Manager Event Scheduling

Freeman Company; Orlando (FL); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Tuition Reimbursement

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Job summary

The Freeman Company is seeking a Manager, Event Scheduling in Orlando, FL. This role leads a team of scheduling managers, labor coordinators, and other staff to ensure optimal staffing for Freeman events and projects, while driving efficiency and operational excellence.

The position supports the AV Production team and offers a hybrid schedule with in-office and show-site work 2-3 days per week out of Orlando. Travel 25-50% as required.

Qualifications

• Bachelor’s degree preferred or equivalent work experience.
• Minimum 3 years of show operations experience.
• Labor or staffing coordination experience preferred.
• Knowledge of payroll systems and payment methods for employees.
• Supervisory experience preferred; union experience is required.
• Familiar with Audio, Video, Lighting, Rigging and Scenic labor requirements.
• Strong collaboration, interpersonal and communication skills.
• Detail oriented and highly organized; able to work in a fast-paced environment.

Responsibilities

• Assign events and projects to Event Scheduling Managers and Labor Coordinators.
• Serve as labor SME for assigned cities or regions.
• Develop and implement labor policies for assigned areas.
• Supervise direct reports and provide guidance to maximize performance.
• Provide training and support for all direct reports.
• Partner with cross-divisional teams for recruiting, training, staffing.
• Assist with event labor budgeting.
• Identify partnerships with local market labor providers.
• Create a collaborative, results-driven team environment.
• Ensure city labor rates and jurisdictions are current.
• Assist in labor relations and contract administration.
• Recruit and qualify new event talent.

Skills

Union experience

Staffing coordination

Payroll systems

Supervisory experience

Interpersonal skills

Detail oriented

Organizational skills

Communication skills

A/V lighting

Education

Bachelor’s degree preferred

High School Diploma or Equivalent

Job description

Requisition ID94614-Posted09/18/2026-Freeman- Country (1) - Location (1) - Function (1) - Job Type (1)

As part of The Freeman Company, Event & Exhibit Services designs and delivers unforgettable momentsthat create a bond between audiences and our clients. It’s just one reason why we’re the leader in live events.

Summary

The Manager, Event Scheduling leads a team of event scheduling managers, labor control managers, labor coordinators, and other labor team members within their assigned region. They will be accountable for the optimal staffing of show site personnel for all Freeman events and projects. They will help develop and manage process to maximize efficiency and ensures operational excellence.

This position will support our AV Production team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week based out of Orlando, FL.

• Ensures all regional events and projects are assigned to Event Scheduling Managers and Labor Coordinators.
• Acts as labor subject matter expert for assigned cities or regions.
• Develops and implements labor policies for assigned cities or regions.
• Delegates responsibilities and supervises the work of direct reports, providing guidance and motivation to drive maximum performance.
• Provides training, development, resources, and support for all direct reports.
• Partners with cross-divisional teams to support recruiting, training, and staffing of show site positions.
• Assists with event labor budgeting as requested.
• Identify and develop beneficial partnerships with local market labor providers.
• Creates a collaborative and results driven atmosphere within the team that drives optimum performance.
• Ensures city profiles are current and correct with current vendor and union labor rates and jurisdictions.
• Assists in labor relations and contract administration.
• Recruits and qualifies new event talent.

Education & Experience

• Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required.
• Working knowledge of relevant labor laws.
• Minimum 3 years of show operations experience.
• Labor or staffing coordination experience preferred.
• Thorough understanding of payroll systems and methods of payment to employees.
• Supervisory experience preferred.
• Union experience is required.
• Working Knowledge of Audio, Video, Lighitng, Rigging and Scenic labor Requirements.
• Ability to collaborate with others. Strong interpersonal and communication skills.
• Highly detail oriented and organized.
• Must be a self-starter and work in a flexible, fast-paced work environment.

Travel Requirements

Travel 25% to 50%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Tuition Reimbursement
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.