Manager, Finance & Administration

MidAtlantic Employers' Association; Valley Forge (PA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

MidAtlantic Employers' Association in the Greater Philadelphia Region is seeking a Manager of Finance and Administration to lead finance, accounting, administration, IT oversight, vendor and risk management, and insurance functions. This role reports to the Chief Executive Officer and sits on the leadership team.

Primary responsibilities include budgeting, forecasting, month-end close, financial reporting, internal controls, and annual audit coordination.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field required.
• CPA, CMA, MBA, or other relevant credential preferred.
• Five or more years of progressively responsible finance and accounting experience, including leadership responsibility.
• Experience budgeting, forecasting, financial reporting, cash management, internal controls, and nonprofit accounting.
• Experience managing outsourced IT services, technology vendors, software contracts, and cybersecurity activities.
• Strong knowledge of GAAP and financial control practices.
• Advanced proficiency with accounting systems, Excel, and financial reporting tools.
• Ability to move between strategic analysis and hands-on execution.
• Strong judgment, organization, attention to detail, communication, and problem-solving skills.
• Ability to manage confidential information and collaborate across departments.

Responsibilities

• Lead finance and administration functions including budgeting, forecasting, and financial reporting.
• Oversee accounting (GL, AP/AR, payroll, reconciliations) and year-end close.
• Manage vendor contracts, insurance, risk management, and IT oversight.
• Coordinate annual audit and Form 990 preparation.
• Develop and enforce financial policies and internal controls.
• Collaborate with leaders across departments for informed decision-making.
• Maintain records, contracts, licenses, and related retention schedules.
• Provide timely financial information to leadership and the Board.

Skills

Financial leadership

Budgeting

Forecasting

Internal controls

Vendor management

IT oversight

Cybersecurity awareness

Communication

Education

Bachelor's degree in accounting or finance

CPA / CMA / MBA preferred

Tools

Accounting systems

Microsoft Excel

Financial reporting software

Job description

• Job Location
  • Valley Forge, PA
  • Valley Forge, PA,
  • King of Prussia, PA,
  • Philadelphia, PA

Location: Greater Philadelphia Region (Hybrid)
Employment Type: Full-Time, Exempt
Reports To: Chief Executive Officer

Position Summary

The Manager of Finance and Administration leads the finance,accounting, administration, technology oversight, vendor management,insurance, and risk management functions. This role ensures accuratefinancial reporting, sound internal controls, effective administrativesupport, and responsible stewardship of organizational resources. As amember of the leadership team, the Manager translates financialinformation into practical recommendations while maintaining hands‑onaccountability for the systems, relationships, and controls within therole's areas of responsibility.

Why Consider This Role?

• Opportunity to drive meaningful organizational impact
• Executive-level visibility and influence
• Broad scope spanning finance, administration, and technology
• Collaborative culture
• Financial leadership and planning: Lead annualbudgeting, forecasting, long-term financial planning, cash flowmanagement, reserve oversight, banking relationships, and investmentmonitoring in accordance with approved policies.
• Financial analysis: Monitor performance againstbudget and forecast, analyze variances, identify risks andopportunities, and recommend corrective action.
• Leadership reporting: Prepare and present clear,timely financial information and recommendations to Leadership, theExecutive Committee, and the Board of Directors.
• Accounting oversight: Oversee the general ledger,accounts payable, accounts receivable, payroll accounting, bankreconciliations, fixed assets, and financial reporting.
• Financial close and reporting: Ensure accurate andtimely month-end and year-end close processes and prepare monthly,quarterly, and annual financial statements and management reports.
• Compliance and controls: Maintain compliance withgenerally accepted accounting principles and applicable nonprofitaccounting requirements, including appropriate accounting forrestricted funds, grants, and other designated resources.
• Internal controls: Develop, maintain, and enforcefinancial policies, approval authorities, segregation of duties,documentation standards, and financial safeguards.
• Audit and regulatory filings: Lead the annualfinancial statement audit and coordinate preparation of Form 990 andother required financial or regulatory filings.
• Budget management: Coordinate departmental budgets,consolidate the annual organizational budget, providebudget-to-actual reporting, and maintain capital and technology budgets.
• Administration: Maintain corporate and financialrecords, contracts, insurance documentation, office and equipmentleases, administrative service agreements, and related retention andrenewal schedules.
• Technology Oversight: Serve as the internal ownerof technology planning, governance, budgeting, and vendoraccountability, including oversight of core business systems,software applications, cloud platforms, licensing, and equipment.
• IT and cybersecurity providers: Manage outsourcedIT providers and coordinate cybersecurity, data protection, accessmanagement, backup, recovery, and technology risk managementactivities with qualified providers.
• Technology planning: Evaluate proposed technologysolutions based on business value, security, cost, usability, andorganizational priorities, and maintain a multi-year technologyinvestment and replacement plan.
• Vendor and contract management: Manage key vendorrelationships, contracts, renewals, costs, service levels, andperformance; negotiate agreements within delegated authority andcoordinate legal review when appropriate.
• Insurance management: Oversee general liability,directors and officers, employment practices liability, cyberliability, workers compensation, and property coverage, includingapplications, renewals, certificates, audits, and claims.
• Risk management: Identify financial,administrative, technology, and insurable risks within the scope ofthe role and recommend appropriate controls, coverage changes, andmitigation actions.
• Team leadership: Lead and develop assigned financeand administrative staff and promote accuracy, integrity,responsiveness, confidentiality, and continuous improvement.
• Cross-functional partnership: Partner withdepartment leaders to strengthen financial understanding,accountability, and decision‑making.
• This is a flexible, hybrid role structured around the needs of the position.

Experience and Skills:

Requirements

• Bachelor's degree in accounting, finance, business administration,or a related field required.
• CPA, CMA, MBA, or other relevant professional credential preferred.
• Five or more years of progressively responsible finance andaccounting experience, including leadership responsibility.
• Demonstrated experience with budgeting, forecasting, financialreporting, cash management, internal controls, audit coordination,and nonprofit accounting.
• Experience managing or overseeing outsourced IT services,technology vendors, software contracts, and cybersecurity-related activities.
• Strong knowledge of generally accepted accounting principles andfinancial control practices.
• Advanced proficiency with accounting systems, Microsoft Excel, andfinancial reporting tools.
• Ability to move effectively between strategic analysis andhands‑on execution.
• Strong judgment, organization, attention to detail, communication,and problem-solving skills.
• Ability to manage confidential information and workcollaboratively across departments.