Events Manager

Connelly School of The Holy Child, Inc.

Potomac (MD)

On-site

USD 60,000 - 75,000

Full time

7 days ago

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Benefits offered by this job

Health Insurance (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance

Paid Time Off

Short-Term & Long-Term Disability

Training & Development

Job summary

Connelly School of the Holy Child seeks an energetic Events Manager to lead planning and execution of fundraising, donor, alumnae, admissions, and schoolwide events. This role reports to the Development Office and requires coordinating with faculty, volunteers, vendors, and community partners.

The successful candidate will manage multiple priorities in a fast-paced environment, ensuring events align with the school's mission and brand standards while supporting efficient development operations

Qualifications

Bachelor's degree or equivalent professional experience.
3–5 years of event planning, hospitality, fundraising or related experience.
Exceptional organizational and project management skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities and deadlines with attention to detail.
Experience managing budgets and vendor relationships.
Proficiency in Microsoft Office Suite.
High professional and ethical standards and alignment with the school's mission.

Responsibilities

Lead planning and execution of Development and schoolwide events from concept through post-event evaluation.
Develop plans, timelines, budgets, and logistics for events.
Coordinate all event details: registration, catering, rentals, audio/visual, signage, transportation, guest management, and setup.
Oversee event setup/breakdown for quality guest experience.
Manage event calendars and planning with school leadership and departments.
Support fundraising goals with donors, volunteers, and vendors.

Skills

Event planning

Project management

Budget management

Vendor management

Communication

Time management

Microsoft Office

Stakeholder coordination

Education

Bachelor's degree or equivalent professional experience

Tools

Veracross

Raiser's Edge

OneCause

Microsoft Office Suite

Job description

Connelly School of the Holy Child is a Catholic, college preparatory school, committed to the intellectual, spiritual, artistic, physical, and social development of young women in grades 6 through 12. The school emphasizes academic challenge, joy of learning, and education of well-rounded women of faith and action. The Holy Child community welcomes students and families of different faiths and diverse backgrounds. In keeping with the philosophy of our founder Cornelia Connelly, Holy Child values the uniqueness ofeach individualand fosters a life of service to others.

Description & Details:

Connelly School of the Holy Childseeksan energetic, highly organized, and detail-oriented Events Manager to lead the planning and execution of fundraising, donor,alumnae, admissions, and schoolwide events. Reporting to theDevelopmentOffice, the Events Manageris responsible formanaging all aspects of event production, ensuring a seamless experience for guests while advancingHoly Child’smission, community engagement, and fundraising goals.While event planning and executioncomprisethe primary focus of the role, the Events Manager also provides operational support to theDevelopmentOffice to enhance efficiency, constituent engagement, and fundraising success throughout the year.

The successful candidate will be a skilled project manager who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and enjoys collaborating with colleagues, vendors, volunteers, and community partners.

Key responsibilities:

Event Planning and Management

Lead the planning and execution ofDevelopmentandkeyschoolwide events from concept through post-event evaluation.

Develop project plans, timelines, budgets, and eventlogisticsto ensure successful execution.

Coordinate all event details, including registration, catering, rentals, audiovisual needs, signage, transportation, guest management, and facility setup.

Oversee event setup and breakdown, ensuring a high-quality guest experience.

Manage event calendars and planning schedules in collaboration with school leadership and department partners.

Gala and Fundraising Events

Serve as the primary project manager for theSchool'sannual Spring Gala & Auction.

Coordinate eventlogistics, sponsorship fulfillment, auction operations, and guest experience.

Work closely withDevelopmentstaff, volunteers, and vendors to support fundraising goals.

Track event expenses and revenue in partnership with the Business Office andDevelopmentteam.

Assistwith donor stewardship and recognition activities associated with fundraising events.

Schoolwide and Community Events

Coordinate major institutional events in partnership with Admissions, Athletics, Academics, and School Leadership.

Support events such as Open House, Head of School Dinner, Blue/Gold Games, donor receptions,alumnaeevents, and other key community gatherings.

Ensure consistency, quality, and alignment with theSchool'smission and brand standards across all events.

Vendor and Budget Management

Identify, negotiate, and manage relationships with event vendors, venues, caterers, and service providers.

Secure high-quality services whilemaintainingfiscal responsibility.

Manage event budgets, contracts, invoices, and payments in coordination with the Business Office.

Maintainaccurateevent records, timelines, and expenditure reports.

Event Communications and Evaluation

Coordinate event invitations, registration materials, signage, programs, and event-related communications in partnership with the Communications Office.

Monitor registration and attendance data.

Conduct post-event evaluations and provide recommendations for future improvements.

Manage event recordkeeping, attendee tracking, and reporting.

DevelopmentOperations Support

Provide administrative and operational support to theDevelopmentOffice, particularly during periods of lower event activity.

Assistwith event-related data management, reporting, and constituent record maintenance in school fundraising and engagement platforms.

Support donor stewardship efforts through gift acknowledgment processes, mailing coordination, and event-related follow-up.

Maintain event documentation, vendor records, timelines, and departmental procedures to support organizational continuity and efficiency.

Assistwith special projects, data cleanup, and otherDevelopmentinitiatives as assigned.

School Engagement

Maintain an active presence on campus to build relationships and effectively represent Holy Child's mission and culture.

Support a collaborative and service-oriented culture consistent with the school's values and traditions.

This individual will have an active presence on campus to ensure they may accuratelyrepresenthow Holy Child is living out the mission of building the next generation of women of Actions Not Words.

Qualifications:

Bachelor's degree or equivalent professional experience

Three to five years of event planning, hospitality, fundraising, or related experience

Exceptional organizational and project management skills

Strong written and verbal communication abilities

Ability to manage multiple priorities and deadlines with attention to detail

Experience managing budgets and vendor relationships

Proficiencyin Microsoft Office Suite.

High professional and ethical standards for handling confidential information

Commitment to embrace the school’s mission and values

Strong understanding of, and respect for, Catholic faith, beliefs, and practice

Preferred Qualifications:

Experience planning fundraising or donor engagement events

Experience in an independent school, nonprofit, or higher education setting

Familiarity with Veracross, Raiser's Edge,OneCause, or similar platforms

Experience coordinating large-scale events with multiple stakeholders

Knowledge of event registration and auction software

Physical Demands:

Ability to work evenings and weekends as events require

Ability toassistwith event setup, breakdown, and on-site event management

Able to lift small items of up to 20 pounds

It has been and will continue to be the policy of Connelly School of the Holy Child to be fair and impartial in all of its relations with applicants for employment and to make all employment related decisions without regard to race, color, national origin, age, sex, or any other categories protected by federal, state, or local law. Decisionsregardingemployment will be based solely upon job-related factors.