Manager of Admissions

University of California Riverside; Riverside (CA); On-site; USD 73,000 - 134,000; Full time

Job summary

The University of California, Riverside seeks a Manager of Admissions for the School of Medicine. This role includes overseeing the admissions process, managing a team, and ensuring compliance with admissions protocols. The ideal candidate will have significant experience in admissions management and demonstrate a commitment to fostering an inclusive academic environment.

Benefits

Generous employee benefits package

Qualifications

• 6 - 10 years of related experience required.
• Ability to work evenings and weekends for student needs.
• Knowledge of human resources management policies.

Responsibilities

• Lead operational efforts of medical school admissions process.
• Supervise a team managing over 6,000 applications annually.
• Collaborate with internal and external stakeholders.

Skills

Effective writing and editing skills

Strong interpersonal skills

Project management

Education

Bachelor's degree in related area

Tools

Microsoft Word

Microsoft Excel

Job description

Manager of Admissions

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Campus Administration and Operations
Salary: $73,600 - $133,200
Full/Part Time: Full-time(100%)
Organization: School of Medicine
Department: Daniel Teraguchi
Application Deadline: Open Until Filled

Position Information:
The Office of Student Affairs at the University of California, Riverside School of Medicine is responsible for overseeing and enhancing the quality of student life experience throughout the four years of medical school. Student Affairs provides a variety of services, including student enrollment, financial aid, academic records, physical and mental wellness, admissions counseling, career counseling, externships, residency preparation and professional development.

The Manager of Admissions at the UCR School of Medicine leads the operational and strategic efforts of the medical school admissions process. This role includes supervising a team of staff, managing application review platforms, and overseeing the review and interview processes for more than 6,000 annual applications. The position involves strategic planning, collaboration with internal and external stakeholders, recruitment activities, and the implementation of policies to support the school's mission. The Manager serves as a liaison to the AAMC, ensures compliance with admissions protocols, and provides data-driven insights to enhance admissions outcomes while fostering a culture of excellence and inclusivity.

Please note the special requirements for this position: Occasional travel is required for university related business meetings, conferences, and/or professional development; ability to work evenings and/or weekends for recruitment/outreach events and other student affairs activities, as needed; Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours). Schedules may change due to operational needs; and ability to drive to and from business meetings, conferences, professional development, and/or recruitment events.

The full salary range for the Manager of Admissions is $73,600 - $133,200 annually. However, the expected pay scale for this position is up to $103,400 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.



Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Experience Requirements

6 - 10 years of related experience.

Required

8 - 13 years of related experience.

Preferred

Previous supervisory/managerial experience.

Preferred

Special Conditions
Special

Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours)

Required

Minimum Requirements

Effective writing and editing skills, including experience developing policy/procedures, reports and presentations.

Demonstrated ability to work independently and follow through on assignments with minimal direction.

Knowledge of human resources management policies with the ability to train, monitor, evaluate, and document human resources issues and performance.

Demonstrated ability to utilize critical thinking skills to analyze problems and develop effective solutions.

Strong interpersonal skills for effective collaboration.

Ability to manage projects.

Demonstrated ability in supervising the work of others and the ability to organize and set priorities that accurately reflect department goals and objectives.

Excellent communication skills, both verbal and written.

Advanced working knowledge of Microsoft Word, Excel, and other business software.

Ability to work efficiently in a fast-paced environment.

Ability to understand and interpret complex documents and data specifications.

Advanced knowledge of education theory, policy, practice, and evaluation.

Advanced knowledge of fiscal management policies and practices and University personnel management policies and practices.

Knowledge of organizational development strategies and practice.

Significant knowledge regarding UC's Colleges/schools general education policies and requisite transfer preparation.

Ability to work some evenings and weekends for operational and student needs.

Preferred Qualifications

Strong knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment.

Significant knowledge of the goals and mission of the University as they relate to academic preparation, recruitment, and advanced-standing admission.

Significant knowledge of UC's Colleges, Schools and departmental transfer policies.


Additional Information:
Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
Job Title
ADMISSIONS RECRMT SUPV 2 Job Code
004512 Grade
22 Department Head
Daniel Teraguchi Supervisor
Daniel Teraguchi

Positions Directly Supervised
Job CodeTitleFTE

004509

ADMISSIONS RECRMT SPEC 3

1

004508

ADMISSIONS RECRMT SPEC 2

2

004507

ADMISSIONS RECRMT SPEC 1

0.5

004722

BLANK AST 3

1

Generic Scope
Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope
Supervises Admissions Recruitment Specialists and support staff and administers a portion of an admissions or recruitment program. Independently oversees day-to-day operations, and determines goals and performance expectations of subordinates. Makes recommendations on improvements to program/function to manager(s).

Department Custom Scope
Serves on the Department of Student Affairs Leadership Team to implement UCRSOM strategic plan, develop metrics to determine progress towards departmental goals, identify the highest standards of excellence across and within subunits within student affairs with subordinate staff, and contribute to the accountability and management of resources including the budget, human capital, and physical spaces. Has significant leadership role in developing the organizational structure and policies related to the overall department of student affairs and with specific oversight of policies related to medical school admission process. As an ambassador for the School of Medicine, represents the medical school at various student recruiting events. Within the department, responsible for all aspects of medical school admissions operational activities including day-to-day administrative duties and supervising a team of 3 full-time staff and student workers, coordinate training for staff, faculty reviewers, and interviewers, develop strategic planning in consultation with the Executive Admissions Committee, recruitment and outreach activities in collaboration with Pathways Program, UCR Health Professions Advising Center, Biomedical Sciences department, and other stakeholders, serve as the primary liaison to the AAMCs AMCAS system, oversees all other technical updates related to the medical school admission and application process., and oversee admissions electronic platform to manage, review, and evaluate more than 6000 applications per admission cycle, conduct more than 24 multi-mini interview (includes 8 stations with 8 interviewers and applicants), organize more than 14 admission committee meetings per year to select applicants for admissions to the medical school, provide management support to the Executive Associate Dean for Student Affairs, the Chair of Admissions and committee members. Gathers, analyzes and prepares reports and spreadsheets on applicant data for admission process and maintains AMCAS status reports. Advises prospective applicants to ensure recruitment and retention rate success. Oversight of implementing the strategic plan, developing a comprehensive recruitment and outreach strategy (in collaboration with Pathway Programs), establishing metrics of success, Serves as a student advocate. Acts as liaison both internal and external to medical school.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Oversees and evaluates operational processes and recommends changes to streamline operations; participates in development and implementation of process improvement initiatives.

• Oversees Admissions: Works directly with the Executive Admissions Committee in planning, organizing and implementing the School of Medicine medical school admission process including oversight of annual trainings to all
  admissions committee members (at least 25 faculty members) and primarily lead for updating admissions platform (AMP) each year with updates and changes. Oversees the organization and preparation of interview materials, reviews applicant files and schedules interviews in preparation for conducting the Medical School Multi-Mini interview (MMI) process for applicants and interview committee members. Works with relevant departments to ensure holistic support services. Reviews annual schedule of UCR SOM student events/activities and ensures that they are evaluated and adjusted, eliminated or re-structured as appropriate. Devises surveys, with input from students and staff, to assess relevance of programming. Serves as primary contact for AMCAS administrative duties and all other technical updates related to the medical school admission and application process. As an ambassador for the School of Medicine; Coordinates, administers and participates in all Admissions committee meetings (at least 14 per admission cycle). Manages electronic files, applications and department publications. Assesses applicants for motivation, initiative, leadership potential, work/life experience, extracurricular activities, socioeconomic status, disability and educational/personal hardship. Uses extensive knowledge of SOM requirements and applicant pool to assess applicants' overall record and experience for final admissions determination and recommendation. Uses professional judgment when reviewing complex applications for admission; serve as the lead for admissions platform management system (AMP) and transfer of data into enrollment system (Banner); including managing the budget Establish standard operating procedures.

40%

Provides guidance to subordinates on most complex issues.

• Supervises and provides guidance to subordinates on most complex issues, ensure smooth operations for each admissions cycle, student life events, and recruitment efforts. Reviews most difficult and complex admissions cases, provides assistance to experienced admissions specialists. Provides assistance to Student Affairs staff who are working on events/activities and medical student support to ensure successful completion. Reviews policies and procedures and suggests revisions as appropriate.

20%

Leads system implementations, upgrades and enhancements. Identifies associated changes to business practices and updates policies and procedures.

• Department leadership and strategic planning including quality improvement, performance standards for subordinates, and metrics evaluating success: Supervise team of 3 staff, administrative support, and/or student workers to achieve campus, school, and department goals within admissions and recruitment and events including oversight of operational processes, policies, and implementation of process improvement initiatives. Evaluates effectiveness of admissions and/or recruitment programs and identifies interventions and initiatives for recruitment strategy to enhance yield. Oversee management and supervisor subordinates in the design and implementation of admissions programs, events and medical student support and evaluates the effectiveness of their performance and identify areas of improvement. Develop and evaluate the effectiveness of a comprehensive recruitment strategy and implementation plan, considering general college admissions/enrollment goals, financial aid/scholarships, number of UC applicants, acceptance rate and graduation rate from the University. Evaluates the effectiveness of medical student programming, including orientation, wellness events, career planning and other programs. Takes leadership on the Quality Improvement processes within admissions, recruitment, to make improvements, determine metrics of success, and provide updates to various constituents including Faculty Executive Committee. Gathers, analyzes and prepares reports and spreadsheets on applicant data for admission process and oversees the process of AMCAS status reports and analyzing data for quality improvement and internal/external reports. Oversees and maintains statistics regarding enrollment, geographical distribution of students, through retention and attrition. Reports this data to SOM leadership. Maintains strict confidentiality at all times when adhering to the Federal Education Rights and Privacy Act (FERPA).

20%

Participates in development of department communications. Reviews and revises applicant messaging as appropriate throughout admissions/recruitment cycle.

• Responsible for comprehensive recruitment plan in collaboration with Pathway Programs Develops and implements strategic plan for recruiting mission fit applicants, encourages matriculation of students through recruitment activities; Promotes effective relationships within the School of Medicine, across the UCR, and external partners in order to to attract and maintain quality and mission fit students.; coordinate the representation of admissions team at
  recruitment and partnership events/activities. Participates as needed in major events, activities and functions. Oversee effectiveness of recruitment efforts in collaboration with Pathway Programs.

10%

Makes hiring recommendations, trains staff, may deliver employee performance evaluations, counsels staff and recommends corrective action.

5%

Monitors employee performance to ensure goals and objectives of the unit are met. Oversees the day-to-day operations of the unit.

• Monitors employee performance to ensure goals and objectives of the unit are met. Oversees the day-to-day operations of the unit.

5%


To apply, visit https://jobsportal.ucr.edu/jobs/34982150







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