizational skills with the ability to work on several projects at a time.
• Frequent contact with the community and volunteers requires a courteous and tactful manner.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

As a diocesan Catholic high school, we first and foremost hire for mission. We expect that professionals who apply will be appropriately qualified for the position, possessing the necessary degree, certification (as required), and relevant experience. Specifics regarding a position will be included in the job description. If you are not compatible or uncomfortable with our educational ministry, please do not submit your cover letter and resume.

Bishop Kelley High School is an outstanding educational environment in which to work and minister to the youth of the Diocese of Tulsa.

Thank you again for your interest in Bishop Kelley, and I wish you the best in your career pursuits.