Manager, Development Initiatives

University of Miami; Miami (FL); On-site; USD 85,000 - 110,000; Full time

Job summary

The University of Miami, Division of Development Initiatives, seeks a full-time Manager, Development Initiatives in Miami, FL to oversee project activities supporting fundraising efforts for the Miller School of Medicine. The role involves donor liaison work, event logistics, and cross-department collaboration to advance engagement and gifts.

You will manage project progress, prepare meeting materials, and coordinate with gift officers and administrators while ensuring compliance with university

Qualifications

• Bachelor’s degree required with at least three years of relevant experience.
• Must be solution-oriented, able to work independently and meet deadlines.
• Excellent command of English, both oral and written, with strong customer service skills.

Responsibilities

• Manage and monitor project progress; maintain comprehensive documentation and reports.
• Partner with gift officers to organize meetings, prepare materials, and coordinate logistics.
• Lead the Dean’s Roadshow Series and coordinate events with internal departments and external vendors.
• Act as liaison for donors, VIPs, and prospects to advance solicitation strategies and follow up.
• Assist donors with appointment scheduling and care-related requests at UM Health System.
• Update constituent information and track gifts in i-BIS; ensure timely acknowledgments.
• Create agendas and briefing materials for donor meetings using internal research resources.
• Maintain the alumni communications calendar and coordinate newsletters with development communications.

Skills

English proficiency

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

i-BIS

Job description

The University of Miami, Division of Development Initiatives, has an exciting full time opportunity for Manager, Development Initiatives in Miami, Florida.

The University of Miami is considered among the top-tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, innovation, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) we strive to create an environment where everyone contributes to making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 16,000 faculty and staff from all over the world.

The Division of Development and Alumni Relations supports and promotes the mission, purpose, and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the Division—Service, Gratitude, Trust, and Partnership—which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.

General Overview:

The Manager, Development Initiatives, coordinates project activities to support the fundraising efforts of the University of Miami Miller School of Medicine.The role contributes to stewardship activities that deepen engagement and foster an environment that leads to philanthropic gifts.This role also provides administrative and logistical support including meeting arrangement, progress tracking, and documentation for the fundraising team.In support of those activities, the Manager, Development Initiatives, may communicate with thePresident’s office, Dean’s office, trustees, VIP prospects and donors, School of Medicine department chairpersons, faculty, and research staff. This position may be called upon to assist with facilitating medical requests for donors who ask for additional help in navigating the University of Miami Health System. The Manager, Development Initiatives, will also be expected to solve problems and participate in a full range of tasks implementing appropriate solutions in compliance with the University’s policies and procedures.

Essential Responsibilities:

• Manage and monitor project progress and address any issues that arise. Assists with the identification of completion shortfalls. Creates and maintains comprehensive project documentation, plans and reports. Ensures adherence to standards and requirements by reviewing project objectives against deliverables. Organizes, attends, and participates in project meetings.




• Partner with gift officers in day-to-day tasks, including:prioritizing and arranging meetings; preparing supportive materials for meetings; returning phone calls; replying to emails; arranging lunches, tours and small events; composing/editing routine correspondence; handling travel arrangements; prioritizing work and providing project support.




• Serves as the lead for the Dean’s Roadshow Series, managing relationships with various departments throughout the University and working with external vendors to organize events at medical conferences.




• Act as contact/liaison for key donors, prospects, and VIPs to ensure prospect strategies are advanced, provide expedient assistance to requests and that appropriate follow-up with constituents is successfully completed.




• Assist donors and prospects with appointment scheduling and other requests related to their care at the University of Miami Health System.




• Contact prospects/donors to verify biographic information, and representative or event invitee information.




• Manage cultivation, solicitation and stewardship appointments for fundraisers and administrators.




• Create agendas, presentations and briefing materials for meetings with key donorsby requesting appropriate research from the Portfolio Optimization team or gathering independent information utilizing on-line databases and annual financial reports to prepare background information/briefing materials for administration and fund raisers as needed.




• Ensure donors are regularly communicated with and move through the gift cycle by tracking interactions and documenting them in i-BIS throughout the cultivation, solicitation, and stewardship process.




• Assists in research and discovery efforts to identify new potential major gift donors by reviewing and analyzing daily patient screenings, making qualification calls, and sending development officers referrals.




• Inform administrators and fundraisers of important information regarding major gift donors, i.e., birthdays, anniversaries, special accomplishments, in connection with cultivations and solicitations and support stewardship efforts as needed.




• Provides support to the Medical Development and Alumni Relations team in the effective execution of cultivation and fundraising events.




• Work with development officer(s) to lead logistics for receptions, dinners, community activities and small events to support stewardship and cultivation of major gift donors.




• Manages the communications calendar for the alumni and parent communications.




• Works with medical development communications on alumni and parent newsletters and deploying social media content.




• Utilize i-BIS and other University systems to update and extract constituent information in accordance with i-BIS training and policies and procedures.




• Responsible for tracking gifts to ensure they are entered and reported in i-BIS accurately.




• Responsible for acknowledging gifts in a timely manner.




• Supports stewardship and cultivation outreach, mailings, programs, and presentations.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Qualifications:

Bachelor’s degree with a minimum of three years of relevant experience. An equivalent combination of education and experience may be considered.Must be solution-oriented and able to work independently to successfully complete projects on deadline.Excellent command of the English language, both oral and written, with a high level of creativity, attention to detail, and superior customer service skills. Proficient in Microsoft Office applications (i.e. Microsoft Word, Excel, and Outlook). Must have initiative mixed with good, sound judgment, and a high level of discretion to handle sensitive information. Must be able to handle multiple projects simultaneously and work in a dynamic team environment across multiple divisions.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff