Manager of Administration

The Chronicle Of Higher Education, Inc.; Atlantic Mine (MI); On-site; USD 63,000 - 77,000; Full time

Job summary

Michigan Technological University in Houghton seeks a Manager of Administration for the College of Business. The MA works with the Dean, faculty, and staff to oversee the college budget, including projections, reporting, and regular balancing of accounts, while promoting collegiality and the mission of the college.

You will supervise the UAW Administrative Aide and student workers, coordinate calendars, draft communications, and support AACSB reports and visits, faculty searches, and promotion

Qualifications

• Bachelor’s degree in related field or equivalent combination of education and direct experience.
• Three years experience working in an executive assistant (or comparable) position.

Responsibilities

• Serve as Dean’s executive assistant, managing the calendar, maintaining office files and records, and communicating on behalf of the Dean.
• Oversee budget projections, reporting, and regular balancing of accounts and indices for the College of Business.
• Coordinate faculty searches and interviews, and supervise staff such as the UAW Administrative Aide and student workers.
• Draft specialized and routine communications for the Dean’s signature and respond to Dean’s emails as appropriate.
• Provide support for AACSB reports and visits and assist with advancement and development projects.

Skills

calendar management

budget oversight

communication

staff supervision

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Ensured Consideration Date: August 21, 2026

Michigan Technological University is an R1 technological researchuniversity founded in 1885 in Houghton. Our rural campus issituated just miles from Lake Superior in Michigan's scenic UpperPeninsula and is home to nearly 7,500 students from more than 60countries around the world. Consistently ranked among the bestuniversities in the country for return on investment, Michigan’sflagship technological university offers more than 185 undergraduate and graduate degree programs. Researchfocus areas include defense, health, energy, automotive,environment, and aerospace.

The area’s waters, forests, and snowfall support year-roundrecreation, including skiing, snowboarding, hiking, biking, andpaddling. The University is an integral part of the region,supported by a friendly and welcoming community that takes pride inbeing a true college town. We embrace our size, climate, sense ofadventure, and originality.

Summary

Michigan Technological University is seeking a Manager ofAdministration for our College of Business. The Manager ofAdministration (MA) works with the Dean, faculty, and other staffto oversee the budget of the college, including budget projections,reporting, and regular balancing of accounts and indices. The MAcollaborates with the Dean to advance the mission of the collegeand to promote collegiality and the harmonious operation of thecollege. The MA also assists the Dean and supervises the UAWAdministrative Aide and student workers.

Responsibilities and Essential Duties

• Serve as Dean’s executive assistant, managing the calendar,maintaining office files and records, communicating to internal andexternal constituents on the Dean’s behalf, and participating inmeetings.
• Perform complex administrative duties for the Dean, includingoverseeing the implementation and management of the Collegepriorities and special projects.
• Analyze, compare, and evaluate various courses of action and makeindependent decisions on matters of significance, free fromimmediate direction, within the scope of the positionresponsibilities to implement MTU policies and COBpriorities.
• Promote effective communication, coordination, and workflowwithin the College.
• Monitor and ensure the College meets MTU and COB timelines forkey events (tenure, faculty reviews, etc.)
• Maintain and coordinate COB internal scholarships in coordinationwith MTU Scholarships
  Maintain the Reach digital signage system.
  Maintain COB card swipe access to labs and building.
  Work collaboratively with Dean’s office personnel and faculty(Associate Dean, Assistant Dean, Directors, Coordinators, Committeechairs).
• Oversee COB staff and collaborate with other staff, asnecessary.
• Troubleshoot problems, resolve concerns, and respond to inquirieswith diplomacy and tact.
• Track and maintain College of Business activities.
• Assist students with attending conferences, flights, hotels,registrations.
• Supervise the UAW Administrative Aide and student workers.
• Maintain calendars for COB including Faculty office hours,faculty teaching schedules, and COB Staff calendar.
• Draft specialized and routine communications, includingcorrespondence, reports, memoranda, and e-mail responses for theDean’s signature.
• Independently respond to the Dean’s email and othercorrespondence when appropriate.
• Provide support for AACSB reports and visits.
• Coordinate faculty and staff searches and interviews.
• Oversee and Coordinate faculty reappointment, promotion, andtenure processes; maintain confidential and sensitive faculty andstaff personnel files.
• Manage and project summer faculty salaries; project summerrevenue; process summer teaching EPAF and temporary hiringpaperwork.
• Provide assistance in the resolution of budget questionsregarding spending of funds in and out of the university.
• Assist faculty with research awards and project accountadministration for external funding, including reallocations andrelease time.
• Reconcile monthly financial reports for the College, includingthe maintenance of appropriate balances in general, designated andMichigan Tech Fund account.
• Authorize check requests, inter-account bills, journal transfers,and purchase orders up to $2,500 with delegated authority fromdean.
• Input yearly salary increases and budget, Track faculty summersalaries, balance summer returns.
• Provide project management for building repairs, remodels, andequipment purchases.
• Assist Dean with advancement and development projects.
• Serve as secretary to the Dean’s Advisory Council. Produceregular communications to Council members, take minutes at Councilmeetings, and participate in the planning and staging of Councilmeetings.
• Attend and maintain faculty meeting minutes and coordinatefaculty ballot.
• Commit to learning about continuous improvement strategies andapplying them to everyday work. Actively engage in universitycontinuous improvement initiatives.
• Apply safety-related knowledge, skills, and practices to everydaywork.

