Manager, Business Services

CAI Cox Automotive Corp Svcs., LLC; Carleton (MI); On-site; USD 74,000 - 111,000; Full time

Benefits offered by this job

Vacation time

Paid holidays

Wellness allowance

Paid time off

Job summary

Cox Automotive is seeking a Manager, Business Services Management to lead office operations and support sales processes at a Cox location in the USA. The role focuses on administration, staff supervision, and customer service excellence.

Responsibilities include managing daily tasks, improving workflows, training employees, and ensuring accuracy of records while coordinating with multiple departments to maintain high-quality service and efficient operations.

Qualifications

• High School Diploma and 11 years relevant experience.
• Bachelor's Degree with 7 years relevant experience and 1 year in a leadership role.
• Master's Degree with 5 years relevant experience in related field.
• Ph.D and 2 years of relevant experience in related field.

Responsibilities

• Manage daily administrative operations of the department including work priorities and scheduling.
• Maintain and oversee sale day process and workflow according to company policies.
• Develop and implement training methods to ensure essential job skills are taught.
• Maximize office productivity through software tools and efficient workflows.
• Supervise staff including recruitment, orientation, training and performance evaluations.

Skills

Office management

Leadership

Microsoft Office

Customer service

Communication

Education

High School Diploma

Bachelor's Degree

Master's Degree

Ph.D

Tools

AS400

Job description

Company Cox Automotive - USAJob Family: Group Business Operations

Job Profile: Manager, Business Services Management

Level: Manager - People Leader

Flexible Work Option: No remote option; must work at a specified Cox location

Travel: %

No Work Shift Day Compensation Compensation includes a base salary in the range of $74,000.00 - $111,000.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.

Job Description

This position manages and coordinates general office activities, including office administration and staff; ensures the accuracy and efficiency of all sales records and documents; and assists customers with sales and service questions and issues.

Job Responsibilities

• Manage daily administrative operations of the department including establishing work priorities, scheduling workforce, administering attendance policies, resolving problems, etc.
• Maintain and oversee sale day process and flow according to company policies.
• Develop and implement training methods to ensure all employees have essential job skills.
• Maximize office productivity through proficient use of appropriate software applications, and research and develop resources that create a timely and efficient workflow.
• Maintain and develop office staff by recruiting, selecting, orienting, training and supervising employees, and by providing educational opportunities.
• Counsel and discipline employees as necessary.
• Plan, monitor and evaluate job performance, and conduct performance appraisals.
• Analyze and organize office operations and procedures such as approval of payroll time for office staff, filing systems, requisition of supplies, and other clerical services.
• Plan office layout, develop office budget, schedule expenditures, analyze variances and initiate cost reduction.
• Prepare activity and sales reports for management upon request.
• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Supervise the servicing of office equipment and the ordering of office supplies.
• Maintain and monitor systems to process customer transactions according to established guidelines.
• Monitor and keep current with Department of Motor Vehicle laws and regulations.
• Coordinate activities of various clerical departments and employees and interact with other departments as necessary to ensure high quality of service to customers.
• Interact and coordinate with corporate when new procedures are needed, develop and implement improvements in methods and systems to ensure smooth flow of work and customers' satisfaction.
• Interact and coordinate with corporate to develop and administer proper procedures for floor plan payments.
• Ensure that all customer payments are processed on day of receipt for timely deposit.
• Work closely with Accounting and MFS Collections departments regarding customer payments and monitoring Working Cash Reports.
• Ensure all cash receipts are handled in accordance with IRS 8300 procedures.
• Administer and supervise all title processing for operating location transactions.
• Assist customers and employees in solving sales related issues.
• Actively work with other departments to create strong relationships and increase efficiencies.
• Supervise dealer registration office to ensure quality service to customers.
• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such.
• Work in cooperation with safety leadership in support of all safety activities aligned with Safety Excellence.
• Review work volumes, plan and continuously monitor staffing levels to ensure efficiency, quality work product, and effective customer service; review departmental performance against key performance indicators and metrics and develop and execute strategies for improvement.
• Effectively leads the team at the location by setting an example in behavior, championing Cox/Manheim values and ensuring that all employees are treated with respect.
• Enforce all company policies and procedures related to employee and customer conduct.
• Partner with various market level support teams (i.e. Finance, HR, MFS, Recon, Safety, Security, Sales) to ensure effective and efficient operational processes that align with company objectives and strategies and high quality customer service and support.
• Perform other duties as assigned by manager or supervisor.

Qualifications

• Equivalent combination of education and work-related experience High School Diploma and 11 years of relevant experience in related field.
• Bachelor's Degree and 7 years of relevant experience in a related field and 1 year of experience in a leadership role.
• Master's Degree and 5 years of relevant experience in related field.
• Ph.D and 2 years of relevant experience in related field.
• 3 years auction industry experience required.
• 1 - 3 years office management or supervisory experience required.
• Strong communication and interaction skills required.
• Effective management, customer service, and organizational skills required.
• Comprehensive knowledge of title & DMV laws and regulations required.
• Documentation and Data Entry Client Servicing Focus.
• Good computer and software knowledge essential, including AS400.
• High School Diploma or equivalent required.
• BA / BS is a plus.
• Ability to handle multiple tasks at one time.
• Knowledge of Microsoft Office, including Microsoft Word, Excel, and Outlook software.

Physical Demands

Ability to sit or stand for prolonged periods of time. Vision abilities required include close, distance, color, and depth perception.

Drug Testing

To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

• The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations.
• Seven paid holidays throughout the calendar year.
• Up to 160 hours of paid wellness annually for their own wellness or that of family members.
• Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us

Cox brings together the world's greatest minds to help breathe life into new possibilities - and drive innovation for a better future. That's why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world's biggest challenges. Our people love technology - and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Cox vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there's no challenge too great for our pioneers. And there's no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.

Equal Opportunity Employer

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. EOE, including disability/vets Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.

Vision & Values

Cox brings together the world's greatest minds to help breathe life into new possibilities - and drive innovation for a better future. That's why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world's biggest challenges. Our people love technology - and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Cox vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there's no challenge too great for our pioneers. And there's no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.