Manager of DPAE

Western University of Health Sciences

Pomona (CA)

On-site

USD 75,074 - 91,757

Full time

14 days+

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Job summary

Western University of Health Sciences in Pomona, CA seeks a Manager of DPAE to support the Chair of the Department of Physician Assistant Education. The role includes department operations, budgeting, and staff supervision to advance strategic goals in health sciences education.

The position requires 5 years in administration, a bachelor’s degree (Master’s preferred), and strong communication across campus offices. Mon-Fri, 8-5, with weekend/after-hours as needed.

Qualifications

Bachelor's degree required; Master’s degree preferred.
Minimum 5 years admin/secretarial experience in an office setting.
Experience in health care or education is a plus; strong communication with public.

Responsibilities

Assist the chair with department operations, budget, and strategic direction.
In collaboration with the chair and faculty, supervise administrative staff and HR within the department.
Prepare weekly/monthly/quarterly financial and academic reviews for chair and dean.

Skills

5 years administrative experience

Office software proficiency

Strong communication

Education

Bachelor's degree

Master’s degree preferred

Tools

Word

Excel

PowerPoint

Job description

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture. At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others. Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Title Manager of DPAE

Position Control Number

Position Control Number 999689

Type of Position

Type of Position Administration

Position Status

Position Status Full-time

Department

Department 1606-College of Health Sciences-Master Physician Assistant

Campus

Campus Western University Campus-Pomona, CA

Position Location

Position Location California

Job Summary

The primary role of this position is to assist the Chair of the Department of Physician Assistant Education ( DPAE ) with matters pertinent to department operations, budget, and to carefully monitor information which can impact the strategic direction and vision of the department. In collaboration with the Department Chair and Faculty, assist in the strategic development, supervision, and human resources management of the administrative staff within the department of Physician Assistant Education.

Assist with the development and creation of initial yearly budget request of Department Chair. Assist in preparation of weekly/monthly/ quarterly financial and academic reviews as needed by the Department Chair and Dean.

This position is directly responsible for facilitation of department operations, planning, and implementation of department goals and strategies. Additionally, supervision of department staff and student volunteers for proper completion of all department schedules, testing, grades, supervision of and communications with other campus offices.

Knowledge, Skills and Abilities

Knowledge:

Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, and any other software programs required by the position.

Skills:

Good verbal and written communication skills. Must be able to effectively interact with administration, faculty, staff, and other contacts.
Experience with fax, copy machine, printer, and telephone operation.

Abilities:

Ability to make decisions and handle detail-oriented assignments with accuracy, consistency, with minimal supervision.
Ability to communicate with others in person, via telephone, Internet/Intranet, and e-mail.
Ability to maintain confidentiality is essential.
Demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

Any combination, training or experience that provides the required knowledge, skills and abilities for the essential job functions and/or equivalent experience. A minimum degree of a bachelor’s degree is required.

Experience:

5 years administrative/secretarial experience and experience in an office environment using word processing, electronic data input/collection software, databases. Experience in health care and/or education is preferred. Ability to interact with the public is essential.

A Master’s degree is preferred.

Key Responsibilities

Assist the chair with matters pertinent to department operations, budget, and to carefully monitor information which can impact the strategic direction and vision of the department.
In collaboration with the chair and faculty, assist in the strategic development, supervision, and human resources management of the administrative staff within the pa department.
Assist in preparation of weekly/monthly/quarterly financial and academic reviews as needed by the chair and dean.

Key Responsibilities

Assists, relieves, and protects the workload of the chair. This includes:
- development and implementation of a curriculum timeline of critical time periods and deadline dates; monitoring of secretarial workload; and decision making in work related areas when the chair is not available.
Provides support by maintaining appointment calendar for the chair, sets up meetings and maintains vacation and travel schedules. Updates and maintains department files.

Key Responsibilities

Assist the chair in the development and monitoring of fiscal transactions, including:
- Generating check requisitions, material requisitions, purchase orders, budget transfers, cash transfers, credit card expense reports, and honorariums.
Creates and maintains all contractual agreements between adjunct faculty and other visiting guests.

Key Responsibilities

Develops and processes correspondence related to program activities, assists the chair with reports, meetings and general responsibilities related to the department; assists with updating accreditation information, processing and analyzing surveys.
Organizes and designs, and manages special projects, as assigned by the chair.
Assists with the preparation, planning, compilation, completion and submission of the re-accreditation self-study report as well as ongoing yearly accreditation activities.

Key Responsibilities

Assists with preparation, planning, and attends department functions, conferences, recruitment events, admissions interviews, and graduation activities; some of which occur on weekends and/or evenings.

Key Responsibilities

Processes work order request from faculty and assigns to office staff as appropriate.
Assists the admissions committee with interview activities.

Key Responsibilities

Under the direction of the department chair, oversees the creation, and planning with regards to strategic growth and vision.

Key Responsibilities

Participates in and serves on university and college committees as assigned by the dean and/or program chair.

Key Responsibilities

Performs other duties as assigned or needed.

Key Responsibilities

Organizes and designs, and manages special projects, as assigned by the chair.

Posting Details Continued

Work Schedule

Mon -Fri 8 AM – 5 PM, occasional night and weekend duties.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable. We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

Our faculty, staff, and administrators are 100% focused on student success.
Our University culture creates the context for a nurturing and supportive environment.
Faculty, staff, and students can expect to make deep, personal relationships within the University community.
As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

Minimum $83,416.38 Annually

Maximum

Maximum $83,416.38 Annually

Physical Demands

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities do perform the essential functions.

Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Posting Information

Posting Number

Posting Number A01039

Posting Date

Posting Date 07/23/2026

Close Date

Close Date 07/23/2027

Open Until Filled Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Required Documents