MANAGER, GRANTS (pre-award) - Medicine Administration

Mount Sinai; New York (NY); On-site; USD 87,000 - 143,000; Full time

Job summary

Mount Sinai Health System seeks an experienced grants administrator to guide researchers through pre- and post-award processes, ensuring compliant submission and tracking of sponsored programs. You will collaborate across departments and sponsors, maintaining documentation and ensuring timely fund activation and reporting.

The role demands strong budgeting, NIH grants familiarity, and excellent communication and organizational skills in a fast-paced academic environment.

Qualifications

• Bachelor's degree required; MBA in related areas preferred.
• 7+ years experience in grants management or closely relevant, preferably in health care or higher education, with a minimum of 3 years of supervisory experience preferred.
• Administrative experience in an academic or research-oriented environment and ability to contribute in a cutting edge research environment.
• Strong background in grant administration/budgeting principles and practices, excellent written and oral communication skills, and exceptional attention to detail.
• Previous experience with NIH grants in an academic research environment.
• Excellent communication and ability to work effectively with all levels of staff and management.
• Highly organized with the ability to prioritize, multi-task, and meet multiple deadlines.
• Exceptional attention to detail and accuracy.
• Self-motivated with the ability to work independently as well as in a team.
• Intermediate/advanced Excel and Word skills; Prior experience with InfoEd is a plus.

Responsibilities

• Work closely with investigators on all aspects of the grant application process, including assisting with pre-award budget development, gathering supplemental materials, Other Support documentation, prior approval requests, post-award fund activation and progress reporting, as well as grant closeout procedures.
• Reviews grant and contract proposal applications prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
• Acts as a liaison with departmental administrators, faculty and extramural funding agencies to endorse edits to proposals prior to institutional endorsement.
• Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).
• Reviews and provides supplemental information to extramural sponsors on grant applications.
• May create and maintain computer documentation and appropriate files for proposal submissions/documentation, awards, and internal approvals.
• Routine entry and maintenance of data and filing for all grants & contracts in internal tracking systems and share drive.
• May create and distribute funding opportunities packets, calendars and alerts.
• Performs other related duties.

Skills

Grants management

Budget development

Regulatory compliance

Communication skills

Project coordination

Education

Bachelor's degree

MBA (preferred)

Tools

Excel

Word

InfoEd

Job description

Description

This individual provides technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers within the institution/ department. Also, assures that the administration of sponsored programs related to research is in compliance with institutional, federal, state and private agency rules and regulations.

Responsibilities

• Work closely with investigators on all aspects of the grant application process, including assisting with pre-award budget development, gathering supplemental materials, Other Support documentation, prior approval requests, post-award fund activation and progress reporting, as well as grant closeout procedures.
• Reviews grant and contract proposal applications prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
• Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement.
• Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).
• Reviews and provides supplemental (e.g. Just-In-Time, etc.) and amended information to extramural sponsors on grant applications.
• May create and maintain computer documentation and appropriate files for proposal submissions/documentation, awards, and internal approvals.
• Routine entry and maintenance of data and filing for all grants & contracts in the internal tracking systems and share drive.
• May create and distribute funding opportunities packets, calendars and special alerts.
• Performs other related duties.

Qualifications

• Bachelors degree required; MBA in related areas preferred.
• 7+ years experience in grants management or closely relevant, preferably in health care or higher education, with a minimum of 3 years of supervisory experienced preferred.
• Preferred:
  • Administrative experience in an academic or research-oriented environment and possess the motivation and organizational skills needed to contribute in a cutting edge research environment
  • Strong background in grant administration/budgeting principles and practices, excellent written and oral communication skills, and exceptional attention to detail
  • Previous experience with NIH grants in an academic research environment
  • Excellent communication and ability to work effectively with all levels of staff and management
  • Highly organized with the ability to prioritize, multi-task, and meet multiple competing deadlines
  • Exceptional attention to detail and accuracy
  • Self-motivated with the ability to work both independently as well as within a team to problem solve and utilize resources
  • Quick study, adaptable and stays apprised of current institutional/sponsor policies
  • Intermediate/advanced Excel and Word skills
  • Prior experience with InfoEd is a plus

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $86772 - $143312.09 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.