Manager, Events

Museum of Science and Industry, Chicago; Chicago (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

401(k) plans with employer match

Free onsite garage parking

Generous time off program

Job summary

The Museum of Science and Industry, Chicago is looking for a Manager, Events to oversee all event aspects supporting its mission. The role includes planning, organizing, and managing events that strengthen donor relationships and drive contributions.

Candidates should possess a Bachelor's degree, 4+ years of relevant experience, and strong organizational skills. This fulltime position offers a salary between $70,000 and $80,000, with a full benefits package.

Qualifications

• Minimum of four years related experience with fundraising events.
• Strong ability to manage multiple tasks effectively.
• Proven ability to work with all levels of management.

Responsibilities

• Manage all event logistics including timelines, budgets, and vendor relationships.
• Create promotional strategies for events.
• Cooperate with event organizers and oversee post-event evaluations.

Skills

Interpersonal skills

Organizational skills

Communication skills

Project management

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Outlook

Salesforce CRM

Job description

About Us

The Griffin Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) exposes guests of all ages to awe‑inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world‑class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science‑related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and math.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!

Job Overview

The Manager, Events, is responsible for managing all aspects of events in support of the Museum’s mission and Development goals. The primary responsibility is to help strategize, effectively plan, organize, promote, manage, and deliver high‑quality events to strengthen donor relationships and increase contributions to the Museum. The Manager, Events, oversees the execution of Development, Membership, External Partner, and Presidential Donor‑related events, as well as the programs and activities of the Museum’s two longstanding donor groups, the President’s Council and the Black Creativity Council.

Responsibilities

• Manage all event logistics, including timelines, budgets, contracts, vendor relationships, staff support, and on‑site execution.
• Create promotional strategies and communications for events.
• Coordinate invitation and event‑related material designs, in collaboration with event organizers and Communications and Marketing staff.
• Manage post‑event evaluation, including budget reconciliation, data tracking, and supporter follow‑up.
• Create and maintain institutional event memos.
• Manage event registrations and guest lists.
• Maintain accurate database records.
• Supervise event volunteers and interns.
• Create and manage all event sponsorship‑related initiatives and solicitations and solicit external individuals and organizations for support when appropriate.
• Support auxiliary board meetings and provide administrative and logistical assistance to volunteer leadership and event committees.
• Represent the Museum when interacting with prospective supporters, vendors, and the public.
• Assist with departmental initiatives, particularly those related to fundraising and donor engagement.
• Other duties as assigned.

Qualifications

• Bachelor’s degree and a minimum of four (4) years related experience with fundraising events and/or donor stewardship events.
• Strong interpersonal skills are essential.
• Excellent organizational and planning skills, including developing timelines, budgets, etc.
• Excellent oral and written communication skills.
• Proficient in MS Word, Excel, PowerPoint, and Outlook.
• Knowledge of Salesforce CRM or comparable.
• Must demonstrate ability to manage multiple tasks effectively, set priorities, maintain an organized schedule and observe and respect deadlines.
• Proven ability to work with all levels of management, Board of Trustees, etc.
• Project management experience preferred.
• Self‑motivated and highly organized.
• Ability to manage confidential information with discretion.
• Ability to work occasional weekends and evening special events.
• High level of initiative and exceptional problem‑solving skills.
• Strong collaborator who works well with multiple stakeholders involved in team projects.

Language

• Ability to read and interpret documents such as safety rules, scripts, standard operating procedures, etc.
• Ability to speak effectively before groups of guests and employees.

Physical

• While performing the duties of this job the employee is regularly required to speak loudly and clearly.
• The employee frequently is required to stand, walk, and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
• The employee may occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• The noise level in the work environment is usually moderate.

The salary range for this position is $70,000 - $80,000.

This fulltime position is eligible for benefits including:

• Comprehensive medical, dental, and vision plans
• An attractive time off program including vacation, sick, and personal days
• 10 Company Holidays
• 401(k) plans (Traditional and Roth) including a generous employer match
• Robust voluntary benefit plans including transportation, legal, and many others
• Free onsite garage parking

Our Inclusion and Belonging Statement

The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles.

Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.