Manager - Library Archives

South Texas College; Rio Grande City (TX); On-site; USD 61,000 - 74,000; Full time

Job summary

South Texas College invites applications for the Library Archives Manager position within the Library Services Department. The role oversees the Historical Legacy Archives, developing workflows for processing physical and digital collections and leading staff in archival practices and records management.

The ideal candidate holds a Master’s in Library and Information Studies or archival studies, with several years of archives experience and supervisory responsibilities, plus strong communication

Qualifications

• Master’s degree in Library and Information Studies or archival studies (or related field).
• At least four years of library or archives experience.
• At least two years of supervisory experience.
• Experience in archives or special collections in an academic setting preferred.

Responsibilities

• Manages the STC Historical Legacy Archives collections per professional standards.
• Develops workflows for processing physical and born-digital materials.
• Ensures preservation across formats (paper, objects, born-digital, audiovisual).
• Manages digitization processes, metadata, and file organization.
• Collaborates with College departments on records management procedures.
• Oversees district-wide exhibits and presentations; handles event planning and promotion.
• Produces data reports and documents for department planning and policy development.
• Provides staff training and development; supervises assigned staff.
• Travels across the college district as needed; performs other duties.

Skills

Archival practices

Archival studies training

Oral and written communication

Microsoft Office

Metadata standards (DACS, EAD)

Project leadership

Analytical thinking

Team leadership

Education

Master’s Degree in Library and Information Studies

Master’s in archival studies

Related field degree

Tools

Library management systems

Digital asset management software

Job description

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
  

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Library

General Statement of Job

The Library Archives Manager is responsible for successfully arranging, describing, preserving, sharing, and managing the STC Historical Legacy Archives collections, including the development of district-wide educational exhibits and displays that serve students, faculty, staff, and the local community. This position oversees the development and evaluation of workflows and procedures for processing physical and digital archival collections. Supervises, trains, and evaluates assigned staff.

Specific Duties and Responsibilities

Essential Functions:

• Manages the STC Historical Legacy Archives collections, including accessioning, arranging, describing, and preserving archival materials in accordance with professional standards.
• Develops and maintains archival workflows, procedures, and documentation, including those for born-digital materials.
• Ensures adequate preservation and maintenance of archival materials in a variety of formats including paper, three-dimensional objects and artifacts, born-digital and/or audiovisual materials, and other formats as applicable.
• Develops and manages processes related to digitization including evaluating equipment hardware and software, and maintains accurate metadata, digital file organization, and storage according to industry standards.
• Collaborates effectively with other College departments, including the Office of Accountability, Risk, and Compliance regarding records management procedures for archival collection materials.
• Oversees, develops, and coordinates district-wide exhibits and presentations showcasing materials from the archival collections to inform and educate users on the enduring history and impact of the college, including event planning, marketing, communications, and related promotional and instructional activities.
• Organizes, produces, and maintains data reports and other documentation to contribute to department-level planning and the formulation of new policies and procedures.
• Keeps up to date with developments in archival standards and trends, applying new rules, interpretations, and techniques as appropriate and providing training and development opportunities for assigned staff.
• Creates and executes work plans and schedules as appropriate for the projects and programs under direct management, including those initiated or managed by the Library Services Department.
• Recommends for hire, supervises, trains, assigns schedules, and evaluates assigned staff; provides guidance concerning personal and professional development.
• Collaborates with the library leadership team to provide progressive, team-oriented leadership while building and maintaining strong public/working relationships with a variety of stakeholders.
• Assists the Associate Dean of Library Services in planning, developing, implementing, and evaluating the library’s procedures, programs, functions, operations, and activities.
• Resolves problems by analyzing information and data and identifying solutions.
• Works independently without close supervision.
• Travels throughout the college district as needed.
• Performs other duties as assigned.

Required Education and Experience

• Master’s Degree in Library and Information Studies from an ALA accredited institution; or in archival studies; or in a related field required.
• At least four (4) years of library or archives experience required.
• At least two (2) years of supervisory experience required.
• Experience in archives and/or special collections in an academic setting preferred.

Required Knowledge, Skills and Abilities

• Demonstrated experience in archival practices.
• Demonstrated training in archival studies.
• Excellent oral, written, presentation, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Knowledge of archival theory, metadata standards (e.g., DACS, EAD), and archival management systems preferred.
• Ability to prioritize and manage multiple projects that requires demonstrated leadership ability.
• Ability to analyze situations quickly and objectively and to determine proper course of action.
• Strong analytical, critical thinking, and problem-solving skills and the ability to exercise discretion and sound judgment.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Knowledge of college facilities, operation, processes and procedures.
• Familiarity working with staff and faculty in a higher education setting.
• Maintains familiarity with the College’s programs, policies, and procedures.
• Ability to work independently as well as a team player within department and with others.
• Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

Checks, Certificates, Licenses, and Registrations

• Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
• In addition, subject to a federal background check.
• Must have or qualify for a valid Texas driver’s license and proof of liability insurance.

Physical Requirements

• Exerting up to 20 pounds of force occasionally, and/or up to 20 pounds of force to move objects.
• Ascending or descending ladders and stairs, using feet and legs and/or hands and arms. Body agility is emphasized.
• Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Bending legs at knee to come to a rest on knee or knees.
• Raising objects from lower to higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Sitting and standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at a waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

$67,459.00

Desired Start Date

November 20, 2026

Posting Close Date (No Close Date if Blank)

26 October 2026 11:59pm