Required Education, Certifications, Licensures

• Bachelor’s degree in related field of study, or equivalentcombination of education and direct experience.

Required Experience

• Three years experience working in an executive assistant (orcomparable) position.

Desirable Education and/or Experience

• 5+ years relevant experience working in the higher educationindustry.

Required Knowledge, Skills, and/or Abilities

• Excellent communication and organization skills
• Ability to work independently with little supervision
• Ability to problem solve
• Proven ability to manage multiple projects including financial,logistical, human resources, and other

Desirable Knowledge, Skills, and/or Abilities

• Knowledge of university policies and procedures including thepromotion and tenure process.
• Demonstrated ability to handle a dynamic and fast-paced workenvironment with professionalism.
• Demonstrated success in, or potential future contributions to,working with persons with a wide variety of backgrounds andviewpoints.

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics describedhere are representative of those an employee encounters whileperforming the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilitiesto perform the essential functions. The noise level in the workenvironment is usually low to moderate.

Required Training and Other Conditions of Employment

• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training

Background Check: Offers of employment are contingent upon and not consideredfinalized until the required background check has been performedand the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

1

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

The minimum salary for this position is $70,000. The final salarywill depend on experience and qualifications.

Title of Position Supervisor

Dean of College of Business

Posting Type

Internal & External

Dependent on Funding

No

Additional Information

Full ensured consideration will be given to applicants who apply onor before August 21, 2026.

Required Education, Certifications, Licensures* (minimumrequirements)

Advertised:

10 Aug 2026 Eastern Daylight Time

Applications Close:

Michigan Technological University is an Equal OpportunityEducational Institution/Equal Opportunity Employer that providesequal opportunity for all, including protected veterans andindividuals with disabilities.

If you require any auxiliary aids, services, or accommodationsduring Michigan Tech’s hiring process please notify the HumanResources office at 906-487-2280 or [e-mail].

Other Conditions of Employment: Please note that successful applicants are responsible for ensuringtheir eligibility to work in the United States (i.e. a citizen ornational of the United States, a lawful permanent resident, aforeign national authorized to work in the United States withoutthe need of an employer sponsorship) on or before the effectivedate of your appointment, and maintain eligibility withoutsponsorship throughout your appointment.

Michigan Technological University is an Equal OpportunityEducational Institution/Equal Opportunity Employer that providesequal opportunity for all, including protected veterans andindividuals with disabilities.

AnnualSecurity and Fire Safety Report contains current campus safetyand disciplinary policies, crime statistics for the previous 3calendar years, and on-campus student housing fire safety policiesand fire statistics for the previous 3 calendar years. MichiganTech will provide a paper copy upon request; please contact theMichigan Tech Public Safety.

In compliance with the federal Drug-Free Schools andCommunities Act (DFSCA) and its implementing regulations (34 CFRPart 86), Michigan Tech is committed to maintaining a drugfreecampus environment and actively promoting the health and safety ofits community. Find ournotice that outlines the University's policies, legalsanctions, health risks, and available support resources related tothe unlawful possession, use, or distribution of illicit drugs andalcohol.