Manager of Payment, Vendor & AP Operations

Crow Holdings; Boca Raton (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Crow Holdings in Boca Raton, Florida is looking for a Manager of Payment, Vendor & AP Operations to oversee the accounts payable function and drive vendor and payment process transformations. This role will enhance construction draw processes while improving vendor management and overall efficiency.

The ideal candidate must have over 10 years of experience in accounting or finance operations and a bachelor's degree in a relevant field. Key skills include team leadership and compliance knowledge.

Qualifications

• 10+ years of experience in Accounting, Accounts Payable, or Finance Operations.
• Experience in real estate development or project-based industries preferred.
• Proven ability to lead process transformation and system implementations.

Responsibilities

• Lead and develop the Accounts Payable team.
• Ensure timely processing of invoices and vendor payments.
• Drive transition to a fully paperless AP environment.

Skills

Process Transformation

Vendor Management

Accounts Payable Operations

Team Leadership

Workflow Optimization

Compliance Knowledge

Education

Bachelor's degree in Accounting or Finance

Tools

Concur

Yardi

Job description

Crow Holdings Development is seeking a strategic and hands-on Manager of Payment, Vendor & AP Operations to lead the accounts payable function and drive transformation across vendor and payment processes. This role will oversee day-to-day AP operations while leading the design and implementation of a streamlined, paperless, and scalable procure-to-pay (P2P) process across the organization. This individual will play a key role in enhancing the construction draw process by improving vendor management, optimizing workflows, and increasing efficiency across the overall payable cycle.

Primary Responsibilities

Leadership & Oversight

• Lead and develop the Accounts Payable team, establishing clear structure, accountability, and performance metrics
• Oversee all payment operations across multifamily, industrial, and office development projects
• Ensure timely and accurate processing of invoices, draws, and vendor payments
• Partner with Development, Construction, Capital Markets, Accounting, and Systems Applications
• Strengthen internal controls, audit readiness, and consistency across AP and payment workflows

Payment Operations, Compliance & Controls

• Oversee vendor payments, Concur approvals, payment file uploads, payroll-related payables, and associated accounting entries
• Ensure accurate and timely processing of local and state tax calculations, filings, and payments
• Serve as the company’s subject matter expert for 1099 compliance, including vendor classification, W-9 review, year-end reporting, and issue resolution
• Strengthen controls across payment approvals, vendor setup, tax documentation, and payment processing

Process Transformation & System Optimization

• Lead end-to-end redesign of vendor onboarding, invoice processing, approvals, and payment workflows
• Drive transition to a fully paperless AP environment
• Identify and implement automation opportunities (OCR, workflow tools, vendor portals, and electronic payment solutions)
• Implement best-in-class vendor onboarding processes, including W-9 compliance and insurance tracking
• Establish clear communication protocols and expectations for vendor interactions
• Develop KPIs and dashboards, including cycle time, error rates, payment status, vendor performance, and process bottlenecks
• Drive continuous improvement initiatives to support scalability as the company grows
• Identify opportunities to improve workflow efficiency, reduce manual processes, and increase visibility across AP operations

Desired Skills & Experience

• 10+ years of experience in Accounting / Accounts Payable / Finance Operations
• Bachelor’s degree required (Accounting, Finance or similar)
• Experience in real estate development, construction, or project-based industries strongly preferred
• Proven experience leading process transformation, system implementations, or workflow redesign
• Strong working knowledge of 1099 requirements, W-9 compliance, vendor tax classification, and year-end reporting
• Experience with Concur, payment file uploads, payroll-related payables, local tax payments, and AP control processes
• Experience with large ERP systems, preferably Yardi, and related AP/workflow/payment platforms
• Demonstrated ability to lead teams and drive change in a growing organization
• Strong analytical, organizational, communication, and problem-solving skills