Manager of Contract Administration

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 65,000 - 95,000; Full time

Job summary

The University of Pittsburgh seeks a Manager of Contract Administration to oversee contract documentation, procurement of equipment and supplies, and daily contract operations. The role involves negotiating terms, ensuring compliance with federal regulations and university policies, and serving as a primary contact for procurement matters.

You will supervise staff, coordinate bid openings, and maintain contract records, contributing to the efficiency and integrity of project operations across

Qualifications

• Bachelor's degree is required.
• Minimum 3 years of experience in contract administration or procurement.
• Experience with bid solicitations and vendor management preferred.

Responsibilities

• Manages contract administration duties and purchasing of equipment and supplies.
• Reviews and negotiates complex contracts to ensure compliance with laws and university policies.
• Supervises staff, including hiring, performance reviews, and timecard approvals.
• Leads bid openings and coordinates bid/proposal solicitation processes.
• Maintains contract database and related records; serves as primary procurement contact.

Skills

Contract administration

Procurement

Vendor negotiation

Bid process

Staff supervision

Policy compliance

Contract database

Education

Bachelor's degree

Job description

Job Description - Manager of Contract Administration (25006561)

Manager of Contract Administration

Planning and Design Administration - Pennsylvania-Pittsburgh - ( 25006561 )

Manages contract administration duties as well as the purchasing of equipment and supply services; prepares and reviews contract documentation.Daily review and negotiation of complex contracts. Reviewing agreements to ensure that the terms comply with applicable laws, including Federal regulations and University policies, and do not conflict with pre-existing University obligations.

Supervises staff, including hiring, performance reviews, and documenting disciplinary actions and other staff administration; manages work schedules and approves timecards; provides professional development opportunities; distributes and reviews work.

Research contractors and vendors for bids; conducts bid openings in compliance with all policies and procedures; coordinates bid and proposal solicitation processes.

Ensures equipment, supplies, and other resources are properly purchased and allocated to support all projects and operations.

Serves as a primary point of contact for all contract and procurement issues including the interpretation of policies, procedures, and regulations.

Maintains contract database and related records; performs other special projects as needed.

Manages contract administration duties, purchases equipment and supplies to support all operations and services, and prepares and reviews contract documentation.Conducts bid openings for contractors and vendors and coordinates the bid and proposal solicitation processes. Serves as a primary point of contact for all contract and procurement issues.

Essential Functions

• Manages contract administration duties as well as the purchasing of equipment and supply services; prepares and reviews contract documentation.Daily review and negotiation of complex contracts. Reviewing agreements to ensure that the terms comply with applicable laws, including Federal regulations and University policies, and do not conflict with pre-existing University obligations.
• Supervises staff, including hiring, performance reviews, and documenting disciplinary actions and other staff administration; manages work schedules and approves timecards; provides professional development opportunities; distributes and reviews work.
• Research contractors and vendors for bids; conducts bid openings in compliance with all policies and procedures; coordinates bid and proposal solicitation processes.
• Ensures equipment, supplies, and other resources are properly purchased and allocated to support all projects and operations.
• Serves as a primary point of contact for all contract and procurement issues including the interpretation of policies, procedures, and regulations.
• Maintains contract database and related records; performs other special projects as needed.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Manager - Contracts Administration & Procurement

Job Family Finance & Procurement

Job Sub-Family Procurement & Purchasing

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? No

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.