Manager of Business Office Services

Oklahoma Public School Resource Center; Oklahoma City (OK); On-site; USD 75,000 - 110,000; Full time

Job summary

The Oklahoma Public School Resource Center (OPSRC) seeks a Manager of Business Office Services to oversee accurate and timely accounting workloads under the CFO. This hands-on role covers accounts payable, bookkeeping, reconciliations, accounts receivable, grant tracking, and month-end close to support leadership in budgeting, forecasting, cash management, and controls.

The successful candidate will be dependable, detail-oriented, and comfortable handling the business-office calendar with

Qualifications

• Minimum 5 years in bookkeeping, accounting operations, AP/AR, or similar.
• Proficient with QuickBooks Online and Excel.
• Strong understanding of accounts payable, accounts receivable, reconciliations, and recordkeeping.
• Excellent organization, detail-orientation, and ability to manage multiple deadlines.
• Strong written and verbal communication and confidentiality.
• Ability to work independently and collaborate with colleagues.

Responsibilities

• Manage accounts payable and accounts receivable processes.
• Support month-end close, financial reporting, and audit preparation.
• Coordinate payroll processing and benefits enrollment with providers.
• Track grants and program transactions across multiple funding sources.
• Coordinate fiscal sponsorship and Catalyst Education Fund reporting.
• Maintain organized financial records and support board meeting documentation.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Reconciliations

Financial reporting

Payroll processing

Grant accounting

Microsoft Excel

QuickBooks Online

Communication

Education

Associate degree or higher in accounting/finance

Equivalent experience accepted

Tools

QuickBooks Online

Microsoft Excel

Job description

Company Description

The Oklahoma Public School Resource Center (OPSRC) supports quality public schools across Oklahoma by providing practical resources, expert guidance, and advocacy. OPSRC offers technical services to member schools in areas such as school finance, law, technology, communications, and teaching and learning. The organization emphasizes networking and the sharing of best practices through training sessions, workshops, an annual conference, and ongoing communications. Team members join a mission-driven environment focused on helping schools better serve students and communities.

Role Description

The Manager of Business Office Services manages accurate, timely, and well-documented businessoffice and accounting workflows under the direction of the Oklahoma Public School Resource Center's Chief Financial Officer. This is a hands-on role responsible for accounts payable, bookkeeping, reconciliations, accounts receivable, grant and program transaction tracking, and month-end close preparation. The position strengthens day-to-day financial execution so the CFO can focus on financial leadership, budgeting and forecasting, cash management, internal controls, compliance, audit oversight, and executive and board reporting. The successful candidate is dependable, detail-oriented, comfortable working in the details, and able to manage the recurring business-office calendar and complete work with increasing independence.

Key Responsibilities

The Oklahoma Public School Resource Center (OPSRC) supports quality public schools across Oklahoma by providing practical resources, expert guidance, and advocacy. OPSRC offers technical services to member schools in areas such as school finance, law, technology, communications, and teaching and learning. The organization emphasizes networking and the sharing of best practices through training sessions, workshops, an annual conference, and ongoing communications. Team members join a mission-driven environment focused on helping schools better serve students and communities.

Role Description

The Manager of Business Office Services manages accurate, timely, and well-documented businessoffice and accounting workflows under the direction of the Oklahoma Public School Resource Center's Chief Financial Officer. This is a hands-on role responsible for accounts payable, bookkeeping, reconciliations, accounts receivable, grant and program transaction tracking, and month-end close preparation. The position strengthens day-to-day financial execution so the CFO can focus on financial leadership, budgeting and forecasting, cash management, internal controls, compliance, audit oversight, and executive and board reporting. The successful candidate is dependable, detail-oriented, comfortable working in the details, and able to manage the recurring business-office calendar and complete work with increasing independence.

Key Responsibilities

• Accounting & Bookkeeping: Manage accounts payable, accounts receivable, transaction coding, reconciliations, invoicing, and general bookkeeping activities.
• Financial Reporting & Compliance: Support month-end close, financial reporting, audit preparation, and accurate recordkeeping.
• Payroll & Benefits: Process employee payroll and coordinate benefits enrollment, changes, and offboarding with insurance providers.
• Grant & Program Accounting: Maintain accurate financial records and transaction tracking across multiple grants, programs, and restricted funding sources.
• Fiscal Sponsorship & Catalyst Education Fund: Coordinate financial tracking, reporting, documentation, and communication related to fiscal sponsorship activities and the Catalyst Education Fund.
• Business Office Operations: Maintain organized financial records, manage recurring deadlines, support Board of Directors meeting documentation, and coordinate other administrative business-office functions.

Minimum Qualifications

• At least 5 years of progressively responsible experience in bookkeeping, accounting operations, accounts payable, or comparable business-office financial functions.
• Proficiency with QuickBooks Online and Microsoft Excel or comparable accounting systems.
• Strong understanding of accounts payable, accounts receivable, reconciliations, and financial recordkeeping.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, sound judgment, and a commitment to confidentiality.
• Ability to work independently, identify and resolve discrepancies, and collaborate effectively with colleagues.

Preferred Qualifications

• Experience in nonprofit, education, grant-funded, or restricted-fund accounting.
• Associate degree or higher in accounting, finance, business, or a related field; equivalent relevant experience may substitute.
• Experience with audit preparation, grant reimbursements, fiscal sponsorships, or multi-program financial reporting.