Manager - Library Archives

southtexascollege; Rio Grande City (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

South Texas College's Library seeks an Archives Manager to lead the Historical Legacy Archives, organizing, describing, preserving, and sharing materials for students, faculty, staff, and the local community. The role oversees workflows for physical and digital collections and supervises staff.

You will develop district-wide exhibits, coordinate digitization and metadata, and collaborate with departments to support records management and training.

Qualifications

• Master's Degree in Library and Information Studies from an ALA-accredited institution, or in archival studies, or in a related field.
• At least four years of library or archives experience.
• At least two years of supervisory experience.
• Experience in archives and/or special collections in an academic setting preferred.

Responsibilities

• Manages the STC Historical Legacy Archives collections, including accessioning, arranging, describing, and preserving archival materials in accordance with professional standards.
• Develops and maintains archival workflows, procedures, and documentation, including those for born-digital materials.
• Ensures preservation of materials across formats including paper, three-dimensional objects, born-digital, and audiovisual materials.
• Develops and manages digitization processes, evaluating equipment, and maintaining metadata and storage according to industry standards.
• Collaborates with other College departments regarding records management procedures for archival materials.
• Oversees district-wide exhibits and presentations showcasing archival materials, including event planning and communications.
• Produces data reports and documentation to assist in planning and policy formation.
• Keeps up to date with archival standards and trains staff accordingly.
• Creates work plans and schedules for Library Services Department projects.
• Recommends hires, supervises and trains staff; supports development.
• Collaborates with library leadership to build strong stakeholder relationships.

Skills

Archival practices

Education

Master's in Library & Information Studies (ALA-accredited)

Archival studies

Related field

Job description

Job Description

Department: Library

General Statement of Job

The Library Archives Manager is responsible for successfully arranging, describing, preserving, sharing, and managing the STC Historical Legacy Archives collections, including the development of district-wide educational exhibits and displays that serve students, faculty, staff, and the local community. This position oversees the development and evaluation of workflows and procedures for processing physical and digital archival collections. Supervises, trains, and evaluates assigned staff.

Specific Duties and Responsibilities

Essential Functions

• Manages the STC Historical Legacy Archives collections, including accessioning, arranging, describing, and preserving archival materials in accordance with professional standards.


• Develops and maintains archival workflows, procedures, and documentation, including those for born-digital materials.


• Ensures adequate preservation and maintenance of archival materials in a variety of formats including paper, three-dimensional objects and artifacts, born-digital and/or audiovisual materials, and other formats as applicable.


• Develops and manages processes related to digitization including evaluating equipment hardware and software, and maintains accurate metadata, digital file organization, and storage according to industry standards.


• Collaborates effectively with other College departments, including the Office of Accountability, Risk, and Compliance regarding records management procedures for archival collection materials.


• Oversees, develops, and coordinates district-wide exhibits and presentations showcasing materials from the archival collections to inform and educate users on the enduring history and impact of the college, including event planning, marketing, communications, and related promotional and instructional activities.


• Organizes, produces, and maintains data reports and other documentation to contribute to department-level planning and the formulation of new policies and procedures.


• Keeps up to date with developments in archival standards and trends, applying new rules, interpretations, and techniques as appropriate and providing training and development opportunities for assigned staff.


• Creates and executes work plans and schedules as appropriate for the projects and programs under direct management, including those initiated or managed by the Library Services Department.


• Recommends for hire, supervises, trains, assigns schedules, and evaluates assigned staff; provides guidance concerning personal and professional development.


• Collaborates with the library leadership team to provide progressive, team-oriented leadership while building and maintaining strong public/working relationships with a variety of stakeholders.


• Assists the Associate Dean of Library Services in planning, developing, implementing, and evaluating the library's procedures, programs, functions, operations, and activities.


• Resolves problems by analyzing information and data and identifying solutions.


• Works independently without close supervision.


• Travels throughout the college district as needed.


• Performs other duties as assigned.

Required Education and Experience

• Master's Degree in Library and Information Studies from an ALA accredited institution; or in archival studies; or in a related field required.


• At least four (4) years of library or archives experience required.


• At least two (2) years of supervisory experience required.


• Experience in archives and/or special collections in an academic setting preferred.

Required Knowledge, Skills and Abilities

• Demonstrated experience in archival practices.