Manager of Faculty Affairs

Belmont University; Nashville (TN); On-site; USD 65,000 - 85,000; Full time

Job summary

Belmont University in Nashville seeks a Manager of Faculty Affairs to oversee credentialing, rank recommendations, appointments, reappointments, and governance liaison work for the Frist, Jr. College of Medicine. This role ensures LCME alignment and manages policies, procedures, and the faculty database.

You will support onboarding, professional development, and collaboration with the OFS team to advance faculty success and well‑being across the college, serving as a trusted admin hub.

Qualifications

• Experience with faculty affairs, medical staff credentialing, human resources or related field.
• Ability to manage complex processes and ensure compliance with policies.
• Strong written and verbal communication skills.

Responsibilities

• Oversee the full faculty appointment cycle, ensuring accuracy, timeliness and policy compliance.
• Serve as liaison to Faculty Assembly and governance committees, managing meetings and agendas.
• Manage the faculty database and conduct audits for accuracy and compliance.
• Maintain faculty compliance and accreditation records, including required trainings and attestations.
• Support onboarding, orientation, and faculty development initiatives with cross‑functional teams.
• Collaborate with OFS Director of Faculty Development to integrate lifecycle processes with programs.
• Represent the Office of Faculty Services with integrity to stakeholders and visitors.

Skills

Analytical Thinking

Critical Thinking

Project/Program Management

Written & Oral Communications

Microsoft Office

Salesforce

Cross-functional collaboration

Education

Bachelor's degree in Business, Education, Administration or related field

Master's degree preferred

Tools

Salesforce

Basic databases

Job description

Employment Type

Staff

Internal Job Category

Exempt (Staff)

Full-Time

Hours

37.5

Primary Duties and Responsibilities

The Manager of Faculty Affairs is responsible for managing all processes that support faculty affairs within the Frist, Jr. College of Medicine (FCoM). This includes overseeing faculty credentialing, rank recommendations, appointments, reappointments, compliance management, faculty database management, and faculty policies and procedures to ensure institutional and accreditation standards are met. This role acts as the administrative liaison and support for the faculty assembly and key faculty governance committees.

Primary Position Responsibilities

• Manages the core operations of faculty affairs by overseeing the full faculty appointment cycle for all core and non-core faculty. Ensures appointment processes and appointment letters are executed accurately, on time, and in compliance with institutional policies and procedures and LCME accreditation standards. Manages standard operating procedures (SOPs) for faculty appointment-related processes to improve efficiency and compliance.
• Serves to facilitate faculty governance as the primary administrative liaison to the Faculty Assembly and key governance committees, including the Appointments & Promotions, Committee, Faculty Bylaws Committee, Nominations & Elections Committee, and any Ad Hoc committees. Coordinate meetings, manage agendas, minutes, and ensure charter alignment to support transparent and effective faculty governance. Acts as the working expert on the faculty handbook, faculty bylaws, and faculty policies and procedures.
• Manage the FCoM faculty database and conduct scheduled audits to ensure timeliness and accuracy. Keep processes documented and aligned with institutional and accreditation standards.
• Manage faculty compliance and accreditation records, including required trainings, annual activity reports, attestations, and conflict of interest disclosures. Help prepare compliance reports for internal leadership and external agencies such as LCME, AAMC, and SACSCOC.
• Supports faculty onboarding, orientation, and faculty development initiatives by working collaboratively with the OFS Director of Faculty Development to integrate faculty lifecycle processes with professional development programs. Support initiatives that enhance faculty success, including engagement initiatives, well-being, and flourishing.
• Work as a team with the other members of the OFS team by cross training and cross coverage of responsibilities as needed. Represent the Office with integrity as an ambassador to all stakeholders and visitors. Partner with the Associate Dean for Faculty Success and be an integral member of the OFS team to execute the mission and achieve the goals of the Office.

The above statements describe the job's essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

• Form diverse leaders of character;
• Equip people to solve the world's complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.
• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software. Prior experience with Salesforce would be considered a plus.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education

Bachelor's degree in Business, Education, Administration or related field required. Master's degree is preferred.

Required Experience

1-3 years experience in faculty affairs, medical staff credentialing, human resources, or related field required. 4-6 years experience is preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.