Manager, Administrative Operations (H)

University of Miami; United States; On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Tuition remission

Competitive salary

Job summary

The University of Miami/UHealth Department of Medicine is seeking a Full Time Manager, Administrative Operations to oversee office activities on the UHealth Campus. You will supervise staff, develop procedures, and ensure efficient administrative services.

Responsibilities include coordinating services, recruiting and training staff, monitoring costs, and ensuring compliance with University policies. This position emphasizes process improvement and operational leadership.

Qualifications

• High School Diploma or equivalent or relevant experience.
• Minimum 5 years of relevant experience.
• Operational management to optimize day-to-day operations.
• Ability to implement strategies for organizational effectiveness and change.
• Knowledge of financial operations and management.
• Strong written and verbal communication skills.

Responsibilities

• Oversee office activities and staff to maximize productivity and control costs.
• Coordinate, plan and direct services that support department operations.
• Plan and coordinate staff duties and analyze administrative concerns.
• Develop and implement department processes.
• Recruit and train office support staff.
• Manage staff performance on a day-to-day basis.
• Ensure projects and department milestones are met within budget.
• Purchase and maintain office equipment and supplies.
• Track and analyze operational costs.
• Coordinate office services with other departments.
• Establish and assess internal controls and compliance with University policies.
• Ensure training on controls and policies for employees.

Skills

Office operations

Staff supervision

Process improvement

Budget awareness

Communication

Technology proficiency

Education

High School Diploma or equivalent

Relevant experience

Job description

The University of Miami/UHealth Department of Medicine has an exciting opportunity for a Full Time Manager, Administrative Operations to work in the UHealth Campus.

Core Summary

The Manager, Administrative Operations oversees office activities and services including the supervision of office staff to achieve maximum productivity and expense control.

Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.

Core Responsibilities

• Ensures all administrative operations run smoothly and efficiently.
• Coordinates, plans and directs services which support the running of the department
• Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.
• Develops and implements department processes.
• Recruits and trains office support staff.
• Manages staff in the day-to-day performance of their jobs.
• Ensures projects, department milestones/goals are met and adheres to approved budgets.
• Purchases and maintains office equipment and supplies.
• Tracks and analyzes operational costs.
• Coordinates delivery of office services with other departments.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• High School Diploma or equivalent/relevant experience, certification or license
• Minimum 5 years of relevant experience required
• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
• Any relevant education, certifications and/or work experience may be considered.

Salary & Benefits

#LI-EL1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

About the University

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean.

Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year.

Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.

We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service.

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.

Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.