Manager Assistant — HOA Operations & Resident Services

Action Property Management; Irvine (CA); On-site; USD 40,000 - 41,000; Full time

Benefits offered by this job

Award Winning Culture

Highly Rated Employer

Collaborative Culture

Comprehensive Benefits

Work-Life Balance

Technology Investment

Growth opportunities

Job summary

Action Property Management is seeking a dedicated Manager Assistant to support the on-site team at Marquee Park Place in Irvine, California. You will handle administrative tasks, coordinate scheduling, prepare agendas, and assist in supervising front desk staff to ensure smooth operations.

This full-time role offers a competitive hourly wage, a team-driven culture, and opportunities for growth within a leading HOA management company that values integrity and service.

Qualifications

• High school diploma or equivalent required.
• 2+ years office experience; property management, hotel, or related field preferred.
• Strong organizational, communication and multitasking skills.
• Proficiency in MS Office and property management software.

Responsibilities

• Provide administrative support including correspondence, scheduling, and meeting preparation.
• Draft and distribute agendas, notices, reports, and meeting minutes.
• Maintain vendor records, insurance documents, contracts, calendars, and websites.
• Coordinate and support Architectural Review Committee meetings and inspections.
• Assist with member services, respond to resident concerns, and issue access devices.
• Assist management with supervising, scheduling, and training front desk staff.
• Process accounts receivable, verify invoices, and prepare monthly delinquency reports.
• Conduct common area inspections and generate work orders.
• Serve as Manager on Duty in the Manager’s absence.
• Perform other duties as assigned.

Skills

Organization

Communication

Multitasking

Education

High school diploma

College degree preferred

Tools

Microsoft Office Suite

Property management software

Job description

Action Property Management is seeking a dedicated Manager Assistant to support the on-site team at Marquee Park Place in Irvine, California. You will handle administrative tasks, coordinate scheduling, prepare agendas, and assist in supervising front desk staff to ensure smooth operations.

This full-time role offers a competitive hourly wage, a team-driven culture, and opportunities for growth within a leading HOA management company that values integrity and service.