MANAGER, GRANTS - Medicine Administration

Mount Sinai Morningside; New York (NY); On-site; USD 87,000 - 143,000; Full time

Job summary

Mount Sinai Health System seeks an experienced Manager, Grants to oversee budgetary and administrative aspects of funded research programs. You will work with investigators and admins to safeguard fiscal health and drive process improvements.

Responsibilities include monitoring budgets, preparing reports, and ensuring proper revenue and expense capture for grants, clinical trials, and related projects. Supervisory duties and cross‑functional collaboration are expected.

Qualifications

• Bachelors degree required; MBA in related areas preferred.
• 7+ years experience in grants management or closely relevant field, with at least 3 years supervisory experience.
• Experience in health care or higher education is preferred.

Responsibilities

• Monitors monthly budgets and ledgers for grants and funded programs with variance analysis.
• Ensures grants and clinical trials are properly monitored and revenue/expenses captured.
• Prepares purchase orders, invoices, contracts, vouchers, and fund transfers as needed.
• Analyzes revenue cycles and develops feasibility/business plans for new programs.
• Prepares regular and ad hoc reports and collaborates with leadership.
• Recommends efficiency improvements and documents procedures.
• Potentially mentors junior staff and performs related duties.

Skills

Grants management

Budget analysis

Supervisory experience

Financial reporting

Communication

Education

Bachelor's degree

MBA

Tools

Excel

ERP systems

Job description

Description

Job Description

This individual provides budgetary and administrative oversight in the financial management of awarded research grants and contracts. S/he works with closely with research investigators and members of the administrative team to ensure the fiscal health of research funds for various research teams in the Department and also assists with various special projects.

With the Department Administrator, the Manager, Grants is responsible for the evaluation of current and future operational and financial practices, development of new systems and/or processes, development of policies and procedures to achieve desired financial and operational goals for the Department’s research program.

Responsibilities

• Monitors monthly budget, fund and or/general ledgers for assigned funds in the Department’s Research program; provides variance analysis.
• Ensures that grants, clinical trials and other revenue and expense driven projects and streams are properly monitored.
• Communicates with accounting staff to obtain variance explanations, to alert them to wire transfers and to ensure that revenue and expenses are captured properly.
• Prepare and submit purchase orders, contracts, change orders, invoices, check requests, petty cash vouchers, travel requests and travel vouchers, fund transfers and other transactions as necessary.
• Analyzes the revenue cycle and revenue stream for the research program and assists in developing feasibility and profitability analysis and/or business plans for new and existing programs, including new faculty recruitment and revenue capture.
• Prepares regular and ad hoc reports and participates in follow-up discussions with business unit leadership.
• Recommend and implement approved changes for efficiencies, documenting those procedures.
• May mentor, train or oversee more junior staff.
• Perform other related duties

Qualifications

• Bachelors degree required; MBA in related areas preferred.
• 7+ years experience in grants management or closely relevant, preferably in health care or higher education, with a minimum of 3 years of supervisory experienced preferred.
• Preferred:
• Familiarity with compiling financial reports reflecting financial status and operating procedures of organizations.
• Highly organized with a focus on teamwork and creating usable and accessible administrative tools
• Excellent communication and ability to work effectively with all levels of staff and management
• Administrative experience in an academic or research-oriented environment and possess the motivation and organizational skills needed to contribute in a cutting edge research environment
• Administrative experience in an academic or research-oriented environment and possess the motivation and organizational skills needed to contribute in a cutting edge research environment

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well‑being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About The Mount Sinai Health System

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $86772 - $143312.09 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.