Manager - Medical Records (HIM)

Harboroaks; Sioux Falls (SD); On-site; USD 70,000 - 95,000; Full time

Job summary

Harboroaks is seeking a Manager (HIM) in the Sioux Falls and Canton area for our Canton facility. The role oversees daily operations of the Health Information Management department and ensures the integrity of clinical and financial data.

Responsibilities include data collection, coding oversight, audits, staff hiring and development, and collaboration with physicians to improve documentation. RHIT or RHIA and CMS HBIPS/IPFQR knowledge preferred.

Qualifications

• Bachelor's degree in health information administration preferred.
• Two+ years’ experience supervising a medical records department.
• One+ year behavioral health experience preferred.
• Knowledge of CMS IPFQR measures and reporting requirements.
• Knowledge of The Joint Commissions HBIPS measures and reporting.

Responsibilities

• Oversee daily HIM department operations and data integrity.
• Improve documentation quality with physicians and staff.
• Ensure timely and complete medical records filing and closure.
• Prepare and analyze clinical data for research and utilization management.
• Report HIM indicators to the Performance Improvement Committee.
• Ensure state reporting is accurate and timely.
• Coordinate with transcription vendor for quality and timeliness.
• Hire, develop, and manage HIM staff.

Skills

Staff management

Data analysis

Records management

Quality reporting

Physician liaison

Education

Bachelor's degree in health information administration

RHIT certification

Job description

Overview

Canton - Keystone Manager - Health Information Management Opening

We are seeking a Manager (H.I.M.) in the Sioux Falls and Canton area for our facility in Canton.

Primary Duties:

Responsible for oversight and management of the daily operations of the Health Information Management department and the integrity of clinical and financial data.

Responsibilities

• Oversee and assist with data collection, storage, retrieval, assembly, analysis, filing and retention of medical records/data.
• Implement and maintain processes and systems to ensure accurate and complete medical record documentation.
• Maintain department productivity, quality and efficiency for all processes within the department.
• Oversee and assist with discharge records analysis for practitioner deficiencies and data for accuracy, compliance and timeliness.
• Work with physicians to improve the quality of documentation.
• Report practitioner trends and audit results to the Performance Improvement Committee.
• Complete HIM department audits including HBIPS, CMS Quality Measures, and concurrent reviews.
• Ensure documentation is filed in the medical records in an accurate and timely manner and ensure that the medical record is complete (including signatures) and closed within facility guidelines.
• Prepare and analyze clinical data for research purposes, process improvement, utilization management, mandatory reporting, and more.
• Ensure HIM Key Indicators are tracked and reported monthly to the Performance Improvement Committee.
• Ensure State Reporting is accurate, complete and reported timely.
• May oversee and/or complete coding according to current ICD and CPT coding classifications.
• Provide staff management to including hiring, development, training, performance management and communication to ensure effective and efficient department operation.
• May act as a liaison with legal and compliance on audits and court engagements related to HIM.
• Work as liaison between facility and transcription vendor to ensure high quality, accurate, complete and timeliness of transcribed documents.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required. Bachelor's degree with specialization in health information administration strongly preferred.
• Two or more years' experience managing/supervising a medical records department required.
• One or more years' behavioral health experience preferred.
• Knowledge and understanding of the CMS IPFQR (Inpatient Psychiatric Facility Quality Reporting) Program measures, documentation and reporting requirements required.
• Knowledge and understanding of The Joint Commissions HBIPS measures, documentation and reporting requirements required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• RHIT required or ability to obtain within six months of hire date. Certified RHIA preferred.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual'scharacteristicsprotected byapplicable state,federalandlocallaws.