Manager Lab Business Services

Stony Brook University; Stony Brook (NY); On-site; USD 102,000 - 123,000; Full time

Job summary

Stony Brook University is seeking a Manager Lab Business Services for the Department of Laboratories. The successful candidate will oversee budgeting, procurement, and inventory management to ensure streamlined lab operations. Excellent communication skills and relevant experience in a laboratory setting are required. This position offers competitive salary and benefits, supporting professional development and workplace diversity.

Benefits

Annual supplemental pay of $3400

Generous leave and health plans

State pension benefits

Qualifications

• Five years of relevant procurement cycle, inventory management and budgeting experience.
• Competency with Microsoft Office applications required.
• Excellent interpersonal and written skills.

Responsibilities

• Manage budgeting, supply and expenses for clinical labs.
• Oversee procurement processes and vendor agreements.
• Lead cost savings initiatives and budget analysis.

Skills

Budget Management

Procurement

Inventory Management

Interpersonal Skills

Strategic Thinking

Education

Bachelor’s Degree in Business or Health Sciences

Tools

Microsoft Office

Crystal Reports

Job description

Job Description - Manager Lab Business Services (2502435)

Manager Lab Business Services

Position Summary

The TH Staff Associate will function as the Laboratory Business Manager for both the Clinical and Anatomic divisions of the Department of Laboratories. The position reports to Administrative Director of Clinical Pathology. This position includes, but is not limited to: supply and expense budgeting, cost reduction initiatives, capital equipment procurement, development and management of reference lab contracts and vendor supply agreements, Inventory management, and Lawson procurement system oversight.

Duties of a Laboratory Business Manager may include the following but are not limited to:

• Preparation, implementation and monitoring of the S&E (OTPS), recharge, and capital equipment budget. Provide budget reports and analysis as assigned. Analyze monthly Financial Management Reports and Financial Laboratory Variance Reports. Identify causes of variances and identifies corrective actions, including the implementation of new processes. Develop, update, and maintain relevant Department of Laboratories Crystal reports to assist in the fiscal analysis and purchasing functions. Develop and submit budget adjustment forms for laboratory accounts as required. Performs business analysis and develops business plans as assigned.
• Assume leadership role in internal S&E cost savings initiatives. Represent the Department of Laboratories for external agencies and organizations, i.e., Vizient, Acurity.
• Manage capital equipment procurement and budget. Establish and maintain equipment service contracts and lease agreements according to all relevant regulations and statutes. Work with Biomedical Engineering Department to resolve equipment problems and maintain required equipment records. Monitor all Laboratory service contract performance. Work with purchasing to resolve any issues with vendors. Oversee biological safety cabinet certifications and repairs. Ensure that all equipment is maintained as per NYS DOH and CAP requirements.
• Oversee the development of reference laboratory requisitions to Purchasing Department. Develop RFPs, RFIs or bid specifications as needed. Manage RFP, RFI, or bid process from initiation of request to final award. Work with Purchasing Department, vendors, and end users to expedite process within NYS procurement regulatory requirements. Monitor invoice approval process to ensure proper use of funding.
• Oversee the development of blanket and standing order requests to Purchasing department. Monitor optimization of NYS and Group Purchasing Organization contract pricing. Oversee procurement process for reagents and supplies to ensure timely ordering, shipment and delivery. Oversee invoice payment process to assure avoidance of credit holds and minimize lapsing funds and late payment interest charges. Monitor change order process to ensure that all unnecessary funds are removed from orders as needed.
• Assists in recruitment and supervises ancillary personnel involved in requisitioning, acceptance and distribution of laboratory reagents, supplies, and equipment. Oversee maintenance of the laboratory storeroom. Oversee optimal laboratory inventory management levels with a goal to minimize ordering, holding, and shortage costs. Oversee laboratory records retention in compliance with all relevant regulations.
• Coordinate Lawson System usage for Laboratory accounts. Represent Department of Laboratories on Lawson super users’ committee. Provide assistance as needed to Laboratory Lawson users. Resolve Lawson related problems as needed.
• Monitor process improvement initiatives on a regular basis eq. ICAP. Utilizes customer service skills for the delivery of services to internal and external clients. Complete administrative projects as assigned. Ensures staff adherence with all compliance plans as established. Represents the Department of Laboratories on internal CQ teams, users' groups, task forces and committees as assigned.
• Represent the Department of Laboratories at the hospital-wide Product Management Committee. Prepare and present new requests to the committee for approval. Monitor all requests fromother hospital departments and determine impact on laboratory operations. Address issues with committee as required.
• The incumbent will be a research liaison for the Clinical Laboratories and will provide support to implement a centralized process and collaborate with the Clinical Pathology Laboratory Administrative Director, SL-5 Associate Technical Directors, and Laboratory Administration office staff as well as external departments such as, but not limited to, Clinical Trials, Patient Access, Finance, Risk Management, Privacy and Security Officers and University Counsel’s office ( as necessary) to assure all research testing and billing are compliant with regulatory standards and statutes. Will provide support to the Department of Laboratories program for research projects/clinical trials that includes the process from a research request for laboratory testing through laboratory test billing according to all relevant standards and statutes.

Qualifications

Required Qualifications:

• Bachelor’s Degree or higher in Business or Health Sciences.
• Five years of relevant procurement cycle, inventory management and budgeting experience.
• Competency with computer applications, e.g., Microsoft Office (word, excel and PowerPoint).
• Excellent interpersonal and written skills. Candidate must be able to think tactically and strategically.

Preferred Qualifications:

• Degree in Clinical Laboratory Sciences.Currently enrolled or completed MBA or equivalent degree.
• Experience in clinical or associated service. At least three years supervisory experience.
• Writing, maintaining, and scheduling of reports using Crystal Reports business intelligence application
• ASCP or NY SED licensure as a Clinical Laboratory Technologist.

Special Notes : Resume/CV should be included with the online application.

Posting Overview : This position will remain posted until filled or for a maximum of 90 days.An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date,the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

In accordance with the Title II Crime Awareness and Security Actacopy of our crime statistics can be viewed here .

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $102000 - $122400 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number:

Job Number:

2502435

Official Job Title : TH Staff Associate

Job Field

Job Field

: Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Department of Laboratories

Schedule

Schedule

: Full-time

Shift

: Day Shift Shift Hours : 8:30am-5pm, at times, hours and days may need to be flexible with the operational needs of the department. Pass Days : Sat, Sun

Posting Start Date

Posting End Date

Posting End Date

: Sep 12, 2025, 3:59:00 AM

Salary Grade : SL